GEM

Hindustan Petroleum Corporation Ltd Vehicle Hiring Services Tender Warangal Telangana 2025

Posted

24 Oct 2025, 06:55 pm

Deadline

03 Nov 2025, 07:00 pm

EMD

₹1,14,000

Location

WARANGAL , TELANGANA

Progress

Issue24 Oct 2025, 06:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must quote total lumpsum contract value for entire period including GST
  • • Contract quantity/duration can be adjusted up to 25% at contract issue and post-issuance
  • • Billing must be in the name of consignee, per HPCL terms
  • • HPCL formats to be used; HPCL terms supersede other clauses
  • • Mandatory upload of price breakup sheet and all bid documents
  • • Termination rights include non-delivery, insolvency, misrepresentation, and breach
  • • GST Declaration and De-listing undertaking mandatory for evaluation
  • • Location specificity: Warangal, Telangana; 506008
  • • No BOQ items listed; service category is Vehicle hiring services

Categories 2

VEHICLE SERVICES

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. Tender seeks vehicle hiring services in the Warangal, Telangana region (506008). EMD amount is ₹114,000, with a lump-sum contract value inclusive of GST. The scope references HPCL formats and tender attachments; bidders must upload a comprehensive price breakup sheet and all stipulated documents. The contract allows a ±25% adjustment to quantity or duration at issue and post-issuance, with acceptance required from bidders. Billing to be raised in the name of the consignee, under standard HPCL terms. This opportunity hinges on strict compliance with tender attachments and scope contained in the Scope of Work. Unique terms include contract termination rights for non-compliance, delivery failures, insolvency, or misrepresentation. A robust adherence to HPCL GST and listing declarations is required.

Technical Specifications & Requirements

  • Service category: Vehicle hiring services (no BOQ items listed) with EM D of ₹114,000.
  • Pricing: Quotation must be total lumpsum for entire contract period, inclusive of GST; separate price breakup sheet required in the bid format.
  • Documentation: Upload all requisite documents per tender; include Bidder Organization details, Declaration of Relatives, HPCL GST Declaration, and HPCL de-listing undertaking.
  • Delivery/Execution: Delivery obligations align with HPCL contract terms; termination can occur for non-compliance or delivery failures; bills payable to consignee.
  • Standards/Formats: Use HPCL formats for bid submission; HPCL terms supersede other clauses.

Terms, Conditions & Eligibility

  • Quantity/Durability Flex: Optional ±25% change during contract award/issuance window.
  • Payment/Invoices: Bills issued in consignee name; lumpsum value inclusive of GST.
  • Penalties/Termination: Contract can be terminated for material breach, delivery failure, insolvency, or misrepresentation.
  • ATC/Attachments: Vendors must read tender attachments; price bid must include break-up; non-compliance risks rejection.
  • Compliance: HPCL formats, GST declarations, and de-listing undertakings are mandatory for evaluation.

Key Specifications

  • Vehicle hiring services in Warangal, Telangana with EMI of ₹114,000

  • Lumpsum contract value inclusive of GST; price breakup to be uploaded

  • Bid documents must align with HPCL tender attachments and Scope of Work

  • Bills payable to consignee; adherence to HPCL formats and terms

Terms & Conditions

  • 25% quantity/duration adjustment permitted during and after contract issue

  • Lumpsum price bid inclusive of GST; separate price breakup required

  • Termination rights for non-compliance, delivery failure, insolvency, or misrepresentation

Important Clauses

Payment Terms

Bidders must submit a lumpsum price including GST; invoices to be raised in consignee name per HPCL terms

Delivery Schedule

Delivery obligations governed by HPCL Scope of Work; failure may trigger termination per ATC clauses

Penalties/Liquidated Damages

Contract may be terminated for material breach or delivery non-performance; misrepresentation triggers penalties

Bidder Eligibility

  • Must adhere to HPCL bid formats and attachments

  • Submit GST Declaration and De-listing undertaking

  • Provide required price breakup and all bid documents

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Required Documents

1

Bidder Organization details

2

Declaration of Relatives

3

HPCL GST Declaration

4

HPCL De-listing declaration undertaking

5

Price break-up sheet (separate format) uploaded with price bid

6

GST certificate, PAN card (as applicable), Experience certificates (if required)

7

Technical bid documents and OEM authorizations (if specified in attachments)

Frequently Asked Questions

How to bid for HPCL vehicle hiring tender in Warangal 2025

Bidders must follow HPCL tender attachments, upload the separate price breakup sheet, and submit all required documents (Organization details, GST Declaration, De-listing undertaking). Ensure the lumpsum bid includes GST, with a quoted value meeting the ₹114,000 EMD-equivalent threshold if specified.

What documents are required for HPCL vehicle hiring bid in Telangana

Submit Bidder Organization details, Declaration of Relatives, HPCL GST Declaration, HPCL De-listing undertaking, price breakup sheet, GST certificate, PAN, experience certificates, and any OEM authorizations as per tender attachments.

What are the contract quantity adjustment rules for HPCL tender

The buyer may adjust contract quantity or duration by up to ±25% at the time of issue and post-issuance; bidders must accept revised quantity or duration as per ATC terms.

What is the payment term for HPCL vehicle hire contract in Warangal

Invoices are to be raised in the name of the consignee; the tender specifies a lumpsum value inclusive of GST and HPCL standard payment processing terms.

Which standards or formats apply to HPCL bids for transport services

Use HPCL-provided formats; HPCL terms supersede others; ensure GST declarations and de-listing undertakings are included with the bid.

When can the contract be terminated under HPCL terms

HPCL may terminate for material breach, delivery failure, insolvency, misrepresentation, or non-compliance with essential terms as described in ATC.

What is the EMD requirement for this HPCL tender in Warangal

The tender lists an EMD amount of ₹114,000; bidders must provide the specified EMD as part of the bid submission per HPCL terms.

How to ensure eligibility for HPCL vehicle hiring tender 2025

Meet all mandatory declarations, upload price breakup, provide GST/PAN, experience certificates, and OEM authorizations if required; comply with Scope of Work and HPCL attachment guidelines.