GEM

Rourkela Steel Plant Gear & Bevel Assembly Tender Sundergarh Odisha 2025 IS 550 SKF NTN NTN

Posted

25 Oct 2025, 03:10 pm

Deadline

04 Nov 2025, 04:00 pm

Location

SUNDARGARH , ODISHA

Progress

Issue25 Oct 2025, 03:10 pm
AwardPending
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Quantity

16

Category

GEAR&PINION, SPIRAL BEVEL, PD/R-225521 R1

Bid Type

Two Packet Bid

Key Highlights

  • • Precise material conformance with MOC as per DRAWING PD/R-227424
  • • Third-party inspection required by named agencies (Lloyds/AH Knight/ Griffith/ SGS/ TUV)
  • • Bearings restricted to SKF/FAG/NTN/TIMKEN/NSK manufacturers only
  • • Heat treatment and UST per drawings; assembled supply condition
  • • Option clause allowing up to 25% quantity variation and corresponding delivery extension
  • • Mandatory QAP submission and drawing approval within 40 days of PO
  • • Site visit for technical clarifications within 15 days of PO
  • • Delivery window: 120 days from PO; L-1 single-source award

Categories 8

SPUR GEAR GEAR BOX BOX WORM GEAR BEVEL GEAR GEAR HELICAL GEAR PINION GEAR

Tender Overview

Rourkela Steel Plant, part of Steel Authority of India Limited, seeks supply of complete gear and pinion assemblies, spiral bevel, helical gears, and differential box components for the Lance differential drive gearboxes in Conv 1&2 Lances. The scope includes multiple pinion shafts, helical gears, and output shafts as per DRAWING NO PD/R-227424. No explicit quantity or estimated value is stated, but the scope is tied to single-source, L-1 award with option to increase up to 25% during contract. Location is Sundergarh, Odisha. Key differentiator includes strict material conformity, third-party inspection, and bearing brand controls. Tender demands BOM alignment with drawings and manufacturing in assembled condition, with on-site technical clarifications within 15 days of PO. Overall emphasis on OEM-quality, precise heat treatment, and alignment with the indented department approvals.

Technical Specifications & Requirements

  • Product categories: gear and pinion sets, spiral bevel gears, helical gears, complete output shaft assemblies for Lance differential gearboxes.
  • Standards & certifications: required heat treatment and UST per drawings; third-party inspection before dispatch; materials to be SKF/ FAG/ NTN/ TIMKEN/ NSK bearings only; MOC to match drawings; guarantee and material test certificates.
  • Inspection: third-party at supplier premises; LLoyds/A.H.Knight/ Griffith/ SGS/TUV inspections cost borne by supplier; site visit within 15 days of PO for clarifications; delivery within 120 days after PO; drawings and QAP approvals due within 40 days of PO.
  • Delivery & quality: assembled condition delivery; verify bearings with SMS-II/RSP clearance; ensure MOC per specifications.
  • Other: option clause allows up to 25% quantity variation; GST as applicable; single-source order on L-1 basis.

Terms, Conditions & Eligibility

  • EMD/GST: Bidder to verify GST applicability; reimbursement as per actuals; no explicit EMD amount stated.
  • Delivery timeline: material supply within 120 days of PO; delivery period extensions governed by 25% quantity option with minimum 30 days.
  • Documentation: guarantee certificate, material test certificate, bearing procurement evidence; QAP and drawings to be approved within 40 days; third-party inspection certificates required.
  • Acceptance: only OEM bearings; inspection by third-party agencies named; on-site technical discussions within 15 days of PO; single-source order on overall L-1 basis.

Key Specifications

  • Gear and pinion sets, spiral bevel gears, output shafts for Lance differential gearboxes

  • Motor/assembly: complete assembled condition with matching MOC as per drawings

  • Bearings: SKF/FAG/NTN/TIMKEN/NSK only; bearing procurement evidence

  • Heat treatment and UST certificates to be furnished with supply

  • QAP and drawings required for approval within 40 days of PO; delivery within 120 days

Terms & Conditions

  • Delivery period: 120 days from PO; option to extend with 25% quantity variation

  • Mandatory third-party inspection at supplier site prior to dispatch

  • Single-source L-1 award; GST as applicable; bearings must be from approved manufacturers

Important Clauses

Payment Terms

GST as per actuals; no fixed GST percentage; reimbursement limited to applicable rates

Delivery Schedule

120 days from PO; option to extend based on increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties may be inferred from standard LOA terms and delivery delays

Bidder Eligibility

  • Experience in supplying assembled gear and shaft assemblies for differential gearboxes

  • Proven capability to meet heat treatment and UST requirements as per drawings

  • Authorized OEM bearing supplier with third-party inspection arrangements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar gearbox assemblies

4

Financial statements (last 3 years)

5

EMD/Security deposit (as applicable per tender)

6

Technical bid documents and BOM

7

OEM authorization or bearing manufacturer certificates

8

Third-party inspection certificates or arrangements

Frequently Asked Questions

How to participate in Sundergarh gear tender for Lance gearbox assemblies

Bidders must submit GST certificate, PAN, experience certificates, financial statements, EMD documents, and technical bid with OEM authorizations. Ensure third-party inspection arrangements and QAP/drawings approval within 40 days of PO; delivery within 120 days. Adhere to L-1 single-source award and 25% quantity option terms.

What documents are required for gear and pinion tender in Odisha

Required documents include GST registration, PAN, experience certificates for similar assemblies, financial statements, EMD, technical bid, OEM authorization, third-party inspection certificates, and bearing procurement evidence; ensure QAP and drawings approved within 40 days of PO and delivery within 120 days.

Which bearings are allowed for Lance differential gearbox assembly

Only bearings from SKF/ FAG/ NTN/ TIMKEN/ NSK are permitted; evidence of procurement must be provided. Equivalent bearings require clearance from SMS-II/RSP before use.

What are the delivery timeframes and quantity variation rules

Delivery must occur within 120 days of PO; the purchaser may increase quantity by up to 25% during contract and during currency with corresponding time extension calculated as (increased/original quantity) × original delivery period, minimum 30 days.

What are the third-party inspection requirements for this tender

Inspection must be carried out by accredited agencies (Lloyds, A.H. Knight, Griffith, SGS, TUV) at supplier premises before dispatch; supplier bears inspection costs; A site visit for clarifications within 15 days of PO.

What standards and certifications are mandatory for materials

Materials must meet DRAWING PD/R-227424 MOC; heat treatment and UST as specified; guarantee and material test certificates to be supplied; QAP and drawings require approval within 40 days of PO.

How to ensure compliance with the option clause for quantity changes

Understand the option clause allowing up to 25% quantity change at purchase; ensure extended delivery time is (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days; confirm terms with indenting department before PO.

What is the scope of the Lance differential gear box components

Scope includes complete output shafts, differential gears, pinion shafts, helical gears for Conv 1&2 Lance gearbox; driven by drawings PD/R-227424; assembly in accordance with MOC and exact specifications.