GEM

Tamil Nadu Rural Development and Panchayat Raj Department Karur security equipment tender 2025: ISI/AAA compliant UPS, desktops & MFM

Posted

31 Oct 2025, 07:34 pm

Deadline

15 Nov 2025, 07:00 pm

Location

KARUR , TAMIL NADU

Progress

Issue31 Oct 2025, 07:34 pm
AwardPending
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Quantity

50

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Tender Overview

The Rural Development and Panchayat Raj Department Tamil Nadu invites bids for Entry and Mid Level Desktop Computers, Multifunction Machines (MFM V2), and Line Interactive UPS with AVR (V2) to be deployed in Karur, Tamil Nadu (621301). The procurement scope includes multiple hardware categories with inferred unit-level specs such as desktop configurations, multifunction capabilities, and UPS systems. Estimated volumes, delivery timelines, and exact item quantities are not disclosed, but the contract supports quantity variances up to 25% during ordering and currency. A strong emphasis on data-sheet alignment, manufacturer authorization, and dedicated service support distinctively shapes responsive bids. The tender emphasizes hardware compatibility, warranty structure, and after-sales escalation procedures to ensure reliable operation across rural-panchayat deployments. A vendor able to meet both product-specific standards and supplier-side commitments will stand out, especially where IS or regional compliance cues are implied by the use of UPS with AVR and generic hardware categories.

Technical Specifications & Requirements

  • Product categories: Entry and Mid Level Desktop Computers, Multifunction Machine (MFM V2), Line Interactive UPS with AVR (V2)
  • Key performance traits: Rating in KVA, Technology, Inverter Efficiency (%), Minimum Guaranteed Battery Backup Time (Minutes) on full load, Warranty for Line Interactive UPS, Warranty for batteries from delivery date
  • Electrical specs: Rated Output Voltage with Total Harmonic Distortion (%), AVR output regulation range in AC mode
  • Documentation & data: Data Sheet uploaded with bid; OEM/Manufacturer authorization; Escalation Matrix for service; dedicated/toll-free service line
  • Compliance expectations: Ensure data-sheet match with product specs to avoid rejection; adherence to service and support requirements
  • Delivery terms: Option clause allows +/- 25% quantity adjustment; delivery calculations use original quantities and periods
  • ATC/End-user specifics: End-User Certificate alignment where requested, per buyer format

Terms, Conditions & Eligibility

  • EMD/guarantee: Not explicitly stated in public data; bidders should prepare documentation per ATC
  • Turnover criteria: Minimum average annual turnover over the last 3/10 years as defined by bid; certified audited statements or CA certificate required
  • Manufacturer authorization: Mandatory for authorized distributors; include OEM authorization details (name, address, contact)
  • Service & support: Dedicated toll-free numbers; escalation matrix for service
  • Data submission: Upload data sheets and required technical/compliance certificates; match with offered products
  • End-user certificate: Provide in buyer’s format where requested
  • Warranty & penalties: Warranty terms for UPS and batteries; performance-based clauses may apply

Key Specifications

  • Entry and Mid Level Desktop Computers

  • Multifunction Machine (MFM V2)

  • Line Interactive UPS with AVR (V2)

  • Rating in KVA

  • Inverter efficiency

  • Minimum guaranteed battery backup time

  • Warranty for UPS and batteries

  • Rated output voltage and THD

  • AVR output regulation

  • Data Sheet alignment with offered specs

  • OEM authorization and service support

  • Delivery quantity adjustment up to 25%

Terms & Conditions

  • 25% quantity variation right during contract execution

  • Turnover criteria based on last 3/10 years; audited statements or CA certificate

  • OEM authorization required for distributors; dedicated service line must exist

  • Data Sheet must match offered product specifications

  • Escalation matrix and end-user certificate may be requested

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms and reference ATC for any advance or milestone payments

Delivery Schedule

Delivery period may be extended by option clause; additional time calculation equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Not specified; bidders should review ATC for LD provisions related to delivery delays and non-conformance

Bidder Eligibility

  • Minimum average turnover as per bid document for the last 3/10 years

  • Authorized OEM authorization for distributors

  • Evidence of dedicated service support channel (toll-free number) and escalation matrix

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Rating (in KVA) 1.0, 1.5, 2.0, 3 Or higher
GENERIC Technology MOSFET-PWM
GENERIC Inverter Efficiency (%) 60% or better, 70% or better Or higher
GENERIC Minimum Guaranteed Battery Backup time (Minutes) on Full Load 60, 90, 120, 180, 240 Or higher
GENERIC Warranty for Line Interactive UPS 1 Year, 2 Years, 3 Years, 4 Years, 5 Years Or higher
Battery/Backup Bank Warranty for the battery from the date of delivery 1 Year, 2 Years Or higher
FEATURES Rated Output (Volt) with Total Harmonic Distortion (%) Single Phase Quasi Sinewave 230 V AC 50 Hz with Total Harmonic Distortion as <=40%, Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher
FEATURES Variation in AVR output in AC mode (AVR Voltage regulation) 230 Volts +/-9%

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Required Documents

1

GST certificate

2

Permanent/PAN card

3

Experience certificates

4

Audited financial statements or CA certificate indicating turnover

5

EMD documentation per ATC (if applicable)

6

Technical bid documents

7

OEM/manufacturer authorization

8

Data Sheet of offered products

9

Escalation matrix for service support

10

End User Certificate (if requested)

Frequently Asked Questions

How to bid for desktop computer tender in Karur Tamil Nadu 2025

To bid, bidders should submit GST, PAN, turnover proofs, audited financials, OEM authorization, and data sheets for offered desktops. Ensure data sheet alignment with IS/standards, provide service escalation details, and meet the 25% quantity variation provision. Prepare End User Certificate as required.

What documents are required for UPS with AVR tender in TN 2025

Required documents include OEM authorization, data sheets, service escalation matrix, dedicated toll-free support contact, turnover evidence, and applicable EMD documentation. End User Certificate may be requested in the buyer format; ensure warranty details for UPS and battery are provided.

What are the technical specifications for MFM V2 in Tamil Nadu tender

Key specs include MFM capabilities, data sheet alignment with offered model, and general hardware standards. While exact model numbers are not disclosed, bidders must ensure compatibility with department requirements and include service support commitments and warranty coverage in compliance with the ATC.

What is the delivery extension rule for quantity increase in TN tender

Delivery extension follows the option clause: additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days. The purchaser may extend to match original delivery period while exercising the option clause.

What are the eligibility criteria for turnover in TN government tender

bidders must show minimum average annual turnover over the last 3/10 years ending 31st March, backed by audited balance sheets or CA certification. For new entities, turnover is calculated from completed financial years post-constitution.

What is required for service support in TN rural development tender

Bidder/OEM must provide a dedicated toll-free service line and an escalation matrix with contact numbers. This ensures prompt support for hardware, warranty, and repair services as per the ATC and tender terms.