GEM

Rural Development Department Bihar Self-Contained Drinking Water Coolers (V3) IS 1475 Tender 2025

Bid Publish Date

28-Nov-2025, 5:14 pm

Bid End Date

08-Dec-2025, 6:00 pm

Location

SAMASTIPUR , BIHAR

Progress

Issue28-Nov-2025, 5:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Rural Development Department Bihar seeks supply of Self-Contained Drinking Water Coolers (V3) as per IS 1475 in 2025. Tender scope references a variable quantity with a permissible fluctuation of up to 25% at contract award and during the contract period at the contracted rates. The tender emphasizes complete cooler sets, and requires documentation listed in ATC. Location: Bihar, India with no explicit start/end dates published. The procurement emphasizes compliance with approved standards and brand/warranty declarations, plus local content considerations. The unique clause supports scalable ordering and extended delivery windows, ensuring continuity of water supply across rural applications. The tender includes mandatory technical and commercial documentation as part of bid submission and mandates ISO/IS standards compliance.

Technical Specifications & Requirements

  • Product: Self-Contained Drinking Water Coolers (V3) suitable for IS 1475 compliance.
  • Standards: IS 1475; ISO 9001:2015 (as per ATC), ISI/brand declarations as applicable; UDYAM registration.
  • Documentation in ATC: Non-liquidation bank letter, turnover certificates (last 3 years), GST certificate, last 3 GST returns, service support telephonic number, balance sheet, P&L statement, PAN, notarized declaration on stamp paper, GST clearance, brand/warranty declaration, CA-approved turnover certificates, self-declaration of tender specifications, local content declaration, work order copy.
  • Quality/Certification: OEM/brand declaration and warranty documentation required; local content compliance verified.
  • Delivery/Support: Complete cooler sets with service support; reference to 3-year work order history in GEM portal.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in tender data.
  • Quantity Flexibility: Up to 25% increase/decrease at contracted rates during auction/contract; extended delivery period adjusts with the formula ((Increased quantity ÷ Original quantity) × Original delivery period) with minimum 30 days.
  • Delivery Timeline: Delivery period linked to last date of original delivery order; extended period considerations apply.
  • Submission: Comprehensive statutory documents as per ATC; GST-related filings; bank letter; declarations for local content and tender specifications.
  • Payment Terms: Not specified in tender data; bidders should verify during bid submission.
  • Penalties: Not explicitly stated; may be governed by standard delivery/quality clauses in the main contract.

Key Specifications

  • Product/service names: Self-Contained Drinking Water Coolers (V3) as per IS 1475

  • Standards: IS 1475, ISO 9001:2015, UDYAM, GST compliance

  • Quantities: Quantity may vary up to 25% at contract award and during currency

  • Delivery: Extended delivery period calculations; minimum 30 days for added time

  • Warranty/Support: Brand and warranty declaration required; service support details

  • Documentation: Full ATC list including bank letter, turnover, GST returns, GST clearance, PAN, declarations

  • OEM/Brand: OEM authorizations and brand declarations to be submitted

Terms & Conditions

  • Quantity fluctuation up to 25% at contract sign and during contract

  • Delivery period adjustments based on added quantity with minimum 30 days

  • Mandatory IS 1475 compliance with IS 9001:2015 and UDYAM/GST requirements

Important Clauses

Payment Terms

Payment terms are not disclosed in the tender data; bidders should await contractual terms in the main agreement.

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended period applies with calculated time.
New time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalties not explicitly stated; standard procurement penalties may apply per contract terms.

Bidder Eligibility

  • Experience in supplying drinking water cooling equipment

  • Compliance with IS 1475 and ISO 9001:2015

  • GST registration and filing history (last 3 GST returns)

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (last 3 years)

4

Balance sheet and Profit & Loss statement

5

GST returns (last 3)

6

Non-liquidation letter from bank

7

Service support telephonic number

8

ISO 9001:2015 certificate

9

UDYAM registration

10

GST clearance certificate

11

Brand and warranty declaration

12

Turnover certificate approved by CA

13

Self declaration for tender specifications

14

Local content declaration

15

Same work order copy in GEM (3 year)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for IS 1475 drinking water cooler tender in Bihar 2025?

To bid, ensure IS 1475 compliance, ISO 9001:2015, UDYAM, and GST certificates are ready. Prepare bank letter, turnover statements, P&L, GST returns, GST clearance, PAN, and local content declarations. Include OEM authorization and brand/warranty declarations, plus self-declaration confirming tender specifications.

What documents are required for Bihar drinking water cooler bid submission?

Submit GST certificate, last 3 GST returns, GST clearance, PAN card, turnover certificates, bank non-liquidation letter, balance sheet, P&L, ISO 9001:2015, UDYAM, service support contact, brand/warranty declaration, and local content declarations along with work order copies.

Which standards and certifications are mandatory for this tender?

Mandatory standards include IS 1475 for V3 coolers, ISO 9001:2015, UDYAM registration, GST compliance, and brand/warranty declarations. OEM authorizations may be required to prove product authenticity and warranty coverage.

What is the quantity flexibility clause for this procurement?

The purchaser may increase or decrease quantity up to 25% of bid/contract quantity. Extended delivery is calculated as ((Increased quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days.

When will delivery timelines be adjusted if quantity changes occur?

Delivery timelines shift from the last date of the original delivery order; if extended, use the formula above, ensuring a minimum 30 days for added time and possible extension up to original delivery period.

What is required for local content and brand/warranty declarations?

Bidders must submit declarations confirming local content compliance and brand/warranty terms, including the OEM/brand authorization and warranty period as per IS 1475 compliant cooling units.

What documents prove financial stability for this tender in Bihar?

Provide CA-approved turnover certificates, Balance Sheet, P&L statements for the last three years, bank letters, and GST compliance documents to demonstrate financial viability and bidding capability.

Where can bidders find the formal ATC and submission guidelines?

ATC details are located in the tender terms; bidders should prepare all documents listed (bank letter, turnover, GST, declarations) and ensure ISO 9001 and IS 1475 compliance before submission via the GEM portal.

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