GEM

Local Administration Department Puducherry Computer & UPS Tender 2025 with ISO 9001 Standard, 25% Quantity Flexibility

Posted

27 Oct 2025, 03:56 pm

Deadline

08 Nov 2025, 04:00 pm

EMD

₹21,500

Location

PONDICHERRY , PUDUCHERRY

Progress

Issue27 Oct 2025, 03:56 pm
AwardPending
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Quantity

24

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 3

LAPTOP UPS MACHINE

Tender Overview

The Local Administration Department Puducherry seeks procurement of multiple IT hardware categories, including Entry and Mid Level Desktop Computers, Multifunction Machine (MFM) devices, All-in-One PCs, Laptops and Line Interactive UPS with AVR. The bid includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. Estimated value is not disclosed; however the EMD is ₹21,500. An option clause allows up to 25% quantity variation at contract rates, with delivery extensions calculated accordingly. An OEM-authorized service presence in the consignee state is required. This tender necessitates ISO 9001 adherence and Malicious Code certification.

Key Specifications

    • EMD: ₹21,500 as Bid Security
    • Standards: ISO 9001 certified bidder; Malicious Code Certificate
    • Product scope: Desktops, Laptops, All-in-One PCs, MFM devices, Line Interactive UPS with AVR
    • Warranty: On-Site OEM warranty for devices; UPS battery warranty terms
    • Service: Supply, Installation, Testing, Commissioning, Operator Training
    • OEM authorization: Required if bidder is an authorized distributor
    • Data Sheet: Must match product specifications in bid submission

Terms & Conditions

  • EMD amount is ₹21,500; submission method per terms

  • Option clause permits up to 25% quantity variation at contract rates

  • Office of service provider must be located in Puducherry state

Important Clauses

Payment Terms

Not explicitly stated; bidders must align with government terms and include scope for payment after delivery/ commissioning per PO

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended time proportionally; minimum 30 days rule when increasing quantity

Penalties/Liquidated Damages

No explicit LD details provided; follow standard government contract LD policies per delivery failures

Bidder Eligibility

  • ISO 9001 certified bidder or OEM with valid certificate

  • Bidder must have an authorized OEM authorization if acting through a distributor

  • Service office located in Puducherry state

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 1, 2 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for WiFi 1 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
CABINET Bays for Optical Drive 1
PORTS Number of USB Ports Type C 1, 2 Or higher
PORTS Number of VGA Ports 0, 1 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Vertical Alignment (VA)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
Monitor Monitor Port HDMI, VGA
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for IT hardware tender in Puducherry 2025 with ISO 9001?

Bidders must submit EMD of ₹21,500, data sheets aligned to bid specs, ISO 9001 certification, OEM authorization, and Malicious Code certificate. Include installation, testing, commissioning, and operator training into the bid price. Ensure service presence in Puducherry and provide OEM documentation.

What documents are required for IT hardware tender in Puducherry?

Required documents include GST registration, PAN, financial statements, experience certificates, EMD proof of ₹21,500, OEM authorization, data sheet, Malicious Code certificate, and security/compliance certificates. Ensure the data sheet matches offered product specifications exactly.

What are the technical specifications for computers and UPS in this tender?

Product scope covers Entry/Mid Level Desktops, Laptops, All-in-One PCs, MFMs, and Line Interactive UPS with AVR. Bidders should provide OS pre-loaded by OEM, RAM capacity, SSD/HDD details, USB-C ports, VGA ports, monitor availability, display size, and warranty terms as per OEM standards.

When is the delivery period and quantity variation allowed for this tender?

Delivery period starts after the original delivery order; option clause allows up to 25% quantity variation at contracted rates with proportional delivery time; minimum additional time is 30 days when increased quantity applies. Ensure schedule aligns with PO dates.

What is the EMD amount and how must it be submitted for Puducherry IT bids?

The EMD is ₹21,500. Submit via the prescribed government mechanism (online or instrument as per terms). Include EMD along with data sheet and OEM authorization; ensure compatibility with the product lines: desktops, laptops, MFMs, and UPS.

What compliance certifications are mandatory for bidders in this procurement?

Mandatory certifications include ISO 9001 for the bidder or OEM, OEM authorization proof, and a Malicious Code Certificate confirming no embedded malware. Documentation must be verifiable against the data sheet and product specifications.

What does the scope of supply include for this Puducherry tender?

Scope includes Supply, Installation, Testing, Commissioning, and Training of operators, plus any statutory clearances if required. The bid should cover all cost components; installation and training must be completed by qualified personnel under OEM guidance.

What is required for service presence in Puducherry for this tender?

Bid submission must demonstrate an office or authorized service facility within Puducherry state. This ensures local support, timely installation, and warranty services, with OEM authorization backing the local service capability.

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