GEM

Indian Coast Guard Shafting Locking Proximity Switch Tender 2025 - IS0 9001 OEM Criteria & 25% Quantity Option

Posted

29 Oct 2025, 09:59 am

Deadline

11 Nov 2025, 10:00 am

Location

TUTICORIN , TAMIL NADU

Progress

Issue29 Oct 2025, 09:59 am
AwardPending
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Quantity

4

Category

SHAFTING LOCKING PROXIMITY SWITCH

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirement: Only PAC/OEM firms may participate
  • • ISO 9001 certification mandatory for bidder or offered OEM
  • • 3-year government/PSU supply experience in similar products
  • • Positive net worth required; OEM turnover verified via audited statements
  • • Imported goods require Indian registered office for after-sales service
  • • 25% quantity variation during contract and currency; extended delivery terms rule
  • • Mandatory banking documents: PAN, GSTIN, cancelled cheque, EFT mandate

Tender Overview

The Indian Coast Guard, Department of Defence, invites bids for a shafting locking proximity switch and related shaft lock connector components. The procurement emphasizes OEM-led supply with ISO 9001 certification, and requires that the OEM have a positive net worth and a three-year turnover history. The buyer reserves a 25% quantity increase/decrease during contract placement and currency, with delivery time calculations based on original periods. Vendor code creation requires specific financial and banking documents including PAN, GSTIN, cancelled cheque, and EFT mandate. The bid is restricted to PAC/OEM firms. Geographic specificity is limited in the data, but the scope covers central government procurement for defence equipment components.

Technical Specifications & Requirements

  • Product category: Shafting locking proximity switch and shaft lock connector; emphasis on OEM-supplied, ISI/ISO-compliant components.
  • Key standards: ISO 9001 certification required; OEM must have positive net worth and three-year average turnover history; supplier must provide audited financials or CA certificate showing turnover for the preceding three years.
  • Eligibility: Only PAC/OEM firms may participate; imported products require an India-based office for after-sales service.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; evidence of prior government/PSU supply for similar products in the last 3 years.
  • Turnover: Minimum average annual turnover as specified in the bid document; method of verification via audited balance sheets or CA certificate.
  • Delivery/option: 25% quantity variation permitted; delivery period aligned to original delivery schedule with adjustments as per option clause.

Terms, Conditions & Eligibility

  • EMD not explicitly disclosed; terms emphasize 25% quantity variation at contract award and during the currency.
  • Experience: Supplier or OEM must have regularly manufactured and supplied similar category products to government bodies for 3 years prior to bid opening.
  • Certifications: ISO 9001 mandatory; OEM must have positive net worth and sufficient turnover in the last 3 years.
  • Compliance: Imported products require registered Indian office for after-sales support; only PAC/OEM firms may participate.
  • Financial: Provide audited balance sheets or CA certificate verifying turnover; net worth positive as of last audited statement.
  • Documentation: Include PAN, GSTIN, cancelled cheque, EFT mandate; contracts/certificates to support prior supply.

Key Specifications

  • Product: Shafting locking proximity switch and shaft lock connector

  • Standards: ISO 9001; IS/ equivalent if specified

  • Experience: 3 years in supplying similar government/PSU products

  • Turnover: Minimum average annual turnover over last 3 years (as per bid)

  • OEM: Positive net worth; registered Indian office for after-sales service if imported

  • Delivery: Option clause allows ±25% quantity variation; delivery timeline tied to original order

Terms & Conditions

  • Quantity variation up to 25% during and after contract

  • Mandatory ISO 9001 certification for bidder or OEM

  • 3-year government/PSU supply experience required

  • Positive OEM net worth and three-year turnover verified

  • PAC/OEM firm participation only; Indian after-sales support for imports

  • Execution documents: PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

Not explicitly disclosed; terms align with standard government procurement payable on delivery with potential advance as per contract.

Delivery Schedule

Delivery period depends on original delivery order; option clause may modify timing with minimum 30 days extension, calculated by (Increased quantity ÷ Original quantity) × Original delivery period.

Penalties/Liquidated Damages

LD details not specified; standard practice likely to apply for delayed deliveries.

Bidder Eligibility

  • PAC/OEM firm eligibility for participation

  • ISO 9001 certified bidder or OEM

  • 3-year government/PSU supply experience in similar products

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Audited balance sheets or CA certificate for three-year turnover

6

ISO 9001 certificate ( bidder or OEM )

7

Evidence of prior government/PSU supply in last 3 years

8

OEM authorization (for imported products), if applicable

Frequently Asked Questions

How to bid for the Coast Guard shafting proximity switch tender 2025

Bidders must be PAC/OEM firms with ISO 9001 certification and positive net worth. Submit PAN, GSTIN, cancelled cheque, and EFT mandate. Provide three-year turnover verified by audited statements, and contracts showing prior government/PSU supply of similar products. Ensure 25% quantity variation capability is understood and documented.

What documents are required for the shafting proximity switch bid in India

Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, ISO 9001 certificate, audited turnover for three years, evidence of prior government/PSU supply, and OEM authorization for imported components. Also include vendor code documentation if applicable and any turnover certificates from CA.

What standards must the OEM meet for the proximity switch tender

The bidder or offered OEM must hold ISO 9001 certification and demonstrate positive net worth. The supplier should have three years of turnover history and prior government/PSU supply experience. Imported items require an Indian office for after-sales service oversight.

What is the quantity variation clause for the procurement

The purchaser may increase or decrease quantity up to 25% at contract award and during the currency. Additional time is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days extension unless original period exceeds 30 days.

What is required to prove three-year turnover for the OEM

Submit audited balance sheets for the last three financial years or a CA certificate indicating turnover. If the OEM is newer than three years, provide the completed years' turnover history and ensure it meets the minimum criteria specified in the bid document.

Are upstream OEMs allowed to participate for imported products

Yes, but imported products require the OEM or authorized seller to have a registered Indian office to provide after-sales service; submit the certification confirming local service capability and warranty support as part of bid documents.

What payment terms are typical for this defence equipment bid

Payment terms may follow standard government practice: payment upon delivery or as per contract milestones. Bidders should anticipate bank transfer terms and provide EFT mandate; exact percentages and schedules will be detailed in the contract after bid evaluation.

What is the delivery period rule under the option clause

Delivery timing follows the original delivery order; if options are exercised, the extended period uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a floor of 30 days, or the full original period if it is shorter.