GEM

Indian Air Force High End Laptop Tender 2025 - Notebook Procurement with 4-Year Warranty and OEM Certificates

Bid Publish Date

22-Nov-2025, 1:39 pm

Bid End Date

02-Dec-2025, 10:00 am

Bid Opening Date

02-Dec-2025, 10:30 am

Location

AGRA , UTTAR PRADESH

Progress

Issue22-Nov-2025, 1:39 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The Indian Air Force invites bids for high end laptop - notebook procurement in 2025. The scope emphasizes premium notebook models with a 4-year warranty from final acceptance or after installation, whichever is later. Successful bidders must provide OEM warranty certificates at delivery and demonstrate a robust installation, commissioning, training, troubleshooting, and maintenance capability within India. Service centers near consignee destinations must be disclosed. While the BOQ contains no line items, the tender foregrounds post-sale support and warranty performance as critical success factors.

Technical Specifications & Requirements

  • Warranty: 4 years from final acceptance or after installation/commissioning.
  • OEM Certifications: Submit OEM warranty certificates at the time of delivery.
  • After-Sales Network: Must have a well-established installation, commissioning, training, troubleshooting, and maintenance service group in India.
  • Service Center Details: Upload locations/contacts of service centers near consignee destinations with bid.
  • Installation/Testing Scope: If installation is in scope, ensure complete commissioning and testing prior to handover.
  • BOQ Items: No specified quantity or itemized list available in the current BOQ information, focusing on overall compliance and service readiness.
  • Compliance: Align with standard procurement practices for government hardware with emphasis on post-warranty service capability.

Terms, Conditions & Eligibility

  • Warranty Period: 4 years from acceptance or completion of installation/commissioning.
  • OEM Warranty Certificates: Must be provided by the Successful Bidder at delivery.
  • Service Network: Demonstrate presence of service centers in India and provide location details.
  • Delivery/Acceptance: Final acceptance triggers warranty start; installation may be required for warranty applicability.
  • Documentation: Upload service center details and OEM authorization status with bid submission.

Key Specifications

    • Product category: High End Laptop - Notebook
    • Warranty: 4 years from final acceptance or after installation/commissioning
    • Certifications: OEM warranty certificates to be attached at delivery
    • Service capability: Established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India
    • Post-sale: Upload service center details near consignee destinations

Terms & Conditions

  • Warranty: 4 years from acceptance or post-installation

  • OEM warranty certificates required at delivery

  • India-based service network with documented centers

Important Clauses

Warranty Period

Warranty extends 4 years from final acceptance or after installation/completion testing.

OEM Certification Submission

Successful bidder must provide OEM warranty certificates at the time of delivery.

After-Sales Service

Bidder must demonstrate an established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India; service centers near consignee destinations to be uploaded.

Bidder Eligibility

  • Demonstrated capability to supply high end notebooks to government or large entities

  • Presence of India-based after-sales service network with reachable centers

  • Ability to provide OEM warranty certificates and installation support

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization letter (if using third-party resellers)

4

OEM warranty certificates to be submitted at delivery

5

Proof of service centers in India (address, contact details)

6

Installation/commissioning plan (if scope includes setup)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the high end laptop tender in India with 4 year warranty?

Bidders must submit GST, PAN, and OEM authorization with the bid; provide OEM warranty certificates at delivery, and demonstrate an India-based service network. Ensure a documented installation/commissioning plan if required and upload service center details near consignee locations.

What documents are required for the IAF laptop procurement bid 2025?

Submit GST certificate, PAN, OEM authorization, and OEM warranty certificates at delivery. Include proof of India-based after-sales service centers, installation/commissioning plan, and financial descriptors. Ensure service center contact details near consignee locations are uploaded with the bid.

What are the warranty terms for the IAF high end laptop tender?

The warranty lasts 4 years from final acceptance or after installation/completion testing. OEM warranty certificates must accompany delivery, and the seller should rectify any breakdowns during the warranty period through an established India service network.

What records prove eligibility for the laptop tender in 2025?

Eligibility requires demonstrated ability to supply premium notebooks, valid GST and PAN, OEM authorizations if applicable, and a verifiable India-based service network with nearby centers. Provide installation/commissioning readiness details as part of the bid.

When is the delivery/acceptance timeline for the IAF laptops?

The tender emphasizes final acceptance and installation readiness; specific delivery timelines should be stated in the contract schedule. Ensure installation testing is completed prior to handover to trigger warranty activation.

How to obtain OEM warranty certificates for submission?

Request the OEM certificate from the laptop manufacturer; ensure the certificate covers the models bid and is valid at the time of delivery. Include in the bid package and verify alignment with model numbers and configuration details.

What is required for post-sales service in this IAF tender?

Provide an India-based service group capable of installation, commissioning, troubleshooting, and maintenance; disclose service center locations near consignee destinations; ensure response times and escalation processes meet government standards.

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