GEM

BHEL VG 1000 Grade Lubricant Oil Tender ISO 12925 2025

Posted

31 Oct 2025, 01:25 pm

Deadline

10 Nov 2025, 02:00 pm

Location

VELLORE , TAMIL NADU

Progress

Issue31 Oct 2025, 01:25 pm
AwardPending
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Quantity

2520

Bid Type

Single Packet Bid

Key Highlights

  • • VG 1000 grade lubricant oil as per ISO 12925 specification
  • • Up to 25% quantity increment at contract placement and during currency
  • • Delivery period calculations with minimum 30 days extension
  • • GeM GTC compliance and signed annexures mandatory
  • • No BOQ items listed; emphasis on product spec and ATC compliance
  • • OEM authorizations and necessary certifications may be required

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for VG 1000 grade lubricant oil per ISO 12925. The procurement scope centers on high-grade lubricant oil for heavy industry use; no BOQ items are listed. The deal includes a flexible quantity option of up to 25% more than bid quantity, with a calculated extension formula. Key differentiators include line-item flexibility and GeM-based terms, ensuring bidders align with GeM GTC if applicable and submit signed annexures. The procurement context is aligned with BHEL’s equipment support needs and potential multi-year usage under contracted rates, with delivery timelines anchored to original delivery schedules and option-extended periods.

Technical Specifications & Requirements

  • Product name/category: VG 1000 grade lubricant oil as per ISO 12925 standard.
  • Quantity flexibility: up to 25% increase over bid quantity at contract placement; further 25% increase during contract currency at contracted rates.
  • Delivery timing rule: delivery period starts from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Delivery extension: purchaser may extend duration up to the original delivery period when exercising the option clause.
  • Documentation & compliance: bid must follow Terms & Conditions and GeM GTC; upload duly filled annexures and signed tender pages.
  • BOQ: no items listed; bidders should rely on product specification and procurement context.
  • ATC alignment: vendors must comply with bid ATC terms and GeM portal submission requirements.

Terms, Conditions & Eligibility

  • EMD/security: amount not disclosed in available data; bidders should verify GeM terms for EMD submission.
  • Delivery terms: delivery timeline governed by original and extended delivery periods as described; ensure readiness for 30+ days extension if required.
  • Payment terms: not specified in provided data; confirm with GeM bid ATC.
  • Documentation: submit all annexures, formats, and pages signed with seal by authorized official; upload all tender documents to GeM portal.
  • Brand/standard compliance: oil must meet ISO 12925 requirements for VG 1000 grade lubricant.
  • Qualification: adhere to GeM GTC, provide relevant certifications and OEM authorizations if applicable; ensure compliance with required annexures.

Key Specifications

  • VG 1000 grade lubricant oil

  • ISO 12925 standard compliance

  • Quantity flexibility up to 25%

  • Delivery period calculations with minimum 30 days

  • GeM ATC and GTC adherence

Terms & Conditions

  • Option clause allowing 25% quantity variation

  • Delivery extension mechanics with minimum 30 days

  • GeM portal submission of signed annexures

Important Clauses

Payment Terms

Not specified in data; verify through GeM ATC and bid documents

Delivery Schedule

Delivery begins after the original delivery order; extended time calculated as (increased quantity/original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; bidders should review ATC for LD terms

Bidder Eligibility

  • Proven capability to supply VG 1000 grade oil meeting ISO 12925

  • Compliance with GeM GTC and ATC requirements

  • Financially solvent with necessary statutory registrations

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates in supplying VG 1000 grade lubricants or similar industrial oils

4

Financial statements demonstrating financial standing

5

EMD documents as per GeM/ATC requirements

6

Technical bid documents proving ISO 12925 VG 1000 compliance

7

OEM authorization or dealership certificate (if applicable)

8

Signed tender annexures and official seal on all pages

Frequently Asked Questions

How to bid for BHEL VG 1000 oil tender in India 2025

Bidders should confirm GeM submission requirements, provide GST, PAN, experience certificates for VG 1000 oils, and ensure ISO 12925 compliance. Submit signed annexures and OEM authorizations where applicable and comply with the ATC and GTC terms.

Specifics include delivering within the original delivery period or extended period under the option clause, with up to 25% quantity variation.

What documents are required for lubricant oil tender submission in GeM

Required documents include GST certificate, PAN card, financial statements, experience certificates for lubricants, EMD documents per GeM rules, ISO 12925 compliance certificates, OEM authorizations, and all tender annexures signed with official seal. Upload all pages to GeM portal during bid submission.

What are the technical specifications for VG 1000 oil per ISO 12925

Product must be VG 1000 grade lubricant oil conforming to ISO 12925 standards. While exact viscosity grades aren’t listed here, bidders should demonstrate ISO 12925 compliance and provide test reports verifying performance metrics and compatibility with heavy equipment used by BHEL.

How does the 25% quantity option affect delivery schedule

The option clause allows up to a 25% increase at contract placement and during contract currency. Delivery time for added quantity uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What standards or certifications are required for this tender

Suppliers must comply with ISO 12925 for VG 1000 oil. GeM GTC compliance is mandatory, and OEM authorizations may be required. Annexures must be signed; certs for financial health and experience in supplying industrial lubricants should be included.

What is the payment and delivery term for this GeM bid

Payment terms are not specified in the provided data; bidders must verify GeM ATC. Delivery terms hinge on the original delivery order, with potential extension per the option clause and a minimum 30-day extension for increased quantity.

What is required to prove eligibility for BHEL lubricant oil tender

Eligibility requires evidence of ISO 12925 compliance, relevant experience in supplying VG grade lubricants, financial stability, GST, PAN, and OEM authorizations if applicable. Also, bidders must upload all tender annexures and ensure pages are signed with seal.

When can bidders expect to submit annexures and documents

Annexures and documents must be uploaded during GeM bid submission per the ATC. Ensure every page is signed with official seal; include all required certificates, EMD details, and OEM authorizations where applicable to meet GeM GTC stipulations.