GEM

State Election Commission Uttar Pradesh Polling Material Kit Tender Gonda 2025 – IS 550/ISo standards, EMD ₹31200

Bid Publish Date

25-Nov-2025, 7:06 pm

Bid End Date

05-Dec-2025, 8:00 pm

EMD

₹31,200

Location

GONDA , UTTAR PRADESH

Progress

Issue25-Nov-2025, 7:06 pm
AwardPending
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Quantity

5200

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified; ensure compatibility with polling material standards if mentioned in ATC
  • • Technical certifications: IS/ISO aligned specifications for paper, ink, and packaging materials when tendered
  • • Special clauses: 25% quantity variation; 30+ day minimum extended delivery if option exercised
  • • Eligibility: EMD ₹31,200; delivery capability for multi-item kit in UP region (Gonda)
  • • Warranty/AMC: Not specified in provided data; confirm during bid submission
  • • Penalties: Liquidated damages not detailed; verify in ATC/document during procurement
  • • Delivery: Delivery schedule tied to last date of original delivery order; extended period calculations apply
  • • Delivery/installation: Not applicable; focus on supply of polling material kit items

Tender Overview

State Election Commission (sec), Uttar Pradesh invites procurement of a Polling Material Kit for deployment in Gonda, Uttar Pradesh. The kit comprises assorted writing and packaging items including Ordinary Pencil, Ball Pen (ink type unspecified), Gum Paste, Candle Sticks (diameter and length in mm), Thin Twine Thread, Carbon Paper (grade, GSM, coating, durability, and manifold specs), and Brown Kraft Packaging Paper Sheets with Kraft grade and finish, plus Rubber Band Loops (dimensions). The estimated value is not disclosed; the EMD amount is ₹31,200. The tender includes a quantity variation clause up to ±25% and potential extensions, with delivery timelines anchored to the final delivery order date and extended periods. Unique clause: option qty and extended delivery time calculation are specified, emphasizing compliance with this Bid Specific Term.

Technical Specifications & Requirements

  • Item categories include: Ordinary Pencil (Grade), Ball Pen (Ink type), Carbon Paper (Grade, GSM, coating, durability, manifolding), Candle Sticks (Diameter in mm; Length in mm), Gum Paste (Material), Brown Kraft Packaging Paper Sheets (Kraft grade, finish), Thin Twine Thread (Material), and Rubber Band Loops (Length, Width, Thickness, Packaging).
  • Carbon Paper must specify base paper GSM, coating GSM, durability for multiple impressions, and manifolding capability (number of copies).
  • Packaging and packaging materials require specific dimensions, materials, and finishes as per the category.
  • Delivery terms rely on clause invoking quantity variation up to 25% and extended delivery periods with proportional calculation.
  • No BOQ items are listed; bidders should assume generic polling material kit scope and confirm item-wise requirements in the technical bid.

Terms, Conditions & Eligibility

  • EMD: ₹31,200 to be submitted with bid (mode not specified).
  • Quantity may vary by up to ±25% during contract; extended delivery time uses a formula: (additional qty/original qty) × original delivery period, min 30 days.
  • Compliance with Buyer Added Terms; bidders must accept option clause and ATC terms uploaded by purchaser.
  • No BOQ values; bidders should provide item-wise technical compliance and packaging details.
  • Documentation and eligibility specifics rely on standard tender submission norms; ensure GST, PAN, and relevant certifications are available for bid submission.

Key Specifications

  • Polling Material Kit items: - Ordinary Pencil (Grade specified) - Ball Pen (Ink type) - Gum Paste - Candle Sticks (Diameter in mm; Length in mm) - Thin Twine Thread (Material) - Carbon Paper (Grade, GSM base, coating GSM, durability impressions, manifolding copies) - Brown Kraft Packaging Paper Sheets (Kraft grade, finish) - Rubber Band Loops (Length, Width, Thickness, packaging)

  • Carbon Paper specifications must include: base paper GSM, coating GSM, durability (impressions), and manifolding (copies).

  • Packaging materials require exact kraft grade and finish and appropriate packaging loops for secure handling.

