GEM

Indian Air Force Catering Service Tender Gwalior Madhya Pradesh 2025 - FSSAI Licensed Live Counter Food Service

Posted

23 Oct 2025, 06:24 pm

Deadline

03 Nov 2025, 07:00 pm

EMD

₹28,500

Value

₹9,50,000

Location

GWALIOR , MADHYA PRADESH

Progress

Issue23 Oct 2025, 06:24 pm
AwardPending
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Quantity

1000

Bid Type

Two Packet Bid

Categories 1

CATERING SERVICE

Tender Overview

The Indian Air Force invites bids for a high-profile catering service in Gwalior, Madhya Pradesh, to serve dinner with non-veg options and a special buffet. Estimated contract value is ₹9,50,000 with an EMD of ₹28,500. Local vendors in Gwalior must provide an FSSAI license, demonstrate experience handling international dignitaries, and have prior armed forces engagement. The scope includes eight parallel live counters, 80+ servers, and a thematic Indo-Pacific decor alignment for formal events. A site survey by a local representative is required, with photographs and layout assessment uploaded during bidding. Bidders must accept potential quantity/duration adjustments of up to ±25% at contract issue or issuance.

  • Location: Gwalior, Madhya Pradesh
  • Organization: Indian Air Force
  • Category: Catering service (Event Based) – Dinner; Non-Veg; Special Buffet
  • Key differentiator: live counters with international hospitality standards and security considerations
  • Unique aspects: high-level dignitary service, post-event hygiene and anti-poisoning assurances

Technical Specifications & Requirements

Although no technical specs are published, the bidder must meet stringent SOW requirements:

  • FSSAI license submission with bid and prior experience handling international dignitaries
  • Demonstrated experience with armed forces and secure environments (e.g., AFS Gwalior)
  • Local presence in Gwalior with site survey, layout, disposal, and furniture planning uploaded
  • Eight parallel live counters with LED lighting; snacks/food served hot/cold; themes aligned to Indo-Pacific camaraderie
  • Minimum 80 English-speaking servers and at least 10 servers per counter; high standards of food safety hygiene
  • No-criminal proceedings/blacklist status; adherence to security and decor requirements
  • Compliance with quality, layout, and design as per user-approved final plan

Terms, Conditions & Eligibility

  • EMD: ₹28,500; submit as demand draft or online payment per tender guidance
  • Experience: prior handling of international dignitaries and armed forces events; relevant certificates and photographs
  • Delivery/Execution: site survey and layout validation prior to event; adherence to final approved design
  • Payment Terms: negotiated on contract with quality/pooled delivery milestones
  • Documents: GST, PAN, experience certificates, financial statements, OEM/authorship as required
  • Penalties: deduction for food safety lapses or security/chefing failures; robust hygiene standards mandated
  • Acceptance: upload ATC/scope of work/menu acceptance on letterhead to participate

Key Specifications

  • Eight parallel live counters with LED lighting

  • Minimum 80 servers with English language proficiency

  • Minimum 10 servers per counter

  • FSSAI license required with bid

  • Indo-Pacific themed décor aligned with event purpose

  • Live cooking and hot/cold serving as per requirement

  • No food poisoning complaints; post-event liability reduction for violations

  • Local vendor must be based in Gwalior with site survey submission

Terms & Conditions

  • EMD of ₹28,500 required with bid submission

  • ±25% quantity/duration adjustment allowed at contract issue

  • Local Gwalior vendor with FSSAI license and international dignitary experience

Important Clauses

Payment Terms

Payment terms to be negotiated; includes milestone-based payments with adherence to quality and hygiene standards

Delivery Schedule

Eight parallel live counters must be ready with full staff for the event; site survey to precede finalization

Penalties/Liquidated Damages

Deductions for food safety breaches; penalties for non-compliance with security and event decor standards

Bidder Eligibility

  • Vendor must be locally registered in Gwalior

  • Possess valid FSSAI license with bid submission

  • Proven experience in handling international dignitaries and armed forces events

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Required Documents

1

GST registration certificate

2

PAN card copy

3

Experience certificates showing handling of international dignitaries

4

Photographs from past similar events, especially with armed forces

5

FSSAI license copy

6

OEM authorizations or local representation proof

7

Financial statements (last 2 years) and bank solvency

8

Site survey report with layout, cooking, disposal, and furniture assessment

9

ATC acceptance and proposed menu on vendor letterhead

Frequently Asked Questions

How to bid for catering tender in Gwalior with IAF?

Bidders must submit GST, PAN, experience certificates, and FSSAI license along with a detailed menu and site survey. Ensure local Gwalior registration, provide 80+ English-speaking servers, eight live counters, and proof of past high-security events. Include EMD ₹28,500 and comply with ±25% quantity flexibility.

What documents are required for IAF catering tender in Madhya Pradesh?

Required documents include GST certificate, PAN card, two years of financial statements, FSSAI license, experience certificates for international dignitaries and armed forces events, OEM authorizations, site survey report, and ATC acceptance on company letterhead with proposed menu.

What are the technical specifications for live counters in this tender?

Bid must provide eight parallel live counters with LED lighting, hot/cold serving capability, and eight counter layouts designed for Indo-Pacific themed decor; at least 80 servers and 10 servers per counter must be English-speaking.

What is the EMD for the IAF catering tender in Gwalior 2025?

The EMD is ₹28,500. Submit via online payment or demand draft as per tender instructions; ensure submission with bid response to qualify for evaluation and avoid disqualification.

What are the eligibility criteria for vendors bidding this IAF event?

Eligibility requires local Gwalior base, FSSAI license, prior experience with international dignitaries and armed forces, a clean legal record, and ability to conduct site survey and deliver themed decor and live counters in a secure environment.

When can quantity/duration changes be made for this contract?

Contract terms allow up to ±25% increase or decrease in quantity or duration at the time of contract issue or issuance; bidders must accept revised terms without withdrawal.

What standards govern food safety and hygiene for this catering bid?

An emphasis on highest hygiene is required; vendors must ensure zero post-event food poisoning complaints, with deductions for violations; adherence to FSSAI regulations and stringent food safety practices is mandatory.

What decor and cultural considerations must be met for this event?

The vendor must provide Indo-Pacific themed décor aligned with foreign guests; awareness of cultural diversity and sensitivities is required, with documentation of decor plans and site survey evidence uploaded during bidding.