GEM

Home Department Kerala Laptop Tender 2025 Entry/Mid Level Notebook CPU RAM OS IS 2025

Posted

27 Oct 2025, 05:14 pm

Deadline

10 Nov 2025, 06:00 pm

EMD

₹62,080

Value

₹62,08,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue27 Oct 2025, 05:14 pm
Corrigendum01 Nov 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

97

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller of OEM must have registered Indian office for after-sales service
  • • Imported product condition requires certification of local service capability
  • • Estimated contract value ₹6,208,000 and EMD ₹62,080
  • • Product category: Entry and Mid Level Laptop - Notebook (Q2)
  • • Factory pre-loaded operating system requirement
  • • BOQ items show 0; implies framework or non-itemized scope
  • • No explicit delivery timeline provided in data; seek clarifications
  • • No explicit RAM, processor, display, or storage figures disclosed in snippet

Categories 1

LAPTOP

Tender Overview

The Kerala Home Department invites bids for an Entry and Mid Level Laptop - Notebook (Q2) under a government procurement process. The estimated contract value is ₹6,208,000 with an EMD of ₹62,080. Location specifics are not fully disclosed in the snippet, but the procuring department is the Kerala Home Department. Bidder eligibility hinges on device standardization, OEM authorization, and after-sales service obligations for imported products. This procurement focuses on standard educational or administrative laptops with a predictable lifecycle and vendor support, including factory pre-loaded operating systems. The tender emphasizes compliance with the OEM service footprint in India and genuine first-line support. A notable differentiator is the explicit requirement for OEM/imported products to have a registered Indian office for after-sales service, ensuring local support and warranty coverage.

Technical Specifications & Requirements

  • Product category: Entry and Mid Level Laptop - Notebook (Q2)
  • Key spec fields listed: Processor, Processor Number, Operating System (Factory Pre-Loaded), RAM Size (GB), Total DIMM Slots, Display Size (cm) Diagonal, Storage Capacity (GB)
  • No BOQ items; no itemized quantity disclosed
  • BOQ shows total items as 0, suggesting a framework tender or incomplete itemization
  • EMD: ₹62,080; Estimated value: ₹6,208,000
  • OEM/Imported product condition requires registered Indian office for after-sales support to be submitted
  • The tender targets suppliers capable of supplying standard laptops with pre-installed OS and adequate service support
  • The exact RAM, processor, display and storage specifications are not provided in the excerpt, but these fields are required for submission

Terms, Conditions & Eligibility

  • EMD: ₹62,080 (to be paid as per tender terms)
  • Estimated contract value: ₹6,208,000
  • OEM/imported products require a registered Indian office for after-sales service; documentation to prove this must be submitted
  • No explicit delivery timeline or payment terms detailed in the provided data; bidders should seek clarification
  • No explicit warranty terms shown; bidders may need to confirm warranty and support scope with the purchaser
  • No BOQ items; bidder must align with the general scope of entry/mid-level laptops and OS pre-load requirements
  • Submissions should include OEM authorizations and proof of service capability for India

Key Specifications

  • Product category: Entry and Mid Level Laptop - Notebook (Q2)

  • Operating System: Factory Pre-Loaded

  • RAM Size: Not disclosed in data

  • DIMM slots: Not disclosed

  • Display Size: Not disclosed

  • Storage Capacity: Not disclosed

  • EMD: ₹62,080

  • Estimated Value: ₹6,208,000

  • OEM/imported product condition with Indian service office requirement

Terms & Conditions

  • EMD of ₹62,080 must accompany bid

  • Estimated contract value ₹6,208,000; ensure funding readiness

  • Imported/OEM laptops require Indian registered office for after-sales service

  • Factory pre-loaded OS mandatory

  • No BOQ items listed; confirm itemized specs during bid submission

Important Clauses

Payment Terms

Not specified in excerpt; bidders should confirm payment schedule, milestones, and advance payment conditions with home department Kerala

Delivery Schedule

Delivery timeline not disclosed; bidders must seek exact delivery window and installation/commissioning terms

Penalties/Liquidated Damages

No LD details provided; bidders should verify LD, warranty, and AMC penalties during final bid stage

Bidder Eligibility

  • Experience in supplying government laptops or similar IT equipment

  • Ability to provide India-based after-sales service for imported OEM products

  • Compliance with factory pre-loaded OS requirements and enterprise-grade support

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional, Window 11 Home
Memory RAM Size (GB) 16.0, 32.0 Or higher
Memory Total Numbers of DIMM Slots Available 2
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar laptop supply projects

4

Financial statements (last 2-3 years)

5

EMD payment receipt or bank guarantee as per tender rules

6

Technical bid documents demonstrating product specs and compliance

7

OEM authorization / authorization letter from OEM

8

Proof of registered Indian office for after-sales service (for imported products)

Corrigendum Updates

1 Update
#1

Update

01 Nov 2025

Frequently Asked Questions

How to bid for the laptop tender in Kerala 2025 with OEM requirements?

To participate, secure OEM authorization, establish Indian service presence, and submit with GST, PAN, financials, experience certs, and EMD ₹62,080. Ensure factory pre-loaded OS and adhere to the Kerala Home Department’s laptop category, with an estimated value of ₹6.208 million.

What documents are required for the Kerala laptop procurement bid 2025?

Submit GST certificate, PAN, 2-3 years of financials, experience certificates for similar supply, EMD ₹62,080, OEM authorization, technical bid, and proof of Indian after-sales office for imported products, plus any department-specified compliance certificates.

What are the technical specs for the Kerala laptop tender 2025?

The tender lists: Entry and Mid Level Laptop - Notebook (Q2) with factory pre-loaded OS. Exact RAM (GB), DIMM slots, display diagonal, processor specs, and storage capacity are not disclosed in the excerpt; bidders should obtain final spec sheet during bid clarification.

What is the EMD amount for the Kerala government laptop bid 2025?

The EMD is ₹62,080. Prepare payment as per tender guidelines, typically via demand draft or online transfer, and ensure the EMD validity aligns with bid submission deadlines and any extended periods.

What are the delivery expectations for laptops in Kerala bid 2025?

Delivery schedule is not disclosed in the provided data. Bidders should seek explicit delivery timelines, installation, and acceptance criteria during the clarification phase before submitting the bid.

Which OS must be pre-loaded for laptops in this Kerala tender 2025?

Laptops must have a factory pre-loaded operating system. Verify whether the OS should be Windows 10/11 or another specified edition and confirm licensing terms in the final bid documentation.

What is the estimated contract value for the Kerala laptop procurement 2025?

The tender indicates an estimated value of ₹6,208,000. Align procurement planning, ensure budget readiness, and tailor the bid to meet the scale and warranty expectations implied by this value.

How to verify OEM/imported product service requirements for Kerala bid?

Ensure the OEM has a registered Indian office for after-sales service and provide the registration certificate. For imported products, include service capability proof, local phone/field support data, and warranty terms aligned with Kerala government standards.

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