Terms & Conditions

  • EMD amount ₹31,200; submission with bid

  • Quantity variation up to ±25% during contract

  • Delivery period based on last date of original order; extended period formula applies

Important Clauses

Payment Terms

Not detailed in data; bidders should await ATC for advance/ milestones and payment schedule

Delivery Schedule

Delivery starts from last date of original delivery order; extended duration calculated per option clause with min 30 days

Penalties/Liquidated Damages

No explicit LD percentage provided; verify in ATC and contract documents

Bidder Eligibility

  • Bidder must submit EMD ₹31,200

  • Evidence of capability to supply polling material kit in Uttar Pradesh

  • GST registration and PAN card; financial stability evidence

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Ordinary Pencil Grade B
Ball Pen Type of Ink Water Based
Ball Pen Number of pens in a kit 3(blue)
Gum Paste Material TYPE-B
Candle Sticks Diameter (in mm) 10 ± 0.5
Candle Sticks Length (in mm) 150 ± 5.0
Thin Twine Thread Material(thread) cotton
Carbon Paper Grade(PAPER) Grade II
Carbon Paper Substance of base paper (gsm) 10.5-12.5
Carbon Paper Coating (gsm) 10 - 12
Carbon Paper Durability (minimum number of impressions on the same spot) (Nos) 8
Carbon Paper Manifolding (minimum number of copies) (Nos) 4
Brown colour Packaging Paper Sheets Material Grade of Kraft Paper Grade 1-Virgin kraft
Brown colour Packaging Paper Sheets Finish of Kraft Paper Machine finish
Rubber band Loops Length (mm) 45
Rubber band Loops Width(minimum) (mm) 1.5
Rubber band Loops Thickness (minimum) (mm) 0.8
Rubber band Loops Packaging(Rubber bands) Pouches

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar polling material supply

4

Financial statements or solvency certificate

5

EMD submission document (receipt/DD/online payment proof)

6

Technical bid documents demonstrating item-wise compliance

7

OEM authorizations (if required for brand-specific items)

8

Any ATC/Additional Terms acceptance receipt

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for polling material kit tender in Gonda UP 2025

Bidders must submit EMD ₹31,200, GST registration, PAN, experience certificates, and financial statements. Provide item-wise technical bid showing compliance for pencils, ball pens, carbon paper (GSM, coating, durability, manifolding), and kraft paper packaging. Accept ATC terms and option clause for ±25% quantity.

What are the eligibility criteria for UP polling supplies bid 2025

Eligibility includes: EMD ₹31,200; evidence of prior polling-material supply experience; valid GST and PAN; financial solvency; ability to meet item-specific specs for carbon paper and packaging; acceptance of Buyer's option clause and ATC terms uploaded with tender.

What documents are required for State Election Commission bidding UP

Required documents include GST certificate, PAN card, experience certificates in polling material supply, financial statements, EMD submission proof, technical bid with item-wise specs, OEM authorizations if branded items, and ATC acceptance receipt.

Which standards or specifications apply to carbon paper in this tender

Carbon paper must specify Grade, base paper GSM, coating GSM, durability (impressions), and manifolding (copies). Bidders should confirm IS/ISO alignment if ATC mandates, and demonstrate compatibility with polling-workflow requirements.

When is the delivery deadline for the polling kit UP procurement

Delivery commencement is from the last date of the original delivery order; extension is allowed with the option clause. Additional time is calculated as (increase in quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the EMD payment terms for UP polling material tender

EMD amount is ₹31,200. Submit via DD/online payment as specified in tender terms. Ensure proof accompanies technical bid; failure to provide EMD may render bid non-responsive per ATC terms.

What items are included in the polling material kit category in UP

Items include Ordinary Pencil (Grade), Ball Pen (Ink type), Gum Paste, Candle Sticks (Diameter and Length in mm), Thin Twine Thread, Carbon Paper (Grade, GSM, coating, durability, manifolding), Brown Kraft Packaging Paper Sheets (Kraft grade, finish), and Rubber Band Loops (dimensions).

How to ensure compliance with option clause in polling kit tender

Bidder must acknowledge the option clause permitting ±25% quantity variation and extended delivery time. Ensure pricing remains at contracted rates; compute extended delivery using the specified formula and minimum 30 days, aligning with last date of original order.

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