GEM

Indian Army Udampur Tender for Cover, Cadet Bicycle, Ply BWR-AA, Wood MR-AA, Brush 2025

Posted

24 Oct 2025, 10:22 am

Deadline

03 Nov 2025, 11:00 am

EMD

₹29,235

Location

UDHAMPUR , JAMMU & KASHMIR

Progress

Issue24 Oct 2025, 10:22 am
AwardPending
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Quantity

447

Category

Ply BWR-AA

Bid Type

Two Packet Bid

Categories 2

PEDAL POWERED VEHICLES BICYCLE

Tender Overview

The procurement is led by the Indian Army under the Department Of Military Affairs for items including cover, cadet bicycle, ply BWR-AA, wood MR-AA, and brush at the Udhamur (Udampur) location in Jammu & Kashmir (182101). The tender lists an EMD of ₹29,235 and requires compliance with Defence registration rules. The scope appears to be multi-item in a single call with five BOQ entries, though exact quantities are not disclosed. Bidders must ensure manufacturer authorization where applicable, disclose GST handling, and adhere to the purchaser’s option clause allowing up to ±50% quantity variation. A critical differentiator is the Defence-specific registration/empanelment requirement and NDA compliance. The contract focuses on standard supply of small to mid-size items, with emphasis on authorized distributors and OEM confirmations. Unique terms include the option to adjust quantities and a mandatory vendor code creation process during bidding.

Technical Specifications & Requirements

  • No technical specifications are published in the tender data. EMD amount is ₹29,235. No itemized unit counts or detailed product standards are provided. The BOQ shows five entries but lists N/A for quantity and unit, indicating an incomplete data set.
  • Key compliance elements to anticipate: vendor registration with a Defence body, OEM authorization for authorized distributors, and a non-disclosure declaration. The terms require GST awareness, and the option clause permits quantity variations up to 50% with adjusted delivery timelines. Prepare to demonstrate capability to deliver multiple items under a single contract.

Terms, Conditions & Eligibility

  • EMD: ₹29,235 as security deposit.
  • Registration/Empanelment: bidders must be registered with a Defence organisation or ordnance department by bid opening.
  • Authorisation: OEM or Authorized Distributor certificates required with bid.
  • GST: bidder to quote GST with actual applicability; reimbursement as per actuals up to quoted rate.
  • Delivery: option clause allows ±50% quantity variation and extended delivery based on the formula provided; minimum extension 30 days.
  • NDA: mandatory declaration on bid letterhead prohibiting disclosure of contract details.
  • Payment terms: not specified; prepare for Defence procurement cycles and verification of bank mandates.
  • Data integrity: vendor code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate) to accompany bid.

Key Specifications

  • EMD: ₹29,235

  • Location: Udhamur, Jammu & Kashmir - 182101

  • Items: 5 BOQ entries with N/A quantities

  • GST handling as per actuals or quoted rate

  • Option clause: ±50% quantity variation

  • Registration: with Defence or ordnance department by bid opening

Terms & Conditions

  • EMD requirement of ₹29,235 and credibility verification

  • Defence/ORD DEPOT registration mandatory for bid opening

  • 50% quantity variation right and corresponding delivery adjustments

Important Clauses

Payment Terms

GST handling per actuals or applicable rates; no fixed payment schedule specified; verify with Defence procurement terms.

Delivery Schedule

Option to increase/decrease quantity up to 50% at contract award; delivery period adjustments based on formula provided; minimum 30 days extension.

Penalties/Liquidated Damages

Not specified in data; bidders should anticipate standard LDs for late delivery per Defence norms.

Bidder Eligibility

  • Not under liquidation or bankruptcy; successful completion of vendor code creation

  • Defence/ORD DEPOT registration by bid opening

  • OEM authorization for non-manufacturer bidders

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cover C2 1005-560677 COVER MG 7.62 MM PKT (CO-AXIAL) 18 nos lpjco@tusker 45
2 Cadet Bicycle C3 2340-000109 CADET BICYCLE WITH PVC TOP SADDLE IN BLA 4 nos lpjco@tusker 45
3 Ply BWR-AA H3 5530-000220 PLYWOOD FOR GENERAL PURPOSES BWR-AA 7PLY 188 nos lpjco@tusker 45
4 Wood MR-AA H3 5530-000227 PLYWOOD FOR GENERAL PURPOSES MR-AA 3 PLY 176 nos lpjco@tusker 45
5 Brush C1 1005-000712 BRUSH CLEANING SA NO 3 MK 1 61 nos lpjco@tusker 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

OEM Authorized Certificate / Manufacturer authorization (where applicable)

6

Non-disclosure declaration on bidder letterhead

7

Vendor code creation documents

Frequently Asked Questions

How to bid in the Indian Army tender in Udampur Jammu Kashmir 2025?

Bidders must register with the Defence ORD DEPOT, obtain OEM authorization if not the manufacturer, and submit documents including PAN, GSTIN, cancelled cheque, and EFT mandate. EMD is ₹29,235. Ensure NDA and vendor code creation are completed before bid opening to participate in the multi-item tender.

What documents are required for vendor code creation in this bid?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank. Include OEM authorization if you are an authorized distributor and NDA on bidder letterhead. These enable vendor code creation and eligibility for the Defence procurement process.

What are the delivery terms for quantity variation in this Army tender?

The purchaser may vary quantity by up to 50% at contract placement and during currency, with delivery time recalculated as (increased quantity/original quantity) × original delivery period, minimum 30 days. Extended delivery allowed within original obligations under the option clause.

What is the EMD amount and how is GST handled for this tender?

EMD amount is ₹29,235. GST handling is at bidder’s responsibility; reimbursement will follow actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GSTIN is valid and quoted GST is accurate.

What standards or certifications are required for this Army procurement?

The tender data lists no explicit technical standards; however, OEM authorization and NDA are required. Prepare for standard Defence procurement compliance and ensure any items with defense approvals or certifications are ready for submission.

When does the vendor registration with Defence authorities need to be completed?

Registration must be completed before bid opening. The terms require bidders to be registered/empanelled with Defence or ordnance depots for the required goods/service category by the bid opening date.

How many items are in the BoQ and what are their specifications?

BoQ shows 5 items, all listed as N/A for quantity and unit, indicating incomplete explicit specifications. Prepare to submit generic compliance plus OEM-specific details and ensure supplier capabilities match Defence expectations and NDA obligations.

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