Label Printer / Barcode Printer
All India Institute Of Medical Sciences (aiims)
RAIPUR, CHHATTISGARH
Posted:
23 December 2025
Closed:
2 January 2026
GEM
GEM
Directorate Of Medical Education & Research Label/Barcode Printer Tender Haryana 2026 ISO & IP Standards
Bid Publish Date
05-Jun-2026, 9:48 am
Bid End Date
15-Jun-2026, 4:00 pm
Progress
Issue05-Jun-2026, 9:48 am
AwardPending
Quantity
7
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization required for bidders (Manufacturer Authorization certificate) attached with bid
- • Up to 25% quantity variation allowed during contract and currency period with adjusted delivery timeline
- • Advance sample approval within 5 days post-award; bulk supply only after sample conformance
- • Label/Barcode Printer category (Q2) with IP rating and connectivity specifications
- • Delivery period adjustments triggered by sample approval delays; no LD details specified
- • BoQ items are not provided; procurement relies on technical spec conformity and supplier capability
Tender Overview
The procuring organization is the Directorate Of Medical Education & Research for the Medical Education & Research Department Haryana. The tender targets the supply of Label Printer / Barcode Printer equipment (Q2) with no BOQ items listed. Although exact quantities and the estimated value are not disclosed, the specification set indicates a focus on print technology, resolution, speed, print width, media, ribbon, connectivity, power, battery, and IP rating. The scope emphasizes OEM authorization where applicable and a pre-approval sample process post award. This procurement seeks vendors capable of delivering compliant printing hardware that meets the listed technical criteria and can align with the buyer’s approval timeline and option-based quantity adjustments. The unique aspect is the explicit option clause allowing up to 25% quantity variation and a sample-approval workflow prior to bulk manufacturing.
Technical Specifications & Requirements
- Product category: Label/Barcode Printer
- Printing technology: as specified in tender; exact type not disclosed
- Minimum resolution: as per tender (dpi not stated)
- Minimum print speed: as per tender (mm/sec not stated)
- Maximum print width: as per tender
- Media support: ribbon compatibility and media handling details
- Connectivity: interface options to be confirmed
- Power: power input and battery capacity (mAh) details required
- Certification: IP rating required; other certifications (if any) to be provided
- Other: OEM authorization required for distributors; advance sample approval within 5 days of award; LD penalties not specified
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity by up to 25% at contract, with delivery extended accordingly
- Manufacturer authorization: OEM/Authorised Distributor details required with bid
- Advance sample: 1 sample within 5 days of award; modifications communicated within 5 days; bulk supply per approved sample
- Delivery & payment terms: Not explicitly defined; terms to be aligned with contract specifications
- Scope of supply: Inclusive of all costs; bulk readiness contingent on sample approval
- Penalties: Not explicitly defined; contract may reference LD for deviations
Key Specifications
-
Product/service: Label/Barcode Printer
-
Category: Printing equipment with specified resolution and speed
-
Standards: IP rating requirement; ISO/IEC certifications if mentioned
-
Connectors: USB/Ethernet/Serial interfaces (as applicable)
-
Media/Ribbon: Ribbon support and media compatibility
-
Power: Electrical requirements and battery capacity (mAh)
Terms & Conditions
-
EMD amount not disclosed; ensure confirmation at bid submission
-
Delivery flexibility: 25% quantity variation permitted
-
Advance sample approval within 5 days; bulk supply subject to conformity
-
OEM authorization required for distributors; provide full details
Important Clauses
Option Clause
Purchaser can adjust quantity by up to 25% during contract and currency, with delivery periods recalculated accordingly.
Manufacturer Authorization
Bid must include OEM/Original Service Provider authorization detailing name, address, email, and phone.
Advance Sample
Within 5 days of award, submit a sample; buyer approves or lists modifications within 5 days; bulk supply to follow.
Bidder Eligibility
-
Experience in supplying label/barcode printers or equivalent printing hardware
-
Valid GST registration and financial capability documentation
-
OEM authorization or authorized distributor status for the printer brand
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Label Printer / Barcode Printer (Q2)
Authority Records
MEDICAL EDUCATION AND RESEARCH DEPARTMENT
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Documents 3
GeM-Bidding-9421716.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Description of Store | Lable printer/ barcode printer with Power adapter, Sample Roll and connecting cable with standard 1 year warranty |
| Specification | Type | Desktop Based / Through AC Adapter |
| Specification | Printing Technology | Thermal Transfer, Direct Thermal |
| Specification | Minimum Resolution (in dpi) | 300 |
| Specification | Minimum Print Speed (in mm/sec) | 201 to 300 Or higher |
| Specification | Maximum Print Width | Up to 4 Inch |
| Media Support | Ribbon Support | Yes |
| Media Support | Connectivity and Interface | Wi-Fi, Bluetooth, Ethernet, Universal Serial Bus (USB) |
| Power | Battery Capacity (mAh) | Not Applicable Or higher |
| Certification | IP Rating | Not Applicable |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar label/barcode printer supply
4
Financial statements or turnover documents as proof of capability
5
EMD/Security deposit details (if specified in terms)
6
Technical bid documents demonstrating compliance with printing specifications
7
OEM authorization or authorized distributor certificate
Frequently Asked Questions
How to bid for Haryana barcode printer tender with OEM authorization
Bidders must submit OEM authorization along with bid, provide GST, PAN, and experience certificates for similar printer supply. Ensure compliance with IP rating and connectivity requirements; include advance sample submission within 5 days of award and be prepared for up to 25% quantity variation.
What documents are required for Haryana printer procurement bid 2026
Required documents include GST registration, PAN, financial statements, experience certificates for similar work, OEM authorization, and technical bid detailing printing technology, DPI, speed, width, and connectivity interfaces; EMD details should be clarified in terms.
What are the sample approval deadlines for printer contract in Haryana
Submit one advance sample within 5 days of contract award. The buyer will approve or request modifications within 5 days; bulk supply begins after approval. Delays in sample approval may push delivery timelines without LD penalties specified.
What standards and certifications must barcode printers meet in this tender
Printers should meet IP rating requirements and any applicable ISO/BIS/ISI standards referenced in the terms; ensure model-specific DPI, print speed, and width meet tender specifications for official acceptance.
When is the quantity variation allowed during the contract
The purchaser reserves the right to adjust quantities by up to 25% of bid quantity at the time of placement and during the currency of the contract, with delivery period adjusted accordingly.
What is required for OEM/distributor authorization in this bid
Submit an Authorization Form detailing OEM name, designated officer, address, email, and phone. This must accompany the bid to validate distributor status and ensure post-sale support aligns with contract requirements.
How to ensure compliance with connectivity and power requirements for printers Haryana
Provide explicit connectivity options (USB/Ethernet/Serial), power input details and battery capacity (mAh) if applicable; ensure printers support required interfaces and operate within specified voltage ranges for Haryana installation environments.
What if the BOQ is not provided for the tender in Haryana
In the absence of a BOQ, bidders should rely on the listed specifications (printing technology, resolution, speed, width, media, ribbon, connectivity, IP rating) and submit a technically compliant proposal with a detailed bill of materials and unit prices.
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Documents 3
GeM-Bidding-9421716.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS