GEM

Kendriya Vidyalaya Sangathan Bus Hiring Tender Local 24x7 Deluxe 80 Seats 2025

Bid Publish Date

20-Nov-2025, 3:55 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

Location

REWA , MADHYA PRADESH

Progress

Issue20-Nov-2025, 3:55 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit flexibility clause allowing up to 25% increase in contract quantity or duration at contract issue, and the same limit post-issuance
  • • Excess settlement feature enabling additional charges with mandatory supporting documents and invoice-level declaration
  • • Mandatory payroll discipline: salaries/ wages paid by service provider before invoicing the buyer, with PF/ESIC and bank statements required
  • • DLX (Deluxe) 80-seat bus capacity specification implied for 24x7 local service without detailed technical spec
  • • No BOQ; emphasis on service delivery availability, reliability, and compliance with government procurement norms

Tender Overview

Kendriya Vidyalaya Sangathan invites bids for short-term local 24x7 bus hiring services categorized as Deluxe (DLX) with a capacity reference of 80 seats and a flexible contract framework. The scope includes multiple service delivery models with a potential quantity/duration adjustment up to 25% at contract issuance and post-issuance. An excess settlement option allows bidders to claim additional charges within a defined percentage, subject to supporting documentation. Core payment principle requires the service provider to pay contracted staff salaries first, with reimbursement later from the buyer, along with statutory records submission. This procurement aims to ensure reliable transport for KVS operations under the Department of School Education and Literacy.

  • Organization: Kendriya Vidyalaya Sangathan
  • Location: India (national program)
  • Product/Service: Bus Hiring Services (Short Term, Local 24x7, Deluxe DLX, 80-seat capacity)
  • Key differentiator: 25% contract quantity/duration flex and documented excess settlement mechanism
  • Context: Government-provisioned student/employee transport solution with payroll compliance requirements

Technical Specifications & Requirements

  • No explicit technical specs listed in the tender data; baseline expectations include: 80-seat deluxe buses, local 24x7 service, short-term contractual support, and compliance with standard payroll documentation.
  • Administrative conditions imply: unit-level invoicing with an excess settlement percentage defined in the contract, and mandatory submission of payroll documents (PF, ESIC) alongside payment claims.
  • Functional expectations emphasize reliable on-time transport, staff welfare compliance, and alignment with government procurement practices for educational organizations.
  • Delivery and performance monitoring would be governed by the final contract; bidders should be prepared to demonstrate maintenance readiness and driver availability.
  • No BOQ items provided; tender emphasizes service delivery capability and administrative compliance above granular vehicle specs.

Terms, Conditions & Eligibility

  • EMD/ security: Not explicitly specified in the provided data; bidders should verify in official tender portal terms.
  • Experience: Service capability in running local transport for educational or government institutions is implied; ensure payroll compliance with statutory bodies (PF, ESIC).
  • Delivery timeline: Short-term nature; contract duration and quantity adjustments allowable up to 25%.
  • Payment terms: Service provider pays salaries first; reimbursement to follow with statutory document submission. Additional charges via excess settlement must be documented.
  • Documentation: Payroll compliance, vendor registration, tax registrations, and performance assurances likely required in final terms; prepare standard tender documents accordingly.

Key Specifications

  • Transportation category: Bus Hiring Services (Short Term, Local 24x7)

  • Fleet capacity reference: 80-seat DLX buses

  • Contract flexibility: up to 25% quantity/duration adjustment

  • Excess settlement: additional charges allowed with documented support

  • Payroll compliance: salaries paid by bidder with PF/ESIC documentation

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed at issue and post-issuance

  • Excess settlement option for invoicing with supporting documents

  • Bidders must ensure staff payroll is settled by provider prior to buyer reimbursement

Important Clauses

Payment Terms

Service provider pays salaries first; reimbursement from buyer with statutory records (PF, ESIC) and bank statements; detailed in contract terms

Delivery Schedule

Short-term local transport service; exact duration tied to contract; 25% quantity/duration flex permitted

Penalties/Liquidated Damages

Not specified in data; to be defined in final contract terms; bidders should anticipate standard SLA penalties

Bidder Eligibility

  • Experience in providing bus hiring services to educational/government institutions

  • Proof of payroll compliance and statutory filings (PF, ESIC)

  • Financial stability evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar bus hiring/comparable transport services

4

Financial statements or turnover proof as applicable

5

Declaration of payroll compliance (PF, ESIC) and bank statements for salary payments

6

OEM authorization or manufacturer credentials if applicable to bus fleet

7

Any previous contract performance reports or references for government/educational institutions

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Kendriya Vidyalaya Sangathan bus hire tender in India 2025?

Bidders should submit organization details, GST, PAN, experience certificates, financial statements, and payroll compliance documents (PF/ESIC). Ensure fleet readiness for 80-seat DLX buses, PVC- or ISI-compliant, and demonstrate payroll processing capability before reimbursement. Adhere to 25% quantity/duration flex and excess settlement rules in the contract.

What documents are required for bus hiring tender in government schools?

Prepare GST registration, PAN, company profile, prior experience certificates for similar transport services, financial statements, bank statements showing payroll payments, PF/ESIC compliance proofs, and OEM authorizations if fleet components require OEM verification.

What are the payroll and payment terms for this transport tender?

Service providers must pay staff salaries first with PF and ESIC documentation, then claim reimbursement from the buyer. Invoices may include excess settlement charges only with mandatory supporting documents and within contract-defined limits.

What is the contract quantity/duration flexibility for this bus tender?

The contract allows a maximum increase up to 25% of quantity or duration at the time of issue, with the same 25% flexibility applicable after contract issuance; bidders must accept revised scope if invoked.

Which vehicle specification is implied for the DLX bus category in this tender?

The tender specifies Deluxe (DLX) with an 80-seat capacity; exact engine, seating configuration, and safety features will be defined in the final contract and standard procurement regulations.

How does excess settlement work in this government transport tender?

Excess settlement enables adding approved additional charges to invoices, within a defined percentage, with mandatory documentation proving necessity and alignment to the contract; the total invoice cannot exceed agreed excess settlement percentage.

What standards or compliance should bidders anticipate for staff welfare?

Bidders should anticipate compliance with statutory payroll requirements, including PF and ESIC, and maintain bank statements showing timely salary payments, as part of auditor-ready documentation for government transport services.

What is the delivery/availability expectation for 24x7 local bus service?

Bidders must demonstrate reliable 24x7 availability for local routes serving educational locations; final terms specify service levels, response times, and contingency plans within the contract framework.