electronic digital postal franking machine
Indian Council For Cultural Relations
CENTRAL DELHI, DELHI
Posted:
18 December 2024
Closed:
28 December 2024
GEM
GEM
Railway Board Electronic Digital Postal Franking Machine Tender New Delhi 2026
Progress
Issue04-Jun-2026, 4:14 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Tender Overview
The tender, issued by the Railway Board (Indian Railways) in New Delhi, Delhi for an electronic digital postal franking machine, seeks suppliers to participate under defined quantity adjustment and delivery terms. The contract contemplates an adaptable order volume with up to 25% quantity variation during both initial and currency periods, at contracted rates. Bidders should be prepared for delivery timelines anchored to the last date of the original delivery order and to adjust timelines proportionally if the option clause is exercised. The presence of a structured certificate requirement indicates rigorous compliance, and the absence of BOQ items suggests a fixed or unspecified scope pending finalisation.
Technical Specifications & Requirements
- Product: electronic digital postal franking machine
- Quantity/Scope: 25% increase/decrease allowed at contract formation and during currency, at same rates
- Delivery: timeline linked to the original delivery order; extended periods calculated as (additional quantity ÷ original quantity) × original days, with a minimum of 30 days
- Compliance: bidders must upload all required certificates as per Bid Document, ATC, and any corrigenda
- Certificates: ensure submission of standard corporate and product qualifications as mandated
- Location: procurement focused on supply to/through Railway Board in New Delhi, Delhi
Terms, Conditions & Eligibility
- EMD/Deposits: explicit amounts not disclosed; bidders must meet standard tender documentation
- Delivery Terms: option clause allows delivery extension within original delivery window
- Documentation: ensure all mandatory certificates and documents are uploaded
- Scope: no BOQ items listed; final scope to be confirmed with subsequent documents
- Compliance: adherence to buyer terms and replacement of any missing certificates is mandatory
- Bid Acceptance: adherence to all ATC/Corrigendum requirements is required
Key Specifications
-
- Product/service: electronic digital postal franking machine
-
- Delivery: contract period extends per option clause with minimum extensions of 30 days
-
- Compliance: upload all required certificates per Bid Document, ATC and Corrigendum
-
- Standards/Certificates: ensure product and company certifications are provided as specified in tender documents
-
- Scope: no BoQ items listed; exact quantity adjustments governed by contract terms
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contracted rates
-
Delivery period adjusts proportionally with a minimum of 30 days
-
Mandatory certificate upload to prevent bid rejection
Important Clauses
Payment Terms
Not specified in provided data
Delivery Schedule
Delivery window tied to last date of original delivery order; extended period calculated as (additional quantity ÷ original quantity) × original delivery period
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
-
Registered vendor with GST and PAN
-
Experience in supplying electronic postal equipment
-
Financial stability evidenced by recent statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
electronic digital postal franking machine (Q3)
Authority Records
MINISTRY OF RAILWAYS
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Documents 3
GeM-Bidding-9421757.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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electronic digital postal franking machine
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Posted:
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Closed:
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Central Delhi Postal Franking Machine Tender 2026 – Electronic Digital Franking Equipment ISO/IS 550 Compliant 2026
N/a
CENTRAL DELHI, DELHI
Posted:
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Closed:
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Closed:
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (similar projects)
4
Financial statements (last 2-3 years)
5
EMD/Security deposit documents
6
Technical bid documents
7
OEM authorization or dealer/distributor certificates (if applicable)
8
Any product-specific compliance certificates
Frequently Asked Questions
Key insights about DELHI tender market
What documents are required for the franking machine tender in New Delhi?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations. Ensure all ATC and corrigendum requirements are attached to avoid rejection. Detailed submission standards align with Railway Board procurement norms.
How is the quantity variation handled in this Railway Board tender?
The contract allows up to 25% variation in ordered quantity at contracted rates. The delivery period adjusts using the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What standards or certifications are required for the franking machine bid?
Bidders must upload certificates as per the Bid Document, ATC, and Corrigendum. Ensure product certificates and company certifications are included. Specific standards are to be confirmed in the tender documents; ISI or ISO-like certifications may be applicable depending on final specifications.
When is delivery expected after placing the original order?
Delivery schedule is tied to the last date of the original delivery order. If an extension occurs, the additional time is calculated per the option clause, with a guaranteed minimum extension of 30 days.
What are the eligibility criteria for Railway Board franking equipment suppliers?
Eligibility includes GST registration, valid PAN, prior experience with similar equipment, and demonstrable financial stability. OEM authorization or dealer certificates strengthen eligibility, along with compliance to all tender terms and corrigenda.
What is the submission process for this New Delhi tender?
Submit all mandatory documents through the official portal, ensuring ATC and corrigenda are acknowledged. Include EMD documents and technical bid as separate sections. Non-submission of required certificates may lead to bid rejection.
What is the scope of supply for the electronic franking machine tender?
Scope currently notes an electronic digital postal franking machine with potential quantity adjustments. Exact model, capacity, and installation requirements will be clarified in the final BOQ and additional tender documents—watch for updates and OEM specifications.
How to verify compliance with tender delivery terms in Delhi procurement?
Review the option clause for quantity variations and delivery extensions. Confirm the calculated extension rule and ensure your project plan accommodates a minimum 30-day extension. Verify alignment with last order date and contract rate security.
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Documents 3
GeM-Bidding-9421757.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS