GEM

Indian Air Force Security Equipment Tender Bangalore 2025 ISO Warranty 5 Years OEM Authorization

Posted

01 Nov 2025, 08:58 am

Deadline

17 Nov 2025, 09:00 am

Location

BANGALORE , KARNATAKA

Progress

Issue01 Nov 2025, 08:58 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Indian Air Force (Department of Military Affairs) for procurement of security equipment, with delivery to NON EXP MED STORES, CHAFB, BANGALORE. The bid permits a 25% quantity increase/decrease during and after contracting, at contracted rates, and delivery timelines extend from the original last delivery date. Bidder must ensure OEM/Authorised Distributor authorization and comply with mandatory document submissions. The scope includes post-sale support via established India-based service centers, and a 5-year warranty from final acceptance or after installation, testing and commissioning, whichever is later.

Technical Specifications & Requirements

  • Delivery address: NON EXP MED STORES, CHAFB, BANGALORE. Installation & commissioning, if in scope, to be completed at consignee location.
  • Warranty: 5 years from final acceptance or after installation/commissioning, with OEM warranty certificates required at delivery.
  • Authorization: Mandatory Manufacturer Authorization/OEM authorization for authorized distributors, including full details (name, designation, address, email, phone).
  • Pre-submission documents: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate duly certified by bank.
  • Service capabilities: Post-sales service with established centres in India for maintenance and troubleshooting.
  • Delivery timing: Delivery period aligned to original delivery order; option quantities may extend time as defined by the formula in the terms.

Terms, Conditions & Eligibility

  • EMD/Bid Security: Not specified in available terms; bidders must comply with standard government procurement procedures and ensure bid validity as per local guidelines.
  • Delivery & Installation: Actual delivery and possible installation/commissioning at the specified consignee location in Bangalore.
  • Payment Terms: Not explicitly stated; typical government tenders require milestone or after-delivery payment subject to acceptance.
  • Documentation: Include PAN, GST, cancelled cheque, EFT mandate, OEM authorization, and manufacturer warranty certificates.
  • Warranty & After-Sales: 5-year warranty; vendor must provide service centers and guaranteed fault rectification during the warranty period.

Key Specifications

  • Key requirement: 5-year OEM warranty from date of final acceptance or post-installation testing.

  • Delivery to: NON EXP MED STORES, CHAFB, BANGALORE with installation/commissioning if included.

  • Authorization: Manufacturer Authorization / OEM certificate with distributor details.

  • Pre-submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).

  • Serviceability: Well-established Service Centers in India for after-sales support and maintenance.

  • Quantity flexibility: Option clause allows ±25% variation at contracted rates; delivery period adjusts accordingly.

  • Warranty certificates: Required to be submitted by Successful Bidder at delivery.

Terms & Conditions

  • EMD/ bid security not specified in data; bidders must follow standard bid procedures.

  • 25% quantity variation allowed during/after contract at contracted rates.

  • Warranty period fixed at 5 years with OEM certificates required at delivery.

Important Clauses

Payment Terms

Not explicitly specified in data; bidders should expect standard Government of India payment terms (milestone/acceptance-based) as per contract conditions.

Delivery Schedule

Delivery to CHAFB Bangalore; original delivery period governs, with extended period calculated when option quantity is exercised.

Penalties/Liquidated Damages

Not detailed in provided terms; standard L.D. provisions may apply if late delivery or non-compliance occurs.

Bidder Eligibility

  • OEM authorization or Manufacturer Authorization from the product supplier

  • PAN card and GSTIN registered bidder

  • Evidence of EFT mandate and cancelled cheque

  • Experience in supplying similar security equipment and after-sales support in India

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Additional Doc 4 (Requested in ATC)

9

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

10

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for ISI security equipment tender in Bangalore 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM/Manufacturer Authorization and OEM warranty certificates; ensure service centers in India and meet the 5-year warranty requirement. Fulfill option‑clause delivery terms and delivery to CHAFB Bangalore.

What documents are required for Indian Air Force security equipment tender in Bangalore?

Required documents include PAN card, GST certificate, cancelled cheque, and bank EFT mandate; also provide OEM authorization, and manufacturer warranty certificates at the time of delivery; ensure compliance with service center availability in India.

What are the warranty terms for IAF security equipment procurement in 2025?

Warranty is 5 years from final acceptance or after successful installation, testing and commissioning; OEM certificates must accompany delivery; seller must guarantee rectification of any breakdown during the warranty period and provide local service centers.

What is the delivery location and installation scope for this tender?

Delivery is to NON EXP MED STORES, CHAFB, BANGALORE; installation/commissioning is included if in scope; service centers must support post-sales service across India; delivery timelines follow the original schedule with potential extension under the option clause.

What is the option clause for quantity variation in this tender?

The purchaser may increase/decrease the bid quantity by up to 25% of the bid quantity at contracted rates; extended delivery period applies, calculated as (additional quantity/original quantity) × original delivery period with a minimum of 30 days.

What standards or certifications are required for OEM authorization?

Submit Manufacturer Authorization/ OEM certificate listing distributor details (name, designation, address, email, phone); ensure products are covered by OEM warranties and supported by India-based service centers; maintain IS/OEM compliance per contract terms.

How to submit the EFT mandate and banking documents?

Provide an EFT mandate certified by the bank, along with a cancelled cheque; ensure bank details match bidder records; these documents must be included with the bid submission as per terms and conditions.

When does final acceptance occur for warranty activation in this tender?

Warranty begins on the date of final acceptance of goods or upon completion of installation, commissioning & testing, whichever is later; ensure all certificates are provided at delivery to trigger warranty activation.