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Edistrict Services Printing Services Tender Uttar Pradesh for Voter List Printing 2025 - IS 550/IS0 Related Printing with Material

Bid Publish Date

21-Nov-2025, 5:05 pm

Bid End Date

01-Dec-2025, 6:00 pm

Bid Opening Date

01-Dec-2025, 6:30 pm

EMD

₹75,000

Value

₹25,00,000

Location

AZAMGARH , UTTAR PRADESH

Progress

Issue21-Nov-2025, 5:05 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

SERVICES PRINTING SERVICES

Tender Overview

Edistrict Services of the Revenue Department Uttar Pradesh invites bids for Paper-based Printing Services including Printing with Material, Printing of Voter List Laser Print, and related Photo Copy and digital services. The project is issued with an estimated value of ₹2,500,000 and an EMD of ₹75,000. The scope references voter-list printing for UP elections processes, with a key contract clause permitting a ±25% variation in quantity or duration at contract issue. Bidders must manage timely delivery and compliance control, with DD-based EMD submission in Azamgarh and hardcopy delivery within 5 days of bid end/open date. Unique tender conditions include excess settlement and documentation requirements. Location: Uttar Pradesh.

Technical Specifications & Requirements

  • No explicit technical specifications or BOQ items are provided in the tender data.
  • Available data confirms: Estimated Value ₹2,500,000; EMD ₹75,000; Delivery window: hardcopy submission within 5 days post bid end/date; EMD submission via Account Payee Demand Draft in favor of District Election Officer, payable at Azamgarh.
  • Tender category includes Printing with Material and Voter List Laser Print with ancillary services (photocopy, digital printing).
  • No standards, capacities, or material specs are stated; bidders should assume standard printing practices and ensure compliance with any forthcoming ATC/BOQ.

Terms, Conditions & Eligibility

  • EMD: ₹75,000 via Demand Draft; DD copy to be uploaded; hardcopy to be delivered within 5 days of bid end/open date.
  • Quantity variation: bid can adjust contract quantity/duration by up to 25% at issue; post-issue, increases capped at 25%.
  • Excess settlement: allow additional charges up to a specified percentage of item-level value; required disclosures with invoices.
  • Delivery: delivery/fulfillment implied within standard procurement timelines after contract award; details to be specified in ATC.
  • Submission location: EMD DD payable at Azamgarh; bidder must submit scanned DD proof with bid.
  • BOQ: no items listed; bidders should prepare proposal aligned to voter-list printing and related services.

Key Specifications

  • Product/Service: Paper-based Printing Services including Printing with Material, Voter List Laser Print, Photo Copy and Digital components

  • Estimated Value: ₹2,500,000

  • EMD: ₹75,000

  • Delivery: 5 days for hardcopy submission post bid end/open date

  • EMD payment: Demand Draft payable at Azamgarh

  • No BOQ items specified; ensure proposal covers voter-list printing scope and related tasks

Terms & Conditions

  • Excess Settlement: bidders may include additional charges up to a defined percentage during invoicing

  • Quantity Variation: contract quantity/duration may vary up to 25% at contract issue

  • Delivery & Documentation: DD-based EMD and hardcopy submission within 5 days; Azamgarh payable

  • No items in BOQ: propose comprehensive printing services aligned to voter-list printing

  • Payment terms to be clarified in ATC; compliance with standard government printing norms

Important Clauses

Payment Terms

EMD via DD ₹75,000; invoice terms to be defined in ATC; delivery of hardcopy within 5 days of bid end/open date

Delivery Schedule

Delivery window implied as immediate post-award; no firm dates published; ATC to define delivery milestones

Penalties/Liquidated Damages

Penalties or LD terms to be specified in ATC; 25% quantity variation may affect pricing with corresponding penalties in contract

Bidder Eligibility

  • Proven experience in government printing or voter-list printing projects

  • Adequate financial capacity to support ₹2.5 million contract value

  • Compliance with EMD submission via DD and documentation in Azamgarh

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for printing services (similar voter-list or government printing work preferred)

4

Financial Statements / Turnover proof for last 3 years

5

EMD documentation: Demand Draft ₹75,000 in favor of District Election Officer, Azamgarh

6

Technical bid/Compliance documents (printing capabilities, equipment list)

7

OEM authorizations (if applicable for specific printing hardware or software)

8

Any prior contract awards or completion certificates related to printing services

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Edistrict Services printing tender in Uttar Pradesh 2025?

Bidders must submit EMD ₹75,000 via Demand Draft to District Election Officer, Azamgarh, along with GST, PAN, and experience certificates. Include technical proof of printing capability, deliverable scope for voter lists, and any excess settlement disclosures. Ensure hardcopy DD proof is uploaded and delivered within 5 days of bid end/date.

What documents are required for UP voter list printing tender in Azamgarh?

Submit GST certificate, PAN, last 3 years financials, experience certificates in printing, DD for EMD ₹75,000 in favor of District Election Officer, Azamgarh, technical compliance documents, and OEM authorizations if applicable. Include proof of prior government printing work if available.

What are the delivery expectations for voter list printing in UP?

Delivery terms require hardcopy submission within 5 days after bid end/open date. No specific delivery milestones published; bidders should align with ATC-defined timelines once issued. Ensure rapid printing and secure handover of voter list documents.

What is the EMD amount and payment method for this UP tender?

The EMD is ₹75,000. Payment must be made via Account Payee Demand Draft in favor of District Election Officer, payable at Azamgarh. Scanned proof of the DD must accompany the bid submission, with hardcopy delivered within 5 days of bid end/date.

What are the quantity change rules for this printing contract?

The buyer may increase or decrease the contract quantity or duration up to 25% at contract issue; after issue, increases remain capped at 25%. Bidders must accept revised quantity or duration accordingly and adjust pricing in proportion.

Which services are included under Edistrict Services voter list tender 2025 UP?

The scope includes paper-based printing with material, laser-printed voter lists, and related photo copy and digital printing components. Ensure alignment with voter-list formats and security standards as per district requirements and forthcoming ATC.