GEM

Indian Army Air Conditioner and Associated Works Tender DMA 2025 Bidding Opportunity - 25% Quantity Variation

Posted

29 Oct 2025, 03:31 pm

Deadline

08 Nov 2025, 04:00 pm

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue29 Oct 2025, 03:31 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Tenders allow 25% quantity variation at contracted rates for air conditioner procurement
  • • Delivery schedule governed by last date of original order and extended-period formula
  • • No BOQ items published; final scope likely defined post-award via specifications
  • • No disclosed EMD amount or estimated contract value in tender metadata
  • • Organization is Indian Army under Department Of Military Affairs

Categories 1

AIR CONDITIONER

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for the provision of Air Conditioner and associated works. Tender data shows no BOQ items and no explicit location details in the record, with an undefined start/end date and no stated estimated value or EMD. A key differentiator is the buyer-stipulated option clause enabling up to 25% quantity variation at contracted rates, demanding readiness to scale volumes during the contract term. This tender emphasizes flexible delivery timelines tied to the extended period rules and requires bidders to comply with the option clause mechanics. The procurement context centers on infrastructure refresh or maintenance involving cooling systems across unspecified sites, with emphasis on controlled pricing during fluctuation windows. The unusual absence of technical specs signals reliance on post-award specifications or OEM approvals to govern final equipment and works scope.

Technical Specifications & Requirements

  • No formal specifications provided in the tender record.
  • Important derived terms include the 25% quantity variation option: owner may adjust ordered quantity up to 25% during contract, at the contracted rates.
  • Delivery period rules: delivery starts from the last date of original delivery order; if extended, additional time is calculated as (Increase in quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; possible extension to the original delivery period.
  • The BOQ lists zero items, indicating the technical scope may be clarified post-award or via standard Army air conditioning specifications.

Terms, Conditions & Eligibility

  • EMD amount and exact financial terms are not disclosed in the tender metadata.
  • The bid must comply with the option clause allowing up to 25% quantity variation during and after contract award.
  • Delivery period mechanics are defined, including extension formulas and minimum days, requiring bidders to prepare for variable delivery schedules.
  • No explicit mandatory documents, warranty terms, or post-award service levels are listed in the public record; bidders should await detailed T&Cs or corrigenda.
  • Since BOQ contains zero items, bidders should expect itemized post-award releases or specification sheets to define the precise air conditioner models and associated works.

Key Specifications

  • Product/service names: Air Conditioner and associated works

  • Quantities: up to 25% variation allowed against bid quantity

  • Estimated value: Not disclosed in tender data

  • Experience: Not specified; expect prior air conditioning system deployment

  • Quality/standards: Not specified in record; await post-award specifications

Terms & Conditions

  • 25% quantity variation with contracted rates

  • Delivery period calculated with minimum 30 days for extensions

  • No BOQ items or explicit specifications in tender data

Important Clauses

Payment Terms

No payment terms disclosed in the public tender data; await detailed T&Cs

Delivery Schedule

Delivery starts from last date of original delivery order; extended period uses the increase in quantity formula

Penalties/Liquidated Damages

Not defined in tender metadata; penalties if any will be specified in official terms

Bidder Eligibility

  • Proven experience in air conditioning installations for large facilities

  • Financial stability evidenced by recent financial statements

  • GST and PAN compliance with government procurement norms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior air conditioning deployments

4

Financial statements for last 2-3 years

5

Bid security or EMD documentation (exact amount not disclosed in tender)

6

Technical bid documents and OEM authorizations (if required by later terms)

Frequently Asked Questions

How to bid for the air conditioner works tender in Indian Army 2025?

Bidders should review the option clause allowing up to 25% quantity variation at contracted rates, prepare EMD submission per later terms, and provide GST/PAN, experience certificates, and financial documents. Post-award specifications will define model types, performance standards, and delivery schedules.

What documents are required for Indian Army air conditioner tender participation 2025?

Prepare GST certificate, PAN, company financial statements, experience certificates for AC deployments, and EMD documentation. Also include OEM authorizations or technical compliance certificates if mandated in later terms and conditions.

What are the delivery terms for the Indian Army air conditioning works tender?

Delivery is tied to the last date of the original delivery order; extended delivery uses the formula (Increase in quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Additional extensions may be possible up to the original period.

What is the 25% quantity variation clause in Army AC tender 2025?

The purchaser may increase the ordered quantity up to 25% during contract and handle price adjustments at contracted rates. This requires bidders to plan scalable supply chains and track updated delivery schedules accordingly.

What standards or specifications are required for Army air conditioner procurement 2025?

Current tender data does not specify standards. Expect post-award specifications to define model types, efficiency ratings, and installation standards. Bidders should monitor for IS, ISI, or local regulatory compliance as applicable in final terms.

When will the final technical specifications be issued for the Army AC contract?

Final specifications are not published in the initial tender record. Respondents should await addenda or clarification notices from the Indian Army and prepare to align with OEM-authorized models and installation standards once released.

What are the payment terms for the Indian Army AC procurement contract?

Payment terms are not stated in the tender metadata. Bidders should expect standard government norms or later contract terms detailing milestones, bill submission, delivery verification, and possible advance or milestone payments.

How to verify eligibility for the Army air conditioner tender in 2025?

Verify eligibility by confirming GST and PAN compliance, prior AC deployment experience, and financial capacity. Ensure readiness to meet the 25% quantity variation clause and to adapt to final post-award specifications for models and installation.

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