GEM

Director, Printing, Stationery & Publication Odisha Govt Press Cuttack Coated Paper and Board IS 4658 (Q3) Tender 2025

Posted

28 Oct 2025, 11:53 am

Deadline

10 Nov 2025, 11:00 am

EMD

₹1,75,500

Location

CUTTACK , ODISHA

Progress

Issue28 Oct 2025, 11:53 am
AwardPending
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Quantity

24000

Category

Coated Paper and Board (Art and Chromo) (V3) Conforming to IS 4658

Bid Type

Two Packet Bid

Categories 4

ART COATED PAPERS PAPER RAW MATERIALS PRINTING AND WRITING PAPER

Tender Overview

The opportunity is issued by the Director, Printing, Stationery and Publication, Odisha Government Press, Cuttack, for the procurement of coated paper and coated board conforming to IS 4658 (Q3). The scope centers on providing materials with specified GSM, sizes, finishes, and coatings for art and chromo applications. The estimated value is not disclosed; the EMD is ₹1,75,500. The contract contemplates supply-only delivery to the Odisha Government Press, with scope limits defined by the buyer as per option clauses. Unique factors include potential quantity adjustments up to 25% and reliance on OEM turnover criteria. This tender targets suppliers capable of producing ISI/IS 4658-compliant coated media for high-volume printing.

Technical Specifications & Requirements

  • Product category: Coated Paper and Coated Board (Art and Chromo) conforming to IS 4658 (Q3)
  • Key spec areas: Type of coated paper/board, finish, coating, GSM, size; all listed as essential in the standards section
  • Requirements imply precise dimensioning and coating processes; emphasis on Art & Chromo applications with consistent GSM and surface finish
  • Inspection: Nominated Inspection A is indicated, suggesting pre-shipment verification
  • EMD: ₹1,75,500; scope calls for supply-only, with OEM turnover compliance; importers must show Indian after-sales support capability
  • Additional terms include supplier turnover proof and OEM/bidder qualification criteria per T&Cs

Terms & Eligibility

  • Option Clause: quantity may vary by up to ±25% during contract and extended delivery periods
  • Turnover: bidder and OEM must show average annual turnover for last 3 financial years; include audited statements or CA certificate
  • OEM/Imported: if imported, OEM or authorized seller must have Indian registered office for after-sales service
  • Delivery: delivery schedule aligns with original/extended periods as per option clause; delivery timeframes commence after order/last delivery date
  • Scope: bid price must cover all costs for supply; payment terms not detailed in excerpt; compliance with IS 4658 (Q3) and related standards is mandatory

Key Specifications

  • Product category: Coated Paper and Coated Board (Art and Chromo)

  • IS standard: IS 4658 (Q3) conformity

  • Coating and finish requirements: specified as part of coated paper/board categories

  • GSM: exact GSM values to be supplied per BOQ/technical schedule

  • Size: exact dimensions required for coated paper and board

  • Type/Finish: specified type of paper/board and finish for Art and Chromo

  • Delivery: supply-only contract; schedule tied to option clause with up to 25% quantity variation

  • Inspection: Nominated Inspection A

Terms & Conditions

  • EMD amount ₹1,75,500; payment terms not fully detailed in excerpt

  • Quantity may vary up to 25% during contract and extended periods

  • OEM/importer must have registered Indian office for service and support

Important Clauses

Payment Terms

Bid price to include all cost components; exact payment terms not specified in excerpt; ensure compliance with EMD and turnover prerequisites

Delivery Schedule

Delivery period may be adjusted by option clause; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in provided data; ensure bidder reviews for LD/penalties in full T&C package

Bidder Eligibility

  • Average annual turnover in last 3 years as per bid document

  • OEM turnover criteria met by whoever is primary product bid value

  • Registered Indian office for OEM/imported products to provide after-sales service

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Type of Coated Paper and Coated Board Coated Art Paper
STANDARDS Type of Finish Gloss Finish
STANDARDS Coating on Paper and Board (Art And Chromo) Both Side
STANDARDS GSM of the Paper and Board (Art And Chromo) 200 gsm
STANDARDS Size of the Coated Paper and Board RA1 (610 X 860)

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 financial years or CA certificate showing turnover

4

OEM authorization or manufacturer証 if bidding on behalf of manufacturer

5

Proof of Indian registered office for OEM/imported products (after-sales support)

6

Experience certificates for similar supply of coated paper/board

7

Bid security/EMD payment receipt of ₹1,75,500

8

Technical compliance certificates or IS 4658 (Q3) conformity documents

9

Any additional bid documents listed in T&C package

Frequently Asked Questions

How to bid for the Odisha coated paper tender in Cuttack 2025

Bidders must meet turnover criteria for the last 3 financial years, provide audited balances or CA certificates, and submit GST/PAN. Include OEM authorization if bidding on behalf of manufacturer and furnish EMD ₹1,75,500 along with technical compliance documents for IS 4658 (Q3) conformity. Follow T&C for delivery and inspection.

What documents are required for the IS 4658 (Q3) paper tender in Odisha

Submit GST, PAN, three-year turnover proof (audited or CA certificate), OEM authorization, proof of Indian after-service support, experience certificates for coated paper/board, EMD receipt, and IS 4658 conformity certificates. Include technical bid and any additional documents specified in T&C.

What are the key technical specifications for IS 4658 compliant paper

Specifications cover type of coated paper/board, finish, coating, GSM, and size. Ensure IS 4658 (Q3) conformance, with exact GSM and dimensions per BOQ, and verify Art and Chromo coating suitability during inspection by Nominated Inspection A.

When is the EMD required for the Odisha press tender

EMD amount is ₹1,75,500. Submit payment receipt along with bid. Ensure EMD validity through bid submission and provide bank details if required by the procurement portal for online payment.

What are the delivery terms for quantity adjustments in this tender

The purchaser may modify quantity by ±25% at contract placement and during currency. Delivery time extensions are calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is required for OEM/imported product bidders in Odisha

Importers must have a registered Indian office to provide after-sales service. Submit OEM authorization and proof of service capability; ensure the primary product category meets IS 4658 (Q3) and that turnover criteria are satisfied for OEM.

What standards and certifications must accompany the bid for paper and board

Bids must include IS 4658 (Q3) conformity documents, any ISI/BIS marks if applicable, and validated ISO/quality certifications for coating and finish processes as specified in the T&C package.

How does the nominated inspection affect bid compliance in Odisha

Nominated Inspection A indicates pre-shipment verification. Prepare sample submissions and ensure coating, GSM, size, and finish meet IS 4658 (Q3) standards; provide testing results and quality control records to pass inspection.