GEM

Central Public Works Department Multifunction Machine MFM (V2) & Computer Printer Procurement 2025

Bid Publish Date

28-Nov-2025, 1:08 pm

Bid End Date

08-Dec-2025, 9:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue28-Nov-2025, 1:08 pm
AwardPending
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Quantity

6

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

Central Public Works Department (CPWD) invites bids for a bundle of IT hardware and peripherals including Multifunction Machine MFM (V2), Computer Printer (V2), All in One PC (V2), Entry and Mid Level Desktop Computer and Line Interactive UPS with AVR (V2). The scope appears to cover multiple devices with OEM data-sheet verification required; ISO 9001 certification is mandatory for bidders or OEMs. The option clause allows quantity adjustment up to 25%, with delivery extensions based on the original delivery schedule. The procurement targets government users with standard data-sheet alignment. This tender emphasizes data-sheet consistency, OEM authorization, and turnover thresholds, signaling a structured, policy-driven procurement.

Key Specifications

    • Product categories: Multifunction Machine MFM (V2), Computer Printer (V2), All in One PC (V2), Entry/ Mid Level Desktop PC, Line Interactive UPS with AVR (V2)
    • Data sheet alignment: mandatory to verify against offered product specs
    • OS: Factory pre-loaded OS on desktops (per OEM)
    • RAM/Storage: specify RAM (GB), SSD (GB), HDD (GB) as per BOQ/data sheet
    • Monitor: indicate whether monitor is included and its screen size (cm)
    • Warranty: on-site OEM warranty term (years)
    • Standards: ISO 9001 certified vendor or OEM

Terms & Conditions

  • Delivery quantity may vary up to 25%, with extension rules defined by the option clause

  • Submit product data sheets and OEM authorization; data-sheet mismatch risks rejection

  • Provide ISO 9001 certificate and OEM authorization documents

Important Clauses

Payment Terms

Not specified in excerpt; bidders should refer to the final bid documents for exact payment terms.

Delivery Schedule

Delivery starts after original delivery order; option clause allows extended delivery time calculated as (additional quantity / original quantity) × original delivery period, min 30 days.

Penalties/Liquidated Damages

Not specified in excerpt; check final tender for LD rates and penalties.

Bidder Eligibility

  • Must hold ISO 9001 certification (vendor or OEM)

  • Demonstrate minimum 3-year turnover or as per bid document

  • OEM authorization if bidding through third-party distributors

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements / CA certificate indicating turnover

4

ISO 9001 certification (valid)

5

OEM authorization / Manufacturer Authorization certificate

6

Product data sheets stamped and signed

7

Technical bid documents and compliance certificates

8

Delivery schedule and warranty terms

9

Any other documents requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in CPWD tender for IT hardware in India 2025?

Bidders must submit GST, PAN, audited turnover, ISO 9001, OEM authorization, and product data sheets. Ensure data sheets match offered specs; upload technical bid and certifications. The tender includes an option clause allowing 25% quantity variation with calculated delivery extensions. Prepare bid according to ATC and corrigenda.

What documents are required for CPWD IT hardware bid 2025?

Required documents include GST registration, PAN, turnover certificates (audited or CA), ISO 9001 certificate, OEM authorization, product data sheets, technical bid, warranty terms, and delivery schedule. Upload all as per buyer terms and ensure alignment with data sheets to avoid rejection.

What are the technical specifications for CPWD IT equipment?

Specifications cover MFM (V2), Printer (V2), All in One PC (V2), Desktop PC, and UPS with AVR (V2). Data sheets must reflect RAM, SSD/HDD capacities, OS pre-load, monitor availability, and on-site warranty terms. Non-aligned parameters may lead to bid rejection.

When is the delivery period for CPWD IT hardware contract 2025?

Delivery begins after the original delivery order; option clause allows extended time computed as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. Actual dates depend on contract award and order placement.

What is the importance of OEM authorization in CPWD bids?

OEM authorization confirms that distributors or service providers are officially empowered to bid on behalf of the OEM. Include complete OEM name, address, email, and phone to satisfy eligibility; without it, the bid risks rejection or non-consideration.

What standards must CPWD bidders meet for this procurement?

Bidders or the OEM must hold ISO 9001 certification; ensure the certificate is valid. Additionally, data sheets must be consistent with offered product specifications. The supplier should meet turnover criteria and provide required financials, ensuring compliance with data-sheet verification.

How to verify data sheets for IT hardware CPWD tenders?

Compare each line item in the data sheet with the offered product specs (RAM, storage, OS, monitor, warranty). Any unexplained mismatch can cause rejection. Include stamped data sheets with bid and ensure format aligns with CPWD requirements.

What happens if quantity variation occurs during CPWD contract?

CPWD may increase or decrease quantities up to 25% at contracted rates. Delivery time adjusts proportionally based on the formula, with a minimum extension of 30 days; ensure delivery planning accounts for possible fluctuations.