GEM

Ai Airport Services Limited Thermal Ribbon Tender India 2025 - Q3 Category, ISI/ISO Standards & After-Sales Support

Bid Publish Date

24-Nov-2025, 1:40 pm

Bid End Date

04-Dec-2025, 2:00 pm

Location

MUMBAI , MAHARASHTRA

Progress

Issue24-Nov-2025, 1:40 pm
AwardPending
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Quantity

44

Category

Thermal Ribbon

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorization for imported items and Indian service office for after-sales support
  • • Technical certifications: Mandatory certificates and compliance documentation required at bid submission
  • • Special clauses: 25% quantity variation right with proportional delivery adjustments
  • • Warranty: 1-year warranty from final acceptance or post-installation testing
  • • Penalties/Service: Must establish regional service centers and prompt after-sales support
  • • Delivery: Delivery period tied to original order with options extending for extended quantity
  • • Eligibility: Indian service network requirement and OEM certification submission
  • • Documentation readiness: All ATC-specified documents to be uploaded with bid submission

Categories 1

AUDIOMETER RIBBONS

Tender Overview

Ai Airport Services Limited invites bids for the procurement of Thermal Ribbon under the Q3 category. The scope is limited to the supply of goods with the option to adjust quantity by up to 25% during and after contract award. Bidders must provide OEM warranties and establish service networks within India for installation, commissioning, and after-sales support. The contract emphasizes strict conformity with documentary certificates and an OEM authorization requirement for imported items. The project includes a one-year warranty from final acceptance or after installation, with compliance to delivery timelines and post-delivery service capabilities. Bid evaluation will consider delivery capability, warranty terms, and post-sale support infrastructure. The procurement prioritizes suppliers with regional service centers and a proven track record in rapid response and maintenance.

Technical Specifications & Requirements

  • Product: Thermal Ribbon
  • Category: Q3
  • Scope: Supply of goods only; price to include all costs
  • Warranty: 1 year from final acceptance or after commissioning (whichever is applicable)
  • OEM/Authorized Seller: For imported items, proof of Indian registered office for after-sales service
  • Certificates: Mandatory certificates uploaded with bid; non-submission risks rejection
  • Service Network: Must have established installation, commissioning, training, troubleshooting and maintenance capabilities in India; service centers near consignee destinations must be disclosed
  • Delivery: Delivery period linked to original delivery order; option clause allows up to 25% quantity variation with corresponding delivery time adjustments

Terms, Conditions & Eligibility

  • EMD/Certification: Bid must include required certificates and OEM documentation; non-submission may lead to rejection
  • Warranty: 1 year warranty; post-sale service capability required
  • Option Clause: Up to 25% quantity increase/decrease at contracted rates; delivery extension rules apply
  • Service Network: Must have India-based service group with centers close to consignee locations
  • Imported Goods: Must have OEM/authorized seller with registered Indian office for after-sales support
  • Documentation: Upload all certificates and required bid documents per ATC; ensure compliance with terms and corrigenda

Key Specifications

  • Product/service: Thermal Ribbon

  • Category: Q3

  • Scope: Supply of Goods only

  • EMD/Estimated value: Not specified in data

  • Experience: Prior supply of thermal ribbons or related consumables

  • Quality/standards: OEM certificates; IS/ISO-related certifications as applicable

  • Delivery: As per original order; extension rules apply with 30-day minimum often implied by option clause

  • Warranty: 1 year from final acceptance or post-installation testing

Terms & Conditions

  • 25% quantity variation right with contracted rate

  • 1 year warranty and post-sales service requirement

  • Mandatory OEM authorization for imported items and Indian service network

Important Clauses

Payment Terms

Not specified in data; ensure to review ATC for payment milestones and documentation

Delivery Schedule

Delivery period linked to last delivery order date; time extensions apply proportionally to additional quantity

Penalties/Liquidated Damages

Not explicitly stated; refer to ATC for LD provisions and performance penalties

Bidder Eligibility

  • Experience in supplying thermal ribbons or similar consumables

  • Demonstrated India-based installation and after-sales service capability

  • OEM authorization for imported items; Indian service office proof

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant supply of thermal ribbons or similar items

4

Financial statements demonstrating sufficient turnover (as applicable per ATC)

5

EMD/Security deposit documentation

6

Technical bid documents and compliance certificates

7

OEM authorization or registered office proof for imported items

8

Details of service centers and installation/maintenance capabilities in India

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Ai Airport thermal ribbon tender in India 2025?

Bidders must submit OEM authorization for imported items, upload mandatory certificates, provide India-based service capability, and include 1-year warranty details. Ensure documents like GST, PAN, and financial statements accompany the bid; comply with the 25% quantity variation clause and delivery extensions.

What documents are required for the Ai Airport ribbon tender in India?

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD, OEM authorization for imported goods, technical bid with compliance certificates, and service center details in India for post-sales support.

What are the warranty and post-sales service requirements for this tender?

A 1 year warranty applies from final acceptance or after commissioning. The supplier must maintain an India-based service network with installation, training, troubleshooting, and maintenance capabilities, and provide service center locations near consignee destinations.

What is the delivery variation clause for this procurement?

The purchaser may increase or decrease quantity by up to 25% of bid quantity, with corresponding adjustments to delivery time. The extension period formula is (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the import item requirements for this ribbon tender in India?

Imported items require an OEM or authorized seller with a registered office in India to provide after-sales service. Submit the certification proving the authorized representative and Indian service support for maintenance and warranty fulfillment.

What standards or certificates are mandatory for bid submission?

Mandatory certificates must be uploaded per bid document, ATC, and corrigendum. The submission should include OEM authorization, service capability proof, and any applicable IS/ISO certifications or vendor compliance certificates specified in the ATC.

How will post-award service centers affect eligibility for this ribbon tender?

Offerors must demonstrate presence of service centers near consignee destinations. Failure to provide verifiable Indian installation and maintenance capability may lead to rejection; include detailed center addresses and response times in the bid.

What is the evaluation emphasis for the Ai Airport ribbon tender 2025?

Evaluation prioritizes warranty terms, post-sales service robustness, compliance with OEM requirements, delivery capability, and the ability to absorb quantity variations. Ensure all mandatory documents and service networks are clearly demonstrated in the bid.