GEM

Indian Army M4 CHIP BASED TABLET and High End Laptop Tender 2025, Department of Military Affairs, India

Bid Publish Date

13-Nov-2025, 10:57 am

Bid End Date

29-Nov-2025, 11:00 am

Location

SONITPUR , ASSAM

Latest Corrigendum Available

Progress

Issue13-Nov-2025, 10:57 am
Corrigendum24-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Category

M4 CHIP BASED TABLET

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Specific OEM authorizations may be required for M4 CHIP BASED TABLET and high-end laptops
  • • Technical certifications/standards: IS/IEC standards or organization-specific conformance not explicitly listed
  • • Special clauses: Advance sample approval workflow; 7-day windows for submission and feedback; potential contract termination for major deviations
  • • Eligibility criteria: Demonstrable past experience via contracts, invoices, or client certificates
  • • Warranty/support: Carry-in warranty prerequisites; on-site warranty option if specified
  • • Penalties/Performance bonds: No LD or penalty details provided in the data
  • • Delivery/Installation: Bulk supply contingent on approved sample; delivery period refixed if buyer delays
  • • Unique conditions: No BOQ, no explicit quantity; focus on sample-driven conformity and supply chain readiness

Categories 1

LAPTOP

Tender Overview

The Indian Army, Department of Military Affairs, seeks supply-only goods for a high-end computing category, including M4 CHIP BASED TABLETS and notebook-class laptops. The tender specifies an advance sample approval workflow: 7 days to submit 9/14 samples, and 7 days for buyer feedback; bulk supply follows approved specs. Past-experience proofs accepted via contracts, execution certificates, or third-party notes. Service-centre presence in consignee states is required for carry-in warranties, otherwise on-site warranties apply. No BOQ items or explicit quantities are listed. Location details are not disclosed in the provided data, and the estimated value is not published. The buyer emphasizes compliance with contract specifications and sample-driven conformity before bulk manufacturing.

Technical Specifications & Requirements

  • Scope: Only supply of Goods (no services).
  • Sample process: Submit 9/14 samples within 7 days of award; buyer to approve or provide a modification list within 7 days. If delayed by buyer, delivery period is refixed without LD. Major deviations may trigger fresh samples or contract termination. Samples for testing supplied by contractor free of cost. Any pre-bulk bulk production costs borne by Seller if samples are rejected.
  • Experience proofs: Acceptable documents include contract copies with invoices and self-certification, client execution certificates, or third-party notes.
  • Service & Support: Functional service centre in each consignee state for carry-in warranty; on-site warranty if applicable.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided tender data.
  • Delivery: Not specified; delivery timeline is tied to sample approval and subsequent bulk-release process.
  • Payment terms: Not specified in the data provided.
  • Documents to submit: GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid documents, OEM authorizations (as applicable).
  • Warranty/penalties: Carry-in warranty service centre requirement; on-site warranty may override. Penalty provisions not detailed in the provided content.
  • Past project criteria: Demonstrate capability via contract copies, execution certificates, or third-party release notes.
  • Special clause: Advance sample approval is a gating factor for bulk manufacturing and delivery timelines.

Key Specifications

  • Product scope includes M4 CHIP BASED TABLET and High End Laptop / Notebook

  • No BOQ items listed; emphasis on sample-driven conformity and bulk supply after approval

  • Advance sample process: 9/14 samples, 7 days submission; 7 days for buyer feedback

  • Delays by buyer lead to delivery period refix without LD; major deviations may trigger fresh samples or termination

  • Carry-in warranty requires service centre presence in each consignee state; otherwise on-site warranty applies

  • Past experience documents accepted: contracts with invoices, execution certificates, or third-party notes

Terms & Conditions

  • Advance sample approval is mandatory before bulk manufacturing and delivery

  • Delivery schedule may be adjusted if buyer delays sample approval, with no liquidated damages

  • Proof of past experience can be provided via multiple acceptable documents

  • Service center presence in consignee states is required for carry-in warranty

Important Clauses

Payment Terms

Not specified in supplied data; bidders should expect standard government tender terms and confirm via bidder inquiry

Delivery Schedule

Delivery timeline linked to advance sample approval; bulk supply follows approved specs; delays by buyer may extend delivery period without LD

Penalties/Liquidated Damages

Not detailed in provided terms; potential termination for non-conformity after sample approval

Bidder Eligibility

  • Demonstrated experience via past contracts or invoices for similar electronics supply

  • GST registration and PAN proof submitted with bid

  • Ability to provide OEM authorization or recognized supplier status

  • Functional service center coverage in at least one consignee state or willingness to provide on-site warranty

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from prior contracts or supply projects

4

Financial statements or annual reports to demonstrate financial capability

5

EMD submission proof (as applicable by tender rules)

6

Technical bid documentation detailing product specifications

7

OEM authorization letters or manufacturer-proxy documentation

8

Contract copies, client execution certificates, or third-party inspection notes as past-project proof

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

29-Nov-2025, 11:00 am

Opening Date

29-Nov-2025, 11:30 am

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Indian Army M4 CHIP BASED TABLET tender in 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, and OEM authorizations along with technical bid. The process begins with advance sample submission within 7 days of award, with 9/14 samples required. Ensure compliance with sample approval timelines to prevent delays in bulk delivery.

What documents are required for Indian Army procurement bid in 2025

Required documents include GST certificate, PAN card, experience certificates or execution letters, financial statements, EMD proof, technical bid, and OEM authorizations. Past contracts or client certificates should show project value and work scope. Include service capability details for carry-in or on-site warranty.

What are the technical specifications for M4 CHIP BASED TABLET tender in 2025

There are no explicit technical specs listed in the data. Bidders should prepare product sheets covering processor, RAM, storage, display, battery, and security features, plus OEM conformance. Ensure that all products align with approved sample specifications after the 7-day review window.

When is the sample submission deadline for Indian Army bulk supply

Within 7 days of contract award, bidders must submit 9/14 advance samples for buyer approval. After submission, the buyer has up to 7 days to approve or request modifications. If the buyer delays, the delivery schedule is revised without liquidated damages.

What are the payment terms for Indian Army electronics supply contract

The provided data does not specify payment terms. Bidders should expect government tender norms, potentially including milestone payments linked to sample approval and delivery milestones. Confirm payment terms during bid clarification and ensure alignment with the kick-off after sample approval.

What is required for service and warranty in Indian Army procurement

A functional Service Centre must exist in the state of each consignee location for carry-in warranty; on-site warranty applies if specified. Proof of service capabilities, spare-part availability, and response time commitments should be included in the bid to demonstrate post-sale support readiness.

How to prove past experience for Indian Army electronics tenders 2025

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, and third-party release notes. These documents should clearly indicate scope, contract value, delivery performance, and compliance with contractual specifications.

What happens if samples do not conform to contract specifications

If samples show major deviations, the buyer may require fresh samples or terminate the contract after notifying deviations. In case of non-conformity, bulk manufacturing clearance may be withdrawn, and the seller bears associated costs for unapproved samples.

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