GEM

East Central Railway Antiwear Hydraulic Oil (V3) IS 11656 Tender 2025 by ECR - OEM Authorized Suppliers

Bid Publish Date

23-Nov-2025, 10:57 am

Bid End Date

03-Dec-2025, 2:00 pm

EMD

₹95,739

Progress

Issue23-Nov-2025, 10:57 am
AwardPending
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Quantity

49350

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization required; only OEM or authorized dealers eligible
  • • Antiwear Hydraulic Oil (V3) per IS 11656 (Q2) specification
  • • Pre-dispatch inspection by RITES; post-receipt inspection at consignee site
  • • Material Test Certificate to accompany supply; BIS licence and type test certificates required
  • • Invoice to be raised in consignee name with consignee GSTIN
  • • EMD amount ₹95,739; termination rights for non-compliance or delivery default
  • • Bulk order clause indicated in ATC; GST applicability as per actuals

Categories 10

LUBRICATING OILS MACHINE OIL HYDRAULIC OIL HYDRO FLUID LUBRICANT LUBE OIL CONING OIL HYDRAULIC LUBRICANT PRODUCT MOBIL OIL

Tender Overview

East Central Railway invites bids for the supply of Antiwear Hydraulic Oil (V3) as per IS 11656 (Q2). The procurement quantity is not disclosed, but the bidder must meet EMD ₹95,739 and supply goods only. Inspection is conducted by RITES (pre-dispatch) and at the consignee site (post-receipt). Bidders must submit OEM authorization and ensure GSTIN of the consignee appears on the invoice. Mandatory materials include Material Test Certificate and product-specific certs such as BIS licence and type test certificates. The ATC emphasizes supplier compliance, vendor eligibility, and termination rights for non-performance. Tender is framed for the Indian Railways network under the IS 11656 standard.

Technical Specifications & Requirements

  • Product/service: Antiwear Hydraulic Oil (V3), IS 11656 (Q2)
  • Standard/Certification: IS 11656, BIS licence, type test certificate, OEM authorization required
  • Inspection: Pre-dispatch by RITES; Post receipt inspection at consignee site
  • Invoicing: Invoice to be raised in the consignee name with their GSTIN
  • Certificates: Material Test Certificate to accompany supply; eligible bidders must attach OEM authorization documentation
  • Eligibility: OEM or authorized dealers only; bulk order clause applies; supplier risk managed via contract termination grounds
  • Quality/Compliance: Lab results from bidder’s Material Test may determine acceptance; price adjustments subject to terms

Terms, Conditions & Eligibility

  • EMD: ₹95,739 (as per ATC)
  • Eligibility: Manufacturer or authorized dealer with valid OEM authorization; non-compliance may lead to rejection
  • Delivery/Place: Not specified; contract allows termination for delivery/default risk
  • Invoices & GST: GST payable per consignee rates; invoice must state consignee GSTIN
  • Documentation: Must include BIS licence, type test certificates, OEM authorizations, and relevant compliance proofs
  • Penalties/Termination: Buyer may terminate for non-compliance, delay, bankruptcy or misrepresentation
  • Warranty/Support: Not explicitly specified in terms; ensure conformity with IS 11656 and supplier obligations

Key Specifications

  • Antiwear Hydraulic Oil (V3) per IS 11656 (Q2) specification

  • Standard: IS 11656; Certification: BIS licence, Type Test Certificate

  • Inspection: Pre-dispatch by RITES; Post-receipt inspection at consignee

  • Invoicing: Consignee name with GSTIN; GST as applicable

  • Certificates: Material Test Certificate to accompany supply

  • Eligibility: OEM or authorized dealers only; bulk order clause

  • Quality/Acceptance: Lab results determine acceptance; no explicit quantity or delivery terms

Terms & Conditions

  • EMD amount fixed at ₹95,739; submission and format per ATC guidelines

  • Only OEM or authorized dealers eligible; mandatory OEM authorization

  • RITES to conduct pre-dispatch inspection; post-receipt at consignee site

Important Clauses

Payment Terms

GST payable as per consignee rates; invoice must reflect consignee GSTIN; no explicit advance terms mentioned

Delivery Schedule

Delivery timeline not specified; contract allows termination for non-delivery or delays

Penalties/Liquidated Damages

Non-performance or misrepresentation may lead to contract termination; liability implied but not quantified in ATC

Bidder Eligibility

  • Only OEM or authorized dealers with valid tender-specific authorization

  • Must provide BIS licence and type test certificates for IS 11656 (Q2) hydraulic oil

  • Must attach Material Test Certificate and OEM authorization with bid

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Required Documents

1

GST registration certificate of bidder

2

PAN card of bidder

3

OEM authorization certificate or authorised dealer certificate

4

BIS licence and type test certificates for Hydraulic Oil (V3) as per IS 11656

5

Material Test Certificate from bidder's testing lab

6

Invoice sample format showing consignee name and GSTIN

7

Financial statements orsolvency documents if requested in ATC

8

Any other product-specific compliance certificates or approvals

Frequently Asked Questions

How to bid for East Central Railway antiwear hydraulic oil tender 2025?

Bidders must be OEMs or authorised dealers, submit OEM authorization, BIS licence, Type Test certificates, and Material Test Certificate. Include EMD ₹95,739 and ensure consignee GSTIN on invoice. Pre-dispatch inspection by RITES is required; post-receipt inspection at consignee site. Prepare supplier compliance documents and bid as per ATC.

What documents are required for hydraulic oil IS 11656 tender in East Central Railway?

Required documents include GST registration, PAN, OEM authorization, BIS licence, Type Test Certificate, Material Test Certificate, and invoice sample showing consignee GSTIN. Also include financial statements if requested and any product-specific approvals to satisfy IS 11656 (Q2).

What are the technical standards for the hydraulic oil tender in this procurement?

The standard is IS 11656 for Antiwear Hydraulic Oil (V3) with Q2 specification. Bidders must provide BIS licence and Type Test Certificates demonstrating compliance, plus Material Test Certificate for acceptance by the buyer's lab.

When is the inspection conducted for the hydraulic oil supply by East Central Railway?

Inspection is conducted in two stages: Pre-dispatch by RITES at seller premises and Post-receipt inspection at the consignee site before acceptance, ensuring conformity to IS 11656 (V3) and buyer requirements.

What is the EMD amount for the East Central Railway hydraulic oil tender?

The EMD amount is ₹95,739. Bidder must submit EMD as part of the bid, with payment mode as specified in the ATC, and ensure compliance with overall tender terms.

What are the warranty or penalty terms for non-delivery in this tender?

Penalties include potential contract termination for non-delivery or material non-compliance, with grounds including failure to deliver within stipulated period, misrepresentation, or bankruptcy; no explicit LD rate is stated in ATC, so refer to contract terms.

What certifications must accompany the bid for hydraulic oil IS 11656?

Bid must include BIS licence, Type Test Certificate, OEM authorization, and Material Test Certificate; ensure the documents are current and match IS 11656 (Q2) requirements for Antiwear Hydraulic Oil.

How should invoicing reflect GST for the consignee in this tender?

Invoices must be raised in the consignee’s name and include the consignee GSTIN; GST is reimbursed at actuals or as per applicable rates, subject to quotation GST percentage caps.

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