GEM

Indian Army Procurement: Assy Universal Joint & Related Auto Assemblies Tender Meghalaya 2025

Bid Publish Date

21-Nov-2025, 7:45 pm

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

Location

RI BHOI , MEGHALAYA

Progress

Issue21-Nov-2025, 7:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

13

Category

Assy AC Compressor

Bid Type

Two Packet Bid

Categories 4

COMPRESSOR VERTICAL COOLER COOLER ENGINE

Tender Overview

The Indian Army (Department Of Military Affairs) invites a supply-only tender for six automotive component assemblies, including Assy Universal Joint, Assy AC Compressor, Front Engine Mounting Pad, Selector Fork, Main Leaf, and Cross Kit, for delivery at RI BHOI, Meghalaya 793101. The notice specifies a flexible quantity option (+/- 25%) and a delivery framework tied to contract terms. The Buyer's supply expectations center on bulk readiness post-sample approval, ensuring conformity to contract specifications. The key differentiator is the explicit option clause affecting quantities and delivery duration, with advance sample requirements driving initial conformity checks.

Organisation: Indian Army (Department Of Military Affairs)
Location: RI BHOI, Meghalaya 793101
Product/Service: Automotive assemblies (six items listed)
Quantity/Value: Not specified; option to increase quantity by up to 25%
Delivery/Timeline: Delivery timeline pegged to contract terms; extended time calculations apply
Unique Aspect: Advance sample approval process with 5-day sample submission; potential sample-based delivery re-fix without LD

Technical Specifications & Requirements

  • Product names from BOQ: Assy Universal Joint, Assy AC Compressor, Front Engine Mounting Pad, Selector Fork, Main Leaf, Cross Kit.
  • Scope of Supply: “Only supply of Goods” as per bid price; no manufacturing or installation work.
  • Sample Process: Submit 2 advance samples within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply must follow approved sample.
  • Delivery Flexibility: Option to increase quantity up to 25% during contract and currency; delivery time adjustments calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • Quality & Compliance: If samples deviate, buyer may request fresh samples or terminate; samples supplied free of cost for testing unless otherwise stated.
  • Contractual Impact: If buyer delays sample approval, delivery period will be refined with no LD for the delay period.

Terms, Conditions & Eligibility

  • EMD/Payment Terms: Not specified in the provided data; bidders should expect standard security deposit terms per organization policy.
  • Delivery Terms: Delivery period and extensions governed by the option clause with minimum 30 days as applicable.
  • Sample Approval: 2 advance samples required within 5 days; modifications communicated within 5 days; bulk supply must adhere to approved sample.
  • Quality/Termination: Major deviations may trigger rejection or contract termination with prior notice.
  • Scope: Scope of supply limited to goods; no services or installation work included.
  • Documentation: Bidders must adhere to standard Indian Army tender documentation; no tender ID or dates in external content.

Key Specifications

  • Automotive assemblies: Assy Universal Joint, Assy AC Compressor, Front Engine Mounting Pad, Selector Fork, Main Leaf, Cross Kit

  • Scope: Supply of Goods only; no manufacturing or installation

  • Sample process: submit 2 advance samples within 5 days of award; approval or modification list within 5 days

  • Delivery: quantity may be increased by up to 25% during contract; delivery period adjustments require calculations with a minimum 30 days

  • Quality: samples must conform to contract specifications; non-conforming samples may lead to fresh samples or termination

  • Delivery delays due to buyer in sample approval lead to refixed delivery period without LD

Terms & Conditions

  • Option Clause allows +/-25% quantity variation at contract placement and during currency

  • Advance sample requirement: 2 samples within 5 days of award; modifications within 5 days

  • Supply is strictly Goods-only; no installation work included; bulk supply must follow approved sample

Important Clauses

Payment Terms

Not specified in data; expect standard government payment terms following successful delivery and acceptance

Delivery Schedule

Delivery period linked to contract terms; additional time formula for increased quantity with a 30-day minimum

Penalties/Liquidated Damages

Not explicitly stated; failure to meet sample approval or deviations may lead to termination or corrective actions

