GEM

Water Resources Department Bihar Security Manpower Tender Gaya Bihar 2025 - Armed Guard & Watchman Standards

Bid Publish Date

20-Nov-2025, 10:49 pm

Bid End Date

01-Dec-2025, 11:00 am

Bid Opening Date

01-Dec-2025, 11:30 am

EMD

₹11,000

Value

₹5,84,279

Location

Progress

Issue20-Nov-2025, 10:49 pm
AwardPending
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Quantity

8

Bid Type

Single Packet Bid

Key Highlights

  • Local Bihar-based service office mandatory for eligibility
  • Escalation Matrix with active contact numbers required
  • EMD amount clearly defined as ₹11,000
  • Past experience proof acceptable via contract copies with invoices or execution certificates
  • Office & Dam security scope including Armed Guards and Watchmen
  • No BOQ; framework-based staffing contract with compliance expectations

Categories 2

Tender Overview

Water Resources Department Bihar seeks Security Manpower Service (Version 2.0) for OFFICE & DAM; WATCHMAN and Armed Security Guard coverage at sites in GAYA, BIHAR 804403. Estimated value: ₹584,278.74 with an EMD of ₹11,000. Bidders must establish a local service office within the state and provide an escalation matrix for service support. The procurement targets sustained security staffing rather than single-site deployment, emphasizing timely response and on-site presence. Notable differentiators include mandatory state-based office and documented escalation procedures. The absence of BOQ items indicates a framework-based staffing contract with clear compliance expectations.

Technical Specifications & Requirements

  • Product/Service: Security Manpower Services (Version 2.0) for OFFICE & DAM security, including Watchman and Armed Security Guard roles.
  • Location/Scope: Gaya, Bihar; staffing across office and dam installations as per department demand.
  • Key Requirements:
    • Local presence: office in the state of consignee with documentary evidence.
    • Service support: provide Escalation Matrix with contact numbers.
    • Documentation: upload all certificates/documents sought in Bid, ATC, Corrigendum.
    • Past Experience: acceptable proofs include contract copies with invoices and client execution certificates.
  • Standards/Certifications: not explicitly specified; candidates should prepare standard manpower compliance documents and client references.
  • Delivery/Support: ongoing security staffing with clear escalation pathways and support access.

Terms, Conditions & Eligibility

  • EMD: ₹11,000
  • Office requirement: Bidder must have a local office in Bihar.
  • Escalation Matrix: mandatory submission with telephone contact details.
  • Documentation: include all required certificates and past-experience proofs as per ATC/Corrigendum.
  • Past Experience proofs: contract copies with invoices and client execution certificates acceptable.
  • Payment terms: not specified; bidders should anticipate standard government procurement terms and milestone-based payments.
  • Warranty/Support: not specified; ensure service continuity and performance oversight through escalation channels.

Key Specifications

  • Security Manpower Services (Version 2.0) for OFFICE & DAM

  • Roles: WATCHMAN, ARMED SECURITY GUARD

  • Location: GAYA, BIHAR

  • Estimated value: ₹584,278.74

  • EMD: ₹11,000

  • Local Bihar office mandatory

  • Escalation matrix required

Terms & Conditions

  • Local state office requirement for eligibility

  • EMD amount and escalation matrix submission

  • Past experience proofs accepted via contracts/invoices

  • Documentation must align with ATC/Corrigendum

Important Clauses

Payment Terms

Not explicitly specified; bidders should align with standard government terms, milestone-based payments, and commissioning support.

Delivery Schedule

Staffing deployment across OFFICE & DAM locations with continuous coverage; escalation response timelines to be defined by bidder.

Penalties/Liquidated Damages

Not specified in data; bidders should anticipate standard LDs for non-performance or late staffing per agreement.

Bidder Eligibility

  • Must maintain a local Bihar-based service office

  • Provide escalation matrix with telephone numbers

  • Submit all required certificates and past experience proofs

  • Demonstrate capability for armed security staffing in government sector

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Required Documents

1

GST registration certificate

2

PAN card

3

Past experience certificates or contract execution documents

4

Invoices supporting previous contracts

5

Execution certificates from clients

6

OEM authorizations (if applicable)

7

Escalation Matrix document with contact numbers

8

Documentation evidencing local Bihar office

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the security manpower tender in Gaya Bihar 2025

Bidders should register with the Water Resources Department Bihar portal, prepare a local Bihar office proof, escalate contact matrix, and submit all required certificates (GST, PAN) plus past experience proofs like contracts and client execution letters. Ensure EMD of ₹11,000 is paid and uploaded with the bid.

What documents are required for the security manpower bid in Gaya

Required documents include GST registration, PAN card, past experience proofs (contracts with invoices or execution certificates), financial statements if requested, EMD proof of ₹11,000, escalation matrix, and proof of a Bihar-based local office as per ATC/Corrigendum.

What are the essential eligibility criteria for armed guard staffing

Eligibility includes a Bihar-based office, ability to provide an escalation matrix, submission of mandatory certificates, and proof of past security staffing contracts (watchman/armed guards) via contracts or client certificates. Experience in government sector is advantageous.

What is the EMD amount and its purpose for this tender

The bid security deposit is ₹11,000. It ensures bid seriousness and provides a security against bid withdrawal or non-performance. EMD must be paid as prescribed and uploaded with the bid submission.

What delivery/deployment expectations exist for security staff in Gaya

Staff must cover OFFICE & DAM locations with continuous presence. While exact timelines are not specified, bidders should define deployment schedules, response times, and escalation procedures to align with department needs.

Which certifications are mandatory for bidder qualification in Bihar

Mandatory documents include GST, PAN, and past-experience proofs. While explicit standard certifications aren’t listed, bidders should provide client execution certificates or equivalent evidence of security staffing capability.

How to submit escalation matrix and support contact details

Prepare a formal escalation matrix with multiple hierarchical contacts (landline, mobile) and petween 24/7 availability. Attach this matrix to the bid and ensure the numbers are reachable for security incident coordination.

What are the payment terms for the Water Resources Department contract

Exact payment terms aren’t stated; bidders should anticipate standard government terms—potential milestone-based payments on deployment and monthly settlement after acceptance, with contingency for performance review as per contract.

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