GEM

Indian Institute Of Technology Indore Desktop Computer Procurement 2025 IPv6 Ready with OEM Authorization

Posted

29 Oct 2025, 05:45 pm

Deadline

20 Nov 2025, 03:00 pm

EMD

₹7,500

Location

INDORE , MADHYA PRADESH

Progress

Issue29 Oct 2025, 05:45 pm
AwardPending
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Quantity

21

Category

Workstation__

Bid Type

Two Packet Bid

Tender Overview

The Indian Institute Of Technology Indore (Department Of Higher Education) in Indore, Madhya Pradesh invites bids for desktop computer and workstation procurement. The contract scope includes desktop PCs/workstations across multiple items with an estimated value not disclosed and an EMD of ₹7,500. Bidders must demonstrate 3 years of regular supply to central/state governments, possess IPv6 readiness from day one, and provide OEM authorization if bidding through distributors. The buyer reserves the right to increase/decrease quantities by up to 25% during or after the award, with delivery timing calculated relative to the original delivery period and a guaranteed minimum of 30 days. A data sheet must accompany the bid to verify technical parameters. This procurement targets government-level IT equipment readiness and long-term post-sale support considerations.

Technical Specifications & Requirements

  • Product category: Desktop computers, workstations, and related IT hardware
  • IPv6 readiness: Required from day one
  • OEM authorization: Authorized distributor/ service provider with OEM certificate
  • Data sheet: Mandatory to upload; alignment with offered product specifications is verified
  • Experience: Minimum 3 years of supply to Central/State Govt/PSU entities; contracts to be submitted as evidence
  • Warranty/Support: Not explicitly stated; ensure post-sale support readiness and warranty terms align with OEM standards
  • Delivery term: Delivery quantity time calculated per option clause with minimum 30 days; extension rules apply
  • GST: Bidder to determine applicable GST; reimbursement capped at actual rates or quoted GST, whichever lower
  • Other: Not to bid on obsolete products; residual market life of at least 5 years mandated

Terms, Conditions & Eligibility

  • EMD: ₹7,500 must be submitted
  • Delivery flexibility: Option to adjust quantity up to 25% during/after award
  • Financial standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking
  • Performance documentation: Copy of relevant central/state govt/PSU contracts for the prior 3 years
  • Data sheet alignment: Ensure no mismatch between bid data sheet and product specifications
  • APPLICABLE GST: Verify GST and ensure compliance; GST follow actuals or quoted rate, whichever lower
  • Manufacturer Authorization: OEM authorization form/certificate required for distributors and service providers
  • Obsolescence: Avoid bidding for products with end-of-life within the next 5 years

Key Specifications

  • Product category: Desktop computers and workstations

  • EMD amount: ₹7,500

  • Delivery clause: 25% quantity variation permitted; minimum 30 days delivery Time

  • Experience: 3 years in supplying similar IT hardware to govt/PSU

  • IT readiness: IPv6 ready from day one

  • OEM authorization required for distributors

Terms & Conditions

  • EMD of ₹7,500 required with bid submission

  • Quantity can be adjusted by ±25% at award and during contract

  • Three-year govt/PSU supply experience required with contract copies

Important Clauses

Payment Terms

GST as applicable; reimbursement as actuals or lower quoted rate; no explicit advance terms provided

Delivery Schedule

Delivery period calculated from last date of original delivery order; minimum 30 days; option-based extension rules apply

Penalties/Liquidated Damages

Not specified in data; bidders should assume standard govt LD terms and OEM warranty obligations

Bidder Eligibility

  • Regularly manufactured and supplied similar IT hardware to govt/PSU for 3 years

  • Not under liquidation or bankruptcy; provide undertaking

  • IPv6-ready hardware from day one and OEM authorization if bidding via distributor

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Desktop Computer Type-A 5 set swapnils@iiti 42
2 Desktop Computer Type-B 2 set swapnils@iiti 42
3 Desktop Computer_ Type-C 1 set swapnils@iiti 42
4 Desktop__ Computer Type-D 5 set swapnils@iiti 42
5 Workstation Type-I 1 set swapnils@iiti 42
6 WorkStation_ Type-II 1 set swapnils@iiti 42
7 Work_station Type-III 1 set swapnils@iiti 42
8 Workstation__ Type-IV 2 set swapnils@iiti 42
9 Computer Monitor 2 set swapnils@iiti 42
10 Network Attached Storage with 128 TB capacity 1 set swapnils@iiti 42

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates from central/state govt or PSU suppliers (3 years).

4

Financial statements indicating financial stability.

5

EMD payment proof of ₹7,500.

6

Technical bid documents including OEM authorization if bidding through an authorized distributor.

7

Data Sheet of offered desktops/workstations.

8

Manufacturer Authorization/Dealership certificate with contact details.

Frequently Asked Questions

How to bid for IIT Indore desktop procurement 2025 in Indore?

Submit bid with EMD ₹7,500, upload product data sheets, provide OEM authorization if bidding via distributor, and attach 3 years govt/PSU supply contracts. Ensure IPv6 readiness and non-obsolescence of offered models; include GST compliance details and complete financial statements.

What documents are required for IIT Indore desktop tender submission 2025?

Prepare GST certificate, PAN card, experience certificates showing 3 years govt/PSU supply, financial statements, EMD receipt, data sheets, OEM authorization, and bid documents confirming IPv6 readiness and non-obsolescence of products.

What are the technical requirements for the IIT Indore desktops bid?

Desktops/workstations must be IPv6-ready from day one; provide data sheets matching specifications; ensure OEM authorization for distributors; avoid end-of-life products within 5 years; include 3-year govt/PSU supply history as evidence.

What is the EMD for the IIT Indore desktop tender 2025 in MP?

The EMD amount is ₹7,500; submit proof of payment with bid and ensure adherence to bid submission guidelines and validity as per tender terms.

When is the delivery timeline for IIT Indore desktop procurement?

Delivery period begins after the last date of the original delivery order; the option clause allows up to 25% quantity variation with a minimum delivery time of 30 days.

What warranty or post-sale support is required for IIT Indore desktops?

The tender requires OEM authorization and standard manufacturer warranty terms; confirm warranty duration and service levels with the OEM and include AMC terms if applicable.

What standards or certifications must be included in the IIT Indore bid?

IPv6 readiness is mandatory; ensure OEM authorization; provide data sheets and 3-year govt/PSU supply evidence; GST compliance and non-obsolescence proof are also required.

How can bidders prove 3 years govt/PSU supply experience for Indore bid?

Submit copies of relevant contracts, performance certificates, and order details for each year; if bunch bids, ensure the primary product meets the 3-year criterion with supporting documents.

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