GEM

Education Department Bihar Laptop, All-in-One PC, Projector & Multifunction Machine Tender 2025

Bid Publish Date

28-Nov-2025, 3:14 pm

Bid End Date

11-Dec-2025, 4:00 pm

Location

KISHANGANJ , BIHAR

Progress

Issue28-Nov-2025, 3:14 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • Specific quantity flexibility: 25% up or down at contract award and during currency
  • • Item categories: Entry/mid level laptops, All-in-One PCs, multimedia projectors, multifunction machines
  • • Delivery timing rules tied to original and extended delivery periods with a minimum 30 days for added time
  • • Must align with Buyer Added Terms and Conditions including option clause execution
  • • No explicit EMD amount disclosed; bidders should prepare as per standard norms
  • • OEM authorizations and technical compliance documentation typically required

Categories 5

LAPTOP AUDIO VISUAL INSTRUMENT MACHINE PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

Education Department Bihar invites bids for procurement of multiple IT categories: Entry and Mid Level Laptop - Notebook (Q2), All in One PC (V2) (Q2), Multimedia Projector (MMP) (Q2), and Multifunction Machine MFM (V2) (Q2). The scope covers standard computing devices and presentation equipment for educational use within Bihar. Bidders should anticipate a flexible quantity framework with a 25% up/down adjustment at contract award and during execution, at contracted rates. The procurement aims to standardize classroom technology across districts, with a focus on affordable, reliable devices and accessories. Unique terms include the option to modify quantities post-award, and delivery timelines linked to original and extended orders. This tender highlights the department’s emphasis on dependable education tech modernization while accommodating future scale-up needs.

Technical Specifications & Requirements

  • Product categories: Laptop - Notebook (Q2), All-in-One PC (V2) (Q2), Multimedia Projector (MMP) (Q2), Multifunction Machine MFM (V2) (Q2)
  • Specifications alignment: Processor, Operating System (Factory Pre-Loaded), RAM (GB), Display Size (cm), Storage (GB), Print Technology/Type, Print Speed (ISO/IEC 24734) for mono/color A4/A3, Auto Duplexing, Document Feeder, Main Paper Tray, Connectivity
  • No BOQ items listed; category-driven requirements with per-item capabilities and compatibility considerations
  • Delivery and after-sales expectations are tied to the option clause, ensuring scalable deployment across educational facilities
  • Emphasis on standard-compliant devices with documented performance and warranty expectations

Terms, Conditions & Eligibility

  • Quantity variation: up to 25% of bid quantity at contract placement and during currency
  • Delivery period calculations: based on last date of original/extended orders with minimum 30 days for additional time
  • Bid compliance: bidders must adhere to option clause and provide delivery/readiness for scaled orders
  • Documentation requirements: standard bid submission elements plus OEM authorizations and technical compliance where applicable
  • No explicit EMD amount provided in the data; bidders should prepare typical EMD as per governing tender norms
  • All other terms aligned with Buyer Added Terms and Conditions in the tender packet

Key Specifications

  • Product/service names: Entry and Mid Level Laptop - Notebook (Q2), All-in-One PC (V2) (Q2), Multimedia Projector (MMP) (Q2), Multifunction Machine MFM (V2) (Q2)

  • Quantities/values: not disclosed; scope implied by multiple device categories

  • EMD/estimated value: not specified in data; bidders should prepare per standard practices

  • Experience/eligibility: typical requirement for educational technology procurement

  • Quality/standards: no explicit standard numbers provided; expect IS/IEC compliance where applicable

Terms & Conditions

  • Quantity variation up to 25% at contract and during currency

  • Delivery timelines linked to original and extended orders with minimum 30 days added time

  • Mandatory OEM authorizations and technical compliance documentation

Important Clauses

Payment Terms

Not explicitly stated in data; bidders should anticipate standard government terms per Education Department Bihar guidelines

Delivery Schedule

Delivery periods calculated from last date of original delivery order; extended periods consider option clause

Penalties/Liquidated Damages

Not specified in provided data; bidders should review ATC/AT document attached by purchaser

Bidder Eligibility

  • Experience in supplying educational hardware and project equipment

  • Financial stability demonstrated by recent financial statements

  • Compliance with OEM authorizations for used or branded devices

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar procurements

4

Financial statements (annual reports or audited statements)

5

EMD/Security deposit documents (as per tender norms)

6

Technical bid documents showing compliance with specifications

7

OEM authorization letters (where applicable)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Education Department Bihar laptop and projector tender 2025

Bidders should prepare GST, PAN, experience certificates, financial statements, EMD, and technical bid documents. Ensure OEM authorizations and device specifications meet the listed categories: laptop, all-in-one, projector, and multifunction machines, with option to adjust quantities by up to 25%.

What documents are required for Bihar Education procurement bid 2025

Submit GST certificate, PAN, experience certificates for similar procurements, financial statements, EMD documents, technical compliance certificates, and OEM authorizations where applicable. Include device specifications for laptops, AIO PCs, projectors, and MFM devices.

What are the technical specifications for Bihar education devices tender 2025

Specs cover Processor category for laptops, factory pre-loaded OS, RAM, display size, storage, print technology for peripherals, ISO/IEC 24734 print speeds, auto duplexing, document feeder, main paper tray, and connectivity for all devices listed.

When is the delivery deadline for Education Department Bihar procurement 2025

Delivery timing is governed by the original delivery order and the option-based extension formula, with additional time equal to (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, as per buyer terms.

What is the EMD requirement for Bihar education technology tender 2025

EMD amount is not specified in the provided data; bidders should prepare per standard Government procurement norms and the attached ATC document, ensuring compliance with all security deposit requirements.

What are the eligibility criteria for Bihar Education procurement bid 2025

Eligibility includes demonstrated experience in supplying educational hardware, financial stability via recent statements, GST/PAN validity, and OEM authorizations for branded devices as applicable to laptops, AIO PCs, projectors, and multifunction machines.

How to prepare OEM authorizations for Education Department Bihar tender 2025

Obtain manufacturer authorization letters confirming you are the authorized reseller or service partner for the specified device categories (laptops, AIO PCs, projectors, MFM). Include model-specific authorization and warranty support commitments in the technical bid.

What standards or certifications are required for Bihar education devices

The tender data references standard compliance but does not list explicit numbers. Vendors should expect IS/IEC or equivalent device standards, with factory pre-loaded OS and required warranty terms, verified through OEM certifications in the Tek section of the bid.

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