GEM

Balodabazar District Panchayats Tricycle/Rickshaw for Carrying Goods Tender 2025 - V2 Q3

Bid Publish Date

22-Nov-2025, 4:38 pm

Bid End Date

02-Dec-2025, 5:00 pm

Bid Opening Date

02-Dec-2025, 5:30 pm

Location

MAHASAMUND , CHHATTISGARH

Progress

Issue22-Nov-2025, 4:38 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Local service support requirement across consignee state with 30-day setup deadline
  • • Dedicated toll-free service number and escalation matrix mandatory
  • • 25% quantity flexibility permitted at contract and during currency with same rates
  • • Affidavit of not blacklisted and BOQ compliance on 50 Rs stamp required
  • • OEM/Imported product requires registered Indian office for after-sales service
  • • GST handling based on actuals or applicable rates with cap at quoted GST
  • • Delivery period tied to last date of original order with extension formula
  • • Service center proof and ITR for last 3 years are mandatory

Categories 3

PEDAL POWERED VEHICLES TRICYCLE RICKSHAW

Tender Overview

Balodabazar District Panchayats, under the Department Of Panchayati Raj, invites bids for the procurement of a Tricycle or Rickshaw for Carrying Goods (V2) Q3. The tender details lack explicit quantity, start/end dates, or estimated value. The buyer reserves a ±25% quantity adjustment and extended delivery window with a formula to calculate additional time. Bidders must ensure GST compliance and maintain service support capabilities across states of consignee locations. The ATC clauses mandate affidavits, BOQ compliance, and mandatory local service presence. No BOQ items are listed, signaling a streamlined procurement scope with emphasis on post-sale support and compliance requirements.

Technical Specifications & Requirements

  • Product/category: Tricycle or Rickshaw for Carrying Goods (V2) Q3
  • Delivery/adjustment clause: Quantity may vary up to 25% at contract with same rates; additional time = (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Service centers: Must have a functional service centre in each consignee state for carry-in warranty; establishment within 30 days if not present at bidding; payment contingent on documentary evidence
  • Support channels: Dedicated toll-free service number; escalation matrix for service support
  • OEM/importer requirements: If imported, must have Indian-based registered office for after-sales service
  • Bidder affidavits & BOQ: Notarized affidavits on 50 Rs stamp for truthfulness and non-blacklisting; BOQ compliance; local service center details on letterhead; submission of ITR for last 3 years, GST registration
  • GST handling: GST payable as per actuals or applicable rate, whichever lower, up to quoted GST percentage
  • ATC requirements: Submit required affidavits, BOQ compliance, and service-support documentation as part of bid

Terms, Conditions & Eligibility

  • EMD/financial standing: Not explicitly stated; bidders must avoid liquidation or bankruptcy per clause 2
  • Delivery terms: Delivery period starts from last date of original delivery order; extension rules apply per option clause with minimum 30 days
  • Payment terms: GST payable per actuals; advance terms not specified; payment contingent on center establishment and documentary evidence
  • Documentation: GST certificate, PAN, experience certificates, recent ITRs, service-center proof, OEM authorization (for imported products), and affidavit of not blacklisted
  • Compliance: Affidavits on 50 Rs stamp, BOQ compliance, and local service details required; service center established within 30 days of award
  • Brand/OEM: If required, OEM authorization and local support presence emphasized for after-sales service

Key Specifications

  • Product category: Tricycle or Rickshaw for Carrying Goods (V2) Q3

  • Delivery extension formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Service centre requirement: State-wise coverage with proof; 30-day setup if absent

  • Support channels: Dedicated toll-free number; escalation matrix

  • OEM/import: Indian registered after-sales service office must exist

  • Affidavits: Notarized on 50 Rs stamp for truthfulness and non-blacklisting

  • BOQ compliance: Notarized 50 Rs stamp

  • Documentation: ITR for last 3 years, GST registration

Terms & Conditions

  • Quantity may vary up to 25% at contract extension with same rates

  • Delivery period begins after last date of original order; extension rules apply

  • Proof of service centers and OEM/authorized seller required for after-sales support

Important Clauses

Payment Terms

GST payable according to actuals or applicable rate, whichever is lower, up to quoted GST percentage; payment subject to meeting service-center establishment and documentary evidence.

Delivery Schedule

Delivery period calculated from last date of original delivery order; additional time formula with minimum 30 days; option to extend to original period.

Penalties/Liquidated Damages

Not specified in the provided terms; compliance with delivery timelines and service support will drive evaluation.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy; affidavit to this effect

  • GST registration active; ITR filings for last 3 years

  • Evidence of functional service centres or a plan to establish within 30 days

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Umaria District Panchayats Tricycle/Rickshaw Carrying Goods Tender 2025 Q3

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Posted: 30 October 2025
Closed: 10 November 2025
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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for similar procurements

4

Financial Statements / ITR for last 3 years

5

Affidavit on 50 Rs stamp paper certifying not blacklisted

6

BOQ compliance certificate/notarized

7

OEM authorization (for imported products) and Indian registered office proof

8

Proof of Functional Service Centre or establishment plan within 30 days

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for tricycle tender in Balodabazar Balodabazar district 2025

Bidders should submit GST registration, PAN, ITR for last 3 years, and experience certificates for similar procurements. Provide notarized affidavits on 50 Rs stamp for not-blacklisted status, BOQ compliance, and proof of an active or plan-for-service center. Ensure compliance with the 25% quantity option and delivery extension formula.

What documents are required for the tricycle procurement in Balodabazar

Required documents include GST certificate, PAN, 3-year ITRs, recent financial statements, experience certificates, notarized 50 Rs stamp affidavits (not blacklisted, BOQ compliance), OEM authorization if imported, and proof of a functional service center or establishment plan within 30 days.

What are the delivery terms for the carry goods rickshaw tender in Chhattisgarh

Delivery begins after the last date of the original order; option to increase quantity up to 25% at contract rates; additional time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days, with possible extension to the original delivery period.

What standards or certifications are required for the rickshaw bid 2025

The tender requires BOQ compliance and affidavit-based declarations; if imported, OEM authorization and Indian after-sales service office; service centers must be functional in the state of each consignee; no explicit ISI/ISO standard is stated in the provided terms.

How is GST handled for the Balodabazar ready-to-run rickshaw tender

GST will be reimbursed per actuals or applicable rates, whichever is lower, limited to the quoted GST percentage. Bidders must determine applicable GST and ensure proper GSTIN registration; the tender specifies this reimbursement framework.

What is the role of OEM in imported tricycle procurement in 2025

Imported products require an OEM or Authorized Seller with a registered Indian office to provide after-sales service. The bidder must submit corresponding certification and ensure service support coverage, including a dedicated service center, within 30 days if not initially present.

What constitutes BOQ compliance for this Balodabazar tender 2025

BOQ compliance requires a notarized attestation on 50 Rs stamp paper that the bidder’s Bill of Quantities aligns with tender requirements, along with the other mandated documents such as GST, PAN, ITRs, and service-center details.

What is the escalation process for service support in this tender

Bidders must provide a dedicated toll-free service line and an escalation matrix with contact numbers. This ensures rapid issue resolution for carry-in or on-site warranty scenarios, as required by the terms and vendor ATC clauses.

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