Bidder Eligibility

  • Experience in supplying automotive assemblies or similar mechanical components

  • Ability to provide advance samples within 5 days of award

  • Compliance with standard procurement documents and security clearances as per Indian Army requirements

Past Similar Tenders (Historical Results)

5 found

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Posted: 16 May 2025
Closed: 6 June 2025
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AC COMPRESSOR,AC FAN ASSY,KIT PAD ASSY FRONT,SHOE SET REAR BRAKE,BOLT

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DARJEELING, WEST BENGAL

Posted: 23 May 2025
Closed: 13 June 2025
GEM

UNIVERSAL JOINT,MAJOR REPAIR KIT AIR COMPRESSOR,CABLE ASSY ACCELATOR,RELAY MAIN AND FUEL,SLAVE CYL

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KARGIL, JAMMU & KASHMIR

Posted: 22 September 2025
Closed: 3 October 2025
GEM

Assy universal joint long fork,Air compressor assy,Combinaton switch,Assy propeller shaft rear,Drag

Indian Army

RAJAURI, JAMMU & KASHMIR

Posted: 23 September 2025
Closed: 3 October 2025
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MOUNTING ENGINE FRONT,RUBBER COVE ACCELERATOR,PULL CABLE ACCELERATOR,ASSY UNIVERSAL JOINT,CLUTCH PL

Indian Army

Ajmer, RAJASTHAN

Posted: 22 December 2024
Closed: 13 January 2025
GEM

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Assy Universal Joint Assy Universal Joint 1 pieces gembuyer0123 15
2 Assy AC Compressor Assy AC Compressor 1 pieces gembuyer0123 15
3 Front Engine Mounting Pad Front Engine Mounting Pad 6 pieces gembuyer0123 15
4 Selector Fork Selector Fork 1 pieces gembuyer0123 15
5 Main Leaf Main Leaf 2 pieces gembuyer0123 15
6 Cross Kit Cross Kit 2 pieces gembuyer0123 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive assemblies

4

Financial statements showing financial capacity

5

EMD documents (amount not specified in data)

6

Technical bid documents detailing product conformity

7

OEM authorization letters (if applicable)

8

Any existing BIS/IS/ISO certifications relevant to automotive components

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for automotive assemblies tender in Meghalaya for Indian Army?

Bidders should prepare GST registration, PAN, experience certificates, financials, and EMD documents as per terms; ensure supply of goods only with advance sample submissions within 5 days of award; confirm compliance with the six listed components and option clause enabling +/-25% quantity changes.

What documents are required for Indian Army auto components tender in RI BHOI?

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD documentation, OEM authorizations if applicable, and technical bid detailing conformity to the listed assemblies (universal joint, AC compressor, mounting pad, selector fork, main leaf, cross kit).

What is the delivery timeline policy for quantity variations in this tender?

Delivery time scales with a minimum of 30 days for any additional quantity; the formula is (additional quantity/original quantity) × original delivery period, with potential extension under the option clause during contract currency.

What are the sample submission requirements for advance approval?

Submit 2 advance samples within 5 days of award; the buyer will approve or specify modifications within 5 days; bulk supply must adhere to the approved sample; non-conforming samples may lead to termination.

Are installation or servicing tasks included in this Indian Army tender?

No, the scope specifies supply of goods only; installation or on-site servicing are not included, unless separately specified in subsequent contract amendments.

What happens if the buyer delays approving advance samples?

If buyer delays approval, the delivery period is refixed without liquidated damages for the delay period, ensuring schedule adjustments reflect the approval timing.

Which six components are included in this tender for procurement?

The six components are: Assy Universal Joint, Assy AC Compressor, Front Engine Mounting Pad, Selector Fork, Main Leaf, and Cross Kit, all required as goods-only supply.

Is there any specified EMD amount for the Meghalaya Army tender?

The provided data does not specify an EMD amount; bidders should anticipate standard EMD requirements as per Indian Army procurement policy and confirm in the official tender documents.