GEM

AIIMS Gorakhpur Student Management System Setup Services Tender 2025 – ISMS/Online Admission & Attendance 2025

Posted

24 Oct 2025, 03:04 pm

Deadline

14 Nov 2025, 04:00 pm

EMD

₹1,04,000

Value

₹52,00,000

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue24 Oct 2025, 03:04 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

ATTENDANCE SYSTEM SERVICES SOFTWARE

Tender Overview

All India Institute Of Medical Sciences (aiims), Gorakhpur (UP) invites bids for a custom bid for services to set up a Student Management System including Online Admission, Students Database, Academic Support, Administrative Service, Quarter Allotment, Attendance, Leave, and Exam modules. Estimated value: ₹5,200,000 with an EMD of ₹104,000. Scope covers integration of multiple administrative modules to streamline student lifecycle. Location: Gorakhpur, Uttar Pradesh 273001. Unique criteria include government/PSU experience requirements and an option clause allowing up to 25% quantity or duration adjustment. Tender is positioned for software/IT services rather than hardware supply; no BOQ items listed.

Technical Specifications & Requirements

  • Product/Service: Setting up a comprehensive Student Management System with modules for Online Admission, Student Database, Academic Support Services, Administrative Service, Quarter Allotment, Attendance, Leave, and Exams.
  • Estimated value: ₹5,200,000; EMD: ₹104,000.
  • Location: Gorakhpur, Uttar Pradesh (273001).
  • Experience/Eligibility clues: Provide Experience Certificate for supply to Govt/PSU/renowned private organizations along with PO; MSME/NSIC exemption available with certificate.
  • Delivery/Implementation context: No explicit technical standards listed; ATC/BOQ file referenced; bidders must anticipate integrated software deployment and ongoing support.
  • Important clauses: 25% variation allowed pre- and post-contract; vendor must align with buyer’s ATC terms; ensure compliance with government procurement norms.

Terms, Conditions & Eligibility

  • EMD: ₹104,000; exemption if MSME/NSIC with valid certificate.
  • Experience: Must supply to Govt/PSU or renowned private entities; provide Experience Certificate with PO.
  • Delivery timeline: Not explicitly stated; ATC governs delivery variations up to 25%.
  • Payment terms: Not specified in data; standard government practice applies after acceptance.
  • Documents: Include GST, PAN, experience certificates, financials, PO/Supply orders, OEM authorizations if applicable.
  • Warranties/penalties: Not specified; ATC may govern performance terms.

Key Specifications

    • Product/Service: Student Management System with Online Admission, Students Database, Academic Support Services, Administrative Service, Quarter Allotment, Attendance, Leave Module, and Exam module
    • Estimated value: ₹5,200,000; EMD: ₹104,000
    • Location for deployment: Gorakhpur, Uttar Pradesh (273001)
    • Experience requirement: Govt/PSU or renowned private organization supply certificates
    • Variation clause: up to 25% change in contract quantity or duration

Terms & Conditions

  • EMD ₹104,000; MSME/NSIC exemption with valid certificate

  • Experience certificate required for prior govt/PSU/private supply

  • 25% quantity/duration variation allowed before/after contract award

Important Clauses

Payment Terms

Not explicitly stated; likely governed by standard AIIMS/central government procurement terms; expect milestone-based payments post delivery and acceptance.

Delivery Schedule

No explicit timeline; variation up to 25% allowed as per ATC and contract issuance.

Penalties/Liquidated Damages

Not specified in data; ATC may define penalties for delays or non-performance.

Bidder Eligibility

  • Must have prior supply experience to Govt/PSU or reputable private organizations with PO

  • Submit Experience Certificates alongside supply orders

  • MSME/NSIC registered bidders may claim EMD exemption with valid certificate

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing govt/PSU or renowned private supply

4

Financial statements (audited if available)

5

EMD submission proof

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Supply/Purchase Order copies from prior government/private projects

Frequently Asked Questions

How to bid for AIIMS Gorakhpur student management system tender 2025?

Bidders should submit GST, PAN, experience certificates for govt/PSU projects, financials, EMD ₹104,000, and technical bids along with any OEM authorizations. Ensure MSME/NSIC exemption if eligible, and provide PO copies from previous govt/private deployments. ATC terms may adjust quantity up to 25%.

What documents are required for AIIMS Gorakhpur software tender 2025?

Required documents include GST certificate, PAN, experience certificates (govt/PSU or reputed private), financial statements, EMD proof, technical bid, OEM authorizations if applicable, and prior supply orders. MSME/NSIC exemption certificates should be included if applicable.

What are the technical specifications for AIIMS student system tender Gorakhpur?

The tender seeks a comprehensive Student Management System with modules for Online Admission, Student Database, Academic Support, Administrative Services, Quarter Allotment, Attendance, Leave, and Exams. No explicit technical standards listed; bidders should reference ATC for deployment and integration requirements.

What is the EMD amount for AIIMS Gorakhpur procurement 2025?

The Earnest Money Deposit is ₹104,000. Exemption is available for bidders registered under MSME or NSIC with valid exemption certificates. EMD submission accompanies the bid as proof of earnest intent and financial capability.

What are delivery requirements for AIIMS Gorakhpur software services tender 2025?

Delivery terms are governed by the ATC, with a permissible variation up to 25% in contract quantity or duration before or after contract award. No fixed delivery date is specified in the data; bidders must align with aiims ATC milestones.

Which bidders are eligible for the AIIMS Gorakhpur tender 2025?

Eligible bidders must demonstrate prior supply experience to Govt/PSU or renowned private organizations, with accompanying PO/Supply orders. MSME/NSIC exemption will apply with valid documentation; ensure submission of all required experience and financial documents.

How to understand the 25% variation clause in this AIIMS tender Gorakhpur?

The buyer may increase/decrease contract quantity or duration by up to 25% at contract issue and again thereafter. Bidders must accept revised quantity or duration, ensuring scalable deployment of the Student Management System and related services.

What are the common terms for AIIMS procurement in Uttar Pradesh 2025?

Common terms include EMD, govt/PSU experience certificates, potential MSME/NSIC exemptions, ATC-based variation rights, and standard bid submission documents (GST, PAN, financials, technical bid, OEM authorizations). Prepare supplier profiles reflecting prior government deployments.