GEM

Kerala State Disaster Management Authority Laptop & Mouse Tender Wayanad Kerala 2025 Q2 Procurement

Bid Publish Date

17-Nov-2025, 5:09 pm

Bid End Date

01-Dec-2025, 7:00 pm

Location

WAYANAD , KERALA

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 5:09 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

12

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 25% quantity flexibility during contract and currency
  • • OEM/Original Equipment Manufacturer authorization required for non-OEM bidders
  • • Turnover criteria for bidders and OEMs based on last 3 financial years
  • • Mandatory documents: GST, PAN, experience certificates, financial statements, EMD, OEM authorizations
  • • Delivery timelines tied to last date of original delivery order with extension rules
  • • Notable absence of BOQ items; focus on eligibility and supplier capability

Categories 1

LAPTOP

Tender Overview

Kerala State Disaster Management Authority invites bids for Entry and Mid Level Laptop - Notebook (Q2) and computer mouse or trackballs (Q2) to support statewide disaster management operations in Wayanad, Kerala (670644). The procurement scope references standard laptop and mouse equipment with a flexible quantity clause allowing up to 25% additional quantity during the contract, at contracted rates. Emphasis on OEM/MA authorization, bidder turnover, and financial standing to ensure reliable supply. The tender emphasizes compliance with buyer terms, including delivery timelines linked to the original delivery order and potential extensions. The opportunity targets vendors capable of rapid deployment and post-award adaptability within government procurement constraints.

Technical Specifications & Requirements

  • Product category: Laptop notebooks (Q2) and computer mouse/trackballs (Q2) for government use
  • Delivery flexibility: Optional 25% quantity increase during contract and currency; delivery time adjustments based on extended delivery period formula
  • Authorizations: OEM/Original Equipment Manufacturer authorization or valid distributor authorization with complete details
  • Financials: Minimum average annual turnover criteria for bidder and OEM; audited balance sheets or CA/Cost Accountant certificate required for turnover evidence
  • Compliance: Upload of all required certificates/documents per bid document and ATC; non-compliance leads to rejection
  • Geography: Tender located in Wayanad, Kerala; procurement aligned with local disaster management operations
  • Contract terms: Standard ATC terms; enforceable performance and delivery obligations as per contract
  • Conditions: No BOQ items listed; emphasis on eligibility and supplier capability to fulfill government needs

Terms, Conditions & Eligibility

  • EMD/Financials: Bidder turnover milestones and documentary evidence via audited statements or CA certificate
  • Turnover criteria: Last 3 financial years ending 31st March; if company <3 years, turnover is calculated post-constitution
  • Manufacturer authorization: Required for non-OEM bidders; include OEM/distributor contact details
  • Economic standing: No liquidation or bankruptcy; bidder must upload undertaking
  • Documents: Submission of GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical bids
  • Delivery: Delivery terms aligned to original order date with potential extension; option clause governs extended delivery time
  • Warranty/Support: Not explicitly stated; ensure post-delivery service terms align with government procurement norms

Key Specifications

  • Product category: Entry and Mid Level Laptop - Notebook (Q2) and computer mouse/trackball (Q2)

  • No explicit technical specs published; emphasis on OEM authorization and turnover compliance

  • Delivery flexibility: 25% quantity variation allowed at contracted rates

  • Warranty/AMC terms not specified; ensure post-delivery support alignment with govt norms

  • Geographic focus: Wayanad, Kerala; local deployment readiness required

Terms & Conditions

  • 25% quantity variation during contract and currency at contracted rates

  • Mandatory turnover evidence for bidders and OEMs using last 3 financial years

  • OEM/distributor authorization required for non-OEM bidders

  • Delivery schedule tied to original order date with extension rules

Important Clauses

Payment Terms

Not explicitly provided in data; ensure standard government terms typical for Kerala procurement with milestones

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended delivery time as per option clause formula

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard LD provisions in bid documents

Bidder Eligibility

  • Minimum average annual turnover as per bid document for last 3 financial years

  • Not under liquidation, bankruptcy, or receivership

  • OEM or valid OEM authorisation present for offered products

Past Similar Tenders (Historical Results)

5 found

Entry and Mid Level Laptop - Notebook,computer mouse or trackballs

Kothamangalam Block Panchayath

ERNAKULAM, KERALA

Posted: 13 October 2025
Closed: 23 October 2025
GEM

Entry and Mid Level Laptop - Notebook,computer mouse or trackballs

N/a

ERNAKULAM, KERALA

Posted: 9 October 2025
Closed: 20 October 2025
GEM

Entry and Mid Level Laptop - Notebook,computer mouse or trackballs

Makkaraparamba Grama Panchayath

MALAPPURAM, KERALA

Posted: 10 October 2025
Closed: 22 October 2025
GEM

Entry and Mid Level Laptop - Notebook,computer mouse or trackballs

N/a

THRISSUR, KERALA

Posted: 4 November 2025
Closed: 14 November 2025
GEM

Entry and Mid Level Laptop - Notebook,computer mouse or trackballs

N/a

KOLLAM, KERALA

Posted: 11 November 2025
Closed: 21 November 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA/Cost Accountant turnover certificate

4

Proof of average annual turnover for bidder and OEM

5

OEM authorization/distributor authorization with contact details

6

Experience certificates for similar hardware supply

7

Technical bid documents and any ATC documents

8

Tender-specific EMD/security deposit documents

Corrigendum Updates

1 Update
#1

Update

27-Nov-2025

Extended Deadline

01-Dec-2025, 7:00 pm

Opening Date

01-Dec-2025, 7:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for laptop and mouse tender in Wayanad Kerala 2025?

Bidders must submit GST, PAN, audited turnover certificates, OEM authorizations, and experience proofs. Ensure turnover meets the last 3 years threshold, provide EMD documents, and upload technical bid with ATC compliance. Adhere to delivery extension rules and 25% quantity variation terms.

What documents are required for laptop tender in Wayanad Kerala 2025?

Required documents include GST registration, PAN, audited financial statements or CA certificate, OEM/distributor authorization, experience certificates for similar hardware, EMD, and technical bid documents. Ensure all documents align with bid document and ATC terms.

What is the 25% quantity variation clause for this procurement?

The purchaser may increase or decrease the order quantity by up to 25% of bid quantity at contract placement and during contract currency at contracted rates. Delivery time scales with the original delivery period, with minimum 30 days extension in some cases.

What are the eligibility criteria for OEM turnover in this bid?

Both bidder and OEM must show a minimum average annual turnover for the last three financial years as stated in the bid document. Documented via audited balances or CA procurement certificates; if the firm is under 3 years, turnover is measured post-constitution.

What is the delivery schedule for laptops in this Kerala tender?

Delivery begins from the last date of the original delivery order. If the option clause is exercised, extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.

What certification and authorizations are required for bidders?

Non-OEM bidders must submit OEM authorization documents with full supplier details. All bids require uploading relevant supplier, technical, and certification documents and ensuring compliance with ATC. Lack of authorization leads to rejection.