GEM

Patan District Panchayat All in One PC and Multifunction Machine Tender Gujarat 2025

Bid Publish Date

27-Nov-2025, 12:46 pm

Bid End Date

08-Dec-2025, 4:00 pm

Location

PATAN , GUJARAT

Progress

Issue27-Nov-2025, 12:46 pm
AwardPending
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Quantity

6

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

Patan District Panchayat in Gujarat invites bids for All in One PC (V2) and Multifunction Machine MFM (V2) under a government procurement process in 2025. The tender contemplates flexible quantity management with a 25% upshift/downshift option at contracted rates and a delivery model anchored to the original delivery schedule. Organisational context emphasizes local support infrastructure, with mandatory service centers within Gujarat and post-sale service commitments. The emphasis on on-site or carry-in warranty, a dedicated service helpline, and mandatory evidence of functional service centers distinguishes this opportunity. The absence of a BOQ suggests either a framework/format bid or a product-category based selection, with focus on compliance, installation readiness, and after-sales support. A key differentiator is the ATC clause enabling dynamic quantities and extended delivery timelines, requiring bidders to maintain readiness for scale and rapid replacements if conformity issues arise.

Technical Specifications & Requirements

  • Product categories: All in One PC (V2), Multifunction Machine MFM (V2)
  • Delivery/quantity flexibility: Option to increase/decrease quantity up to 25% of bid/contract quantity; extended delivery period calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend up to original delivery period
  • Service infrastructure: Functional Service Centre in Gujarat; if not present, establishment within 30 days of award; payment upon submission of evidence
  • Warranty/support: On-site/warranty type, service center support with dedicated/ toll-free number; replacement for non-conforming items
  • Location & eligibility: Bidder must be registered in Gujarat; proof of address required; material must be installed/replaced at consignee district; wireless NICs for desktops; turnaround on rejected items at supplier risk
  • EMD/Payment: EMD handling via Demand Draft acceptable; delivery and payment terms linked to order completion; strict adherence to submission documentation

Terms, Conditions & Eligibility

  • EMD & security: EMD in DD format or online, with proof uploaded and hard copy delivered within 5 days; payment only after full order supply if any rejection occurs
  • Financial health: Bidder must not be in liquidation or bankruptcy; upload a negative undertaking
  • Service & support: Dedicated service helpline; in-state service centers required
  • Delivery & installation: Gujarat-based installation; prompt replacement for non-conforming materials; ensure on-time delivery under option clause
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance documents as applicable
  • Warranty/penalties: Replacements at own cost for rejections; penalties/LD not specified but implied by service commitments

Key Specifications

  • Product names: All in One PC (V2); Multifunction Machine MFM (V2)

  • Quantity flexibility: ±25% of bid quantity with rates unchanged

  • Delivery time methodology: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Service centers: Functional presence in Gujarat; 30-day establishment if absent

  • Warranty/after-sales: On-site/Carry-in depending on warranty; dedicated toll-free service line

  • Connectivity: Inbuilt wireless network card for desktops

  • Location requirement: Gujarat-based bidder with valid registration

  • Replacement policy: Prompt replacement for non-conforming items at supplier cost

Terms & Conditions

  • Option clause allows quantity variation up to 25% with price protection

  • Mandatory Gujarat service center and 30-day establishment if absent

  • EMD submission via DD or online with hard copy delivery within 5 days

Important Clauses

Payment Terms

Payment released only after successful supply of complete order; rejected items to be returned at supplier's risk and cost

Delivery Schedule

Delivery period is anchored to the last date of the original delivery order; option-based extension follows calculated formula with minimum 30 days

Penalties/Liquidated Damages

Penalties for non-conformity highlighted by replacement requirement; specific LD rate not disclosed in ATC

Bidder Eligibility

  • Registered in Gujarat with valid address proof

  • Evidence of Functional Service Centre or clear plan to establish within 30 days

  • No ongoing liquidation or bankruptcy proceedings; negative financial undertaking to be uploaded

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar projects (if any)

4

Financial statements (audited, where available)

5

EMD submission documents (DD or online receipt) and scanned proof

6

Technical bid documents and compliance certificates

7

OEM authorization/authorizations for the product category

8

Proof of Functional Service Centre in Gujarat or plan to establish within 30 days

9

Proof of address registration in Gujarat

10

Declaration of non-liquidation/crooked financial status

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for All in One PC and MFM tender in Patan Gujarat 2025

Bidders must meet Gujarat registration requirements, submit GST/PAN, provide EMD via DD or online, and attach OEM authorizations. Ensure presence of a functional Gujarat service center or plan to establish within 30 days of award. Follow the ATC delivery/quantity option terms and post-installation support.

What documents are required for Gujarat Patan procurement

Required documents include GST certificate, PAN card, experience certificates, audited financial statements, EMD submission proof, technical bid/compliance certificates, OEM authorization, and proof of Gujarat address registration. Upload both scanned copies and hard copies per the terms.

What are the technical specs for All in One PC in this tender

Specifications specify product category as All in One PC (V2) and MFM (V2); inbuilt wireless NIC required for desktops; no detailed model numbers provided. Emphasis on compliance with service center availability, replacement policy for non-conforming goods, and installation readiness in Gujarat.

What is the EMD requirement for this Patan bid 2025

EMD can be submitted as an Account Payee Demand Draft payable at the bidder's bank or online payment as per tender terms; scanned proof must be uploaded, with the hard copy delivered within 5 days of bid end date.

When is delivery expected after order under the option clause

Original delivery period applies; if quantity increases by up to 25%, the extended period uses the formula (Additional quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days for any extension.

What are the service requirements in Gujarat for this procurement

Bidder must have a functional service center in Gujarat or establish one within 30 days of contract award; dedicated toll-free service line is required; payment release is contingent on service readiness and successful delivery.

Are there any brand or OEM requirements for this tender

The ATC emphasizes OEM/bidder service centers within the consignee district; proof of Gujarat-based registration is required; beyond that, no specific brand exclusive is stated in the available terms.

What are the penalties for non-conformity or rejection of goods

Non-conforming goods must be replaced promptly at the supplier's risk and cost. While explicit LD rates are not provided, replacement obligations and service commitments imply possible penalty consequences for failure to meet specifications.

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