GEM

Northern Coalfields Limited USB Type External SSD Tender 256GB+ Storage Not Specified 2025

Bid Publish Date

24-Nov-2025, 7:36 pm

Bid End Date

04-Dec-2025, 8:00 pm

Value

₹1,55,000

Progress

Issue24-Nov-2025, 7:36 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: Not specified in tender
  • • Technical certifications: Not specified; ensure standard electronics supply compliance
  • • Special clauses: 25% quantity variation right during and after contract; extended delivery rules
  • • Eligibility: Supply-only contract, GST compliance, consignee invoicing
  • • Warranty/AMC: Not specified; bidders should seek clarity during bid submission
  • • Penalties: Not specified; monitor delivery performance and ATC requirements
  • • Delivery: Flexible schedule with option-based additions; minimum 30 days for extended delivery
  • • Delivery location: Not specified; ensure clear consignee details in bid

Categories 2

PLATFORM SCALE COMPUTER ACCESSORIES

Tender Overview

Organization: Northern Coalfields Limited (Coal India Limited subsidiary) seeks USB Type External Solid State Drives with capacity greater than 256 GB under a supply-only contract. Estimated value is ₹155,000. Location is not specified in the notice. The tender emphasizes an option clause allowing quantity adjustments up to 25%, and extended delivery timelines proportional to added quantity. Bidders should prepare to meet GST implications and invoicing in the consignee name with the consignee GSTIN. The procurement focuses on standard USB 3.0/3.1 external SSDs for rapid deployment, with emphasis on supply readiness and accurate invoicing. Acknowledgement of the option clause and GST handling are critical differentiators for bidders.

Technical Specifications & Requirements

  • Product: USB Type External SSD with capacity >256 GB
  • Category: External storage device; supply-only scope
  • Delivery terms: Delivery timeline flexible via option clause, minimum 30 days when extended
  • GST terms: Supplier bears GST applicability; reimbursement as actuals or applicable rate (whichever is lower)
  • Invoicing: Invoice to be issued in consignee name with GSTIN of consignee
  • Documentation: Upload required certificates/documents per Bid/ATC; non-submission risks rejection
  • Financials: Estimated value in notice is ₹155,000; no explicit EMD stated, bidders to verify
  • Compliance: Align with standard procurement practice for electronics, safe delivery, and traceable supply

Terms, Conditions & Eligibility

  • Scope: Only supply of Goods; no installation or services
  • Quantity adjustment: Up to 25% increase/decrease at time of contract/within currency at contract rates
  • Delivery timing: Commences from last date of original delivery order; extended period calculated as (increased quantity/original quantity) × original delivery period, min 30 days
  • GST & invoicing: GST to be borne by bidder; invoicing must reflect consignee details and GSTIN
  • Documentation: Upload all required certificates and ATC documents; failure leads to rejection
  • Payment implication: No explicit payment terms given; GST handling described; bidders must confirm payment terms with issuing authority

Key Specifications

  • Product/service names: USB Type External Solid State Drive

  • Capacities: greater than 256 GB

  • Category: Supply-only of external storage devices

  • Quantities: implied by contract; option clause allows +/- 25%

  • Standards/Certifications: not explicitly listed; ensure IS/IEC alignment if applicable

  • Delivery: minimum 30 days for any extended period; base delivery from last order date

Terms & Conditions

  • Option clause permits ±25% quantity changes at contract, with proportional delivery adjustments

  • GST handling: bidder bears GST; invoicing must reflect consignee GSTIN

  • Delivery timeline: extended delivery time calculated on a formula, minimum 30 days

Important Clauses

Payment Terms

GST handling and consignee invoicing are mandatory; no explicit advance/payment schedule provided

Delivery Schedule

Delivery commences from last date of original order; option-based extension uses formula with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should seek clarity on LDs during clarification window

Bidder Eligibility

  • Must be capable of supply-only delivery of USB external SSDs

  • GST registered with ability to invoice consignee with proper GSTIN

  • Experience in supplying similar electronics assets (minimum 2-3 projects)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar electronics supply)

4

Financial statements (past 2-3 years)

5

EMD documents (if required per final bid terms)

6

Technical bid documents and product specifications

7

OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for USB SSD tender in not specified location 2025

Bidders should prepare GST registration, PAN, and experience certificates; submit technical specs for external SSDs >256 GB, and provide consignee invoicing details with GSTIN. Ensure supply-only scope and confirm the option clause allowing ±25% quantity changes. Include documentation per ATC and ensure delivery timelines align with original order dates.

What documents are required for USB external SSD tender in 2025

Required documents include GST certificate, PAN, 2-3 years of financials, past experience certificates for similar electronics supply, OEM authorizations if applicable, technical bid documents, and any ATC/Corrigendum specific certificates. Ensure EMD if mandated by final terms and upload all required certificates to avoid rejection.

What standards apply to USB SSD supply in this tender

No explicit standards listed; bidders should ensure standard USB 3.0/3.1 interface compatibility, AES or similar data protection where applicable, and general electronics supply compliance. Verify OEM certifications if required and include compatibility data sheets with bid submission.

What is the estimated value and payment terms for the SSD tender

Estimated value is ₹155,000. The notice specifies GST handling with reimbursement based on actuals or applicable rates, whichever lower. Invoicing must be in the consignee name with the consignee GSTIN; explicit payment terms are not stated and should be clarified during bid finalization.

When is delivery expected for USB SSD supply in 2025

Delivery timing follows the last date of the original delivery order with an option-based extension. Additional time equals (increased quantity/original quantity) times original delivery period, with a minimum of 30 days. Ensure readiness for potential 25% quantity variation.

How to ensure eligibility for USB SSD procurement by NCL

Meet the supply-only criteria, demonstrate experience in similar electronics deliveries, provide GSTIN and PAN, and upload required certificates. Prepare OEM authorizations if required and be ready to adjust quantities under the 25% option clause while maintaining contract rates.

What documents validate eligibility and submission for this tender

Submit GST certificate, PAN, past experience certificates for similar SSD deliveries, financial statements, technical compliance documents, OEM authorizations (if applicable), and ATC/Corrigendum certificates. Ensure all documents are uploaded to avoid rejection, as the bid hinges on complete documentation.

What are the GST requirements for invoicing SSD suppliers

The bidder bears GST; reimbursement is at actuals or applicable rate (whichever lower). Invoices must be in the consignee’s name and display the consignee GSTIN. Align billing with delivery milestones and include detailed SKU data for SSDs.

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