GEM

Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower with LED Flood Lighting System Tender 2025

Bid Publish Date

17-Nov-2025, 7:51 pm

Bid End Date

08-Dec-2025, 10:00 am

Bid Opening Date

08-Dec-2025, 10:30 am

EMD

₹30,600

Value

₹15,30,000

Location

KAUSHAMBI , UTTAR PRADESH

Progress

Issue17-Nov-2025, 7:51 pm

AwardPending

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Quantity

Bid Type

Two Packet Bid

Key Highlights

• OEM authorisation or MAF required for distributors
• Logo printing as per buyer's requirement
• Option clause allowing ±25% quantity variation during contract
• Site visit by bidder at own cost with liability indemnity
• Delivery schedule tied to original delivery order with extension rules
• EMD amount ₹30,600 and estimated contract value ₹1,530,000
• No explicit technical specifications in Tender data; rely on IS/ISO standards and OEM specs
• Scope of supply includes all cost components in bid price

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The UP Panchayati Raj Department seeks procurement of a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2), under the governance of the Panchayat Raj Department Uttar Pradesh. The estimated contract value is ₹1,530,000 with an EMD of ₹30,600. The tender contemplates a flexible quantity mechanism allowing up to 25% quantity variation at contracted rates, and delivery timing linked to the original delivery schedule. The scope emphasizes on-site installation readiness, adherence to logo printing as per buyer’s requirement, and compliance with mandatory OEM authorization when bidders are distributors. This tender requires bidders to perform site visits and assumes costs borne by the bidder. Unique aspects include ATC clauses on liability during site visits and extended delivery considerations.

Technical Specifications & Requirements

Product category: High Mast Lighting Tower with LED Flood Lighting System (V2) for small-area use.
Key quantification: Estimated value ₹1,530,000; EMD ₹30,600.
Standards/quality: No explicit technical specs provided in data; bidders must rely on IS/IS0 standards and OEM specifications as applicable to high mast towers and LED flood lighting.
Delivery/installation: Site visit required; delivery schedule can extend with option clause; installation scope to be included in bid price.
OEM/MAF: When using authorized distributors, include OEM authorization/MAF with bidder submission.
Branding: Logo printing to be included per buyer’s requirement.

Terms, Conditions & Eligibility

Option clause: Purchaser may vary quantity up to 25% at contract delivery; additional time calculated as (increase/original) × original period, minimum 30 days.
Site visit: Bidder bears all site-visit costs and assumes all liabilities during visits.
Documentation: Submit MAF/OEM details if distributor; provide proof of OEM authorization and ensure logo compliance.
Delivery: Delivery period linked to last date of original delivery order; extended delivery time governed by option clause.
Payment/penalties: Specific payment terms not disclosed; penalties/LD details are not listed here; comply with general terms.
Misc: Ensure GST/PAN and relevant registrations; no BOQ items available; scope of supply includes all costs in bid price.

Key Specifications

High Mast Lighting Tower with LED Flood Lighting System (V2) for small-area
Estimated contract value: ₹1,530,000
EMD: ₹30,600
Option to increase/decrease quantity up to 25% at contracted rates
Site visit responsibilities and indemnity
OEM authorization required for distributor bidders

Terms & Conditions

Key Term 1: Quantity variation up to 25% at contract placement and during currency
Key Term 2: Site visit costs borne by bidder with indemnity
Key Term 3: OEM authorization/MAF required for distributors

Important Clauses

Payment Terms

Not explicitly stated in data; bidders should expect standard government procurement terms and verify with contracting officer during bid.

Delivery Schedule

Delivery timeline linked to last date of original delivery order; additional time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should confirm LD provisions in final contract and follow standard government LD norms.

Bidder Eligibility

Proven experience in supplying and installing high mast lighting towers with LED systems
Financial capability to support ₹1.53 million contract value
GST registered with valid PAN and turnover evidence as per tender norms

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Historical Data

Required Documents

GST registration certificate

PAN card

Experience certificates for similar high mast lighting installations

Financial statements / turnover evidence

EMD submission receipt (₹30,600)

OEM Authorization / MAF for distributors

Technical compliance certificates as applicable to LED flood lighting systems

Bidder logo printing confirmation documentation

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for high mast lighting tender in Uttar Pradesh 2025?

Bidders must submit GST, PAN, experience certificates for similar installations, financial statements, and EMD ₹30,600. Include OEM authorization/MAF if distributing, and confirm logo printing requirements. Ensure on-site evaluation and comply with option clause allowing 25% quantity variation.

What documents are required for UP Panchayat Raj lighting tender 2025?

Required documents include GST registration, PAN, company financials, prior project experience certificates, EMD receipt ₹30,600, OEM/MAF authorization for distributors, LED lighting technical compliance, and bidder logo confirmation as per buyer terms.

What are the delivery terms for the UP high mast tower tender?

Delivery aligns with the last date of the original delivery order; extended time may be granted under the 25% quantity option formula, with a minimum extension of 30 days. Ensure readiness for on-site installation and logistics planning.

What standards or certifications are required for the lighting system bid?

While explicit standards are not listed, bidders should conform to applicable IS/ISO standards for high mast towers and LED flood lighting, plus OEM specifications. Ensure ISI/BIS or equivalent certifications if demanded by the contracting authority.

What is the EMD amount and its submission method for this tender?

The EMD is ₹30,600. Submit via demand draft or online as per the tender portal guidelines; ensure payment proof accompanies the bid package to validate bid security.

How does the 25% quantity option affect bid pricing for UP lighting project?

The buyer may increase or decrease quantity up to 25% at contracted rates; during currency, the supplier must accept orders accordingly and time extensions use a defined formula with minimum 30 days.

What are the site visit expectations for bidders on this UP tender?

Bidders must visit the installation site at their own cost; entry permissions require indemnification of the buyer and consignee against liabilities arising from the visit; no claim for noncompliance due to lack of site information.

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Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower Tender 2025 LED Flood System V2

Panchayat Raj

📍 KAUSHAMBI, UTTAR PRADESH

EMD: ₹30,600

Est: ₹15.3 L

⏰ Deadline: 2 weeks left

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