GEM

Eastern Railway Furniture Supply & Installation for Control Room Malda 2025 - ISI/IS 550 Compliant Governance Equipment Tender

Posted

31 Oct 2025, 05:28 pm

Deadline

24 Nov 2025, 06:00 pm

Location

MALDA , WEST BENGAL

Progress

Issue31 Oct 2025, 05:28 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

Eastern Railway invites bids for the Supply, Installation, Testing and Commissioning of control room furniture at SSE/Works, Jhaljhalia, Malda 732102. The scope includes delivery, installation and commissioning at the specified site; the tender allows up to 25% quantity variation during contract, with extended delivery aligned to remaining original delivery period. Bidders must be profit-making for the last 5 financial years and possess credentialed experience with government or PSU projects in the same period. OEM/authorized dealers must provide authorization certificates and manufacturer documents. Key differentiators include site survey, detailed furniture layout, and compliance with at least NABL/Manufacturer certifications. This tender requires dedicated service support and a clear escalation matrix. Target bidders should assess room layout and furniture requirements from the site plan before submitting.

Technical Specifications & Requirements

  • Product category: control room furniture (supply, installation, testing, commissioning).
  • Delivery location: SSE/Works, Eastern Railway, Jhaljhalia, Malda.
  • Qualification criteria: profitable company in last 5 years; credentials with govt/PSU; OEM authorization if reseller participates.
  • Documentation: Site Survey report with consignee signature; Detailed Layout plan of control room furniture; NTH/NABL certificate; Manufacturer Test Certificate; technical data sheet.
  • Service commitments: Dedicated toll-free service support; Escalation matrix for service.
  • ATC terms: 25% quantity variation rights; delivery period adjustments proportional to variation with minimum 30 days.
  • Address for delivery/installation: as above; contact provided for coordination.

Terms, Conditions & Eligibility

  • EMD/financial terms: Not specified in available data; bidders must align with standard EMD requirements per government tender norms.
  • Delivery: Original delivery period; extended time calculations apply if option clause exercised.
  • Documentation: Site Survey report, detailed furniture layouts, OEM authorization where applicable, NABL/Manufacturer certificates, technical data sheets.
  • Support: Dedicated service number and escalation matrix required from bidders.
  • Contract scope: Supply, installation, testing and commissioning included in bid price.
  • Right to modify quantities: 25% variation at contract placement and during currency at contracted rates.

Key Specifications

  • Product/service: supply, installation, testing and commissioning of control room furniture

  • Delivery location: SSE/Works, Eastern Railway, Jhaljhalia, Malda 732102

  • Qualification: profitable in last 5 years; government/PSU credentials in last 5 years

  • Documentation: site survey, detailed layout, OEM authorization, NABL/MTC/tech data sheet

  • Service: dedicated toll-free support and escalation matrix

  • Delivery terms: quantity variation up to 25%; delivery period adjustments with minimum 30 days

Terms & Conditions

  • 25% quantity variation rights at contract placement and during currency

  • Site Survey and detailed furniture layout mandatory for bid

  • NABL/MTC and OEM authorization documents required with bid

Important Clauses

Payment Terms

Not specified in provided tender data; bidders should anticipate standard government terms and submit accordingly

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should assume standard LD terms per procurement norms

Bidder Eligibility

  • Profit-making status in last 5 financial years

  • Similar government or PSU credential in last 5 financial years

  • OEM authorization if participating as reseller/authorized dealer

  • Site Survey capability with signed consignee acceptance

  • Technical documentation: NABL/Manufacturer certificates and data sheets

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates (government/PSU projects, last 5 financial years)

4

Financial statements (last 3 years)

5

EMD/Security deposit documentation (as per tender norms)

6

Technical bid documents

7

OEM authorization certificates (if bidder is authorized dealer)

8

Site Survey report with consignee signature

9

Detailed Layout plan of control room furniture

10

NTH/NABL certificate

11

Manufacturer Test Certificate

12

Technical Data Sheet

13

Dedicated service support details (toll-free number)

14

Escalation matrix for service support

Frequently Asked Questions

How to bid for control room furniture tender in Malda 2025?

To bid for the Malda control room furniture tender, ensure your firm is profitable in the last 5 years and has govt/PSU credentials. Attach OEM authorization if you are an authorized dealer, provide a site survey report with consignee signature, a detailed furniture layout, NABL/Manufacturer certificates, and a complete technical data sheet. Include service support details.

What documents are required for Eastern Railway furniture bid 2025?

Submit GST registration, PAN, audited financial statements for the last 3 years, experience certificates for govt/PSU work in the last 5 years, EMD documentation, site survey and layout plans, OEM authorization, NABL/MTC certificates, and technical data sheets. Include dedicated service contact details.

What are the delivery terms for control room furniture tender Eastern Railway?

Delivery terms specify initial delivery from last date of original order, with option to extend up to 25% quantity during contract. If extended, additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days. Penalties/LD details align with governing tender norms.

What standards or certifications must be met for bidding?

Bidders must provide NABL/Manufacturer certificates and a technical data sheet. OEM authorization documents are required if acting as a dealer. While IS 550 or ISI specifics are not stated, ensure compliance with any indicated standards in the data sheet and supplier qualifications.

When is the service support expected for Eastern Railway furniture contract?

Bidder must offer a dedicated toll-free service line and a formal escalation matrix for service support. Provide contact numbers and response times to ensure prompt remote/onsite assistance as part of the post-award commitments.

What is the scope of supply for the control room furniture bid?

Scope includes Supply, Installation, Testing and Commissioning of control room furniture. The bid price should cover all components and services required to complete the project at the Malda site, including delivery, on-site assembly, and commissioning.

What site details are required for submission in this tender?

Submit a Site Survey report with signature of the consignee and a Detailed Layout plan of the control room furniture as per site requirements. These documents verify understanding of spatial constraints and furniture arrangement before award.

What is the required experience for bidders in this procurement?

Bidders must be profit-making over the last 5 financial years and have credentials in government or semi-government projects. They should also provide OEM authorization if participating as an authorized dealer, ensuring technical capability for railways-grade furniture.