GEM

Indian Army Department of Military Affairs Starter Hub Sprag Clutch Assembly & Related Components Tender India 2025

Posted

25 Oct 2025, 04:54 pm

Deadline

04 Nov 2025, 05:00 pm

Location

CHAMOLI , UTTARAKHAND

Progress

Issue25 Oct 2025, 04:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8

Category

Stator

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Items: Starter Hub Sprag Clutch Assembly; 2 Cylinder Head Gasket 93MM; ORV Drive Belt; Seal Flange Lube Viton; Stator
  • • Delivery flexibility: Quantity can change by up to 25% during contract and currency period
  • • Advance sample rule: 5 days to submit; 5 days for buyer to approve or request modifications
  • • Inspection: Pre-dispatch and Post Receipt options via Board of Officer
  • • Payment terms: Not explicitly stated; align with standard Indian Army procurement terms
  • • Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation

Categories 6

MACHINE BELT FLANGE SYNCHRONOUS MOTORS STARTER SEALING RING ENGINE PARTS

Tender Overview

The Indian Army, Department of Military Affairs, is inviting bids for a multi-item procurement package including a Starter Hub Sprag Clutch Assembly, a 93MM Cylinder Head Gasket, ORV Drive Belt, Seal Flange Lube Viton, and a Stator. The BOQ lists 5 items with unclear quantity details, underscoring a need to align with contract quantities and delivery terms. The buyer reserves option to modify order quantity by up to 25% during both initial and currency periods, at contracted rates. Bidder must be prepared for advance sample approval and potential pre-dispatch inspection. The opportunity targets suppliers capable of meeting military-grade component standards and rapid, staged delivery upon award.

Technical Specifications & Requirements

  • Items: Starter Hub Sprag Clutch Assembly; 2 Cylinder Head Gasket (93MM); ORV Drive Belt; Seal Flange Lube Viton; Stator
  • Key process: Advance sample submission within 5 days of award; buyer to approve or specify modifications within 5 days; bulk supply must follow approved sample.
  • Inspection: Pre-dispatch (if clause enabled) or Post Receipt Inspection by Board of Officer; acceptance testing aligned to contract specs.
  • Compliance: Must adhere to contract framework and supply as per approved sample; LD/terminations possible for major non-conformities.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation required.
  • Delivery windows: To be determined via delivery period calculations; option clause allows delivery extension linked to quantity changes.

Terms, Conditions & Eligibility

  • EMD details not specified; follow option to adjust quantity up to 25% and extended delivery windows with minimum 30 days.
  • Eligibility: Provide PAN, GSTIN, cancelled cheque, EFT mandate; inspection arrangements as per Agency chosen by Buyer.
  • Payment & penalties: Standard government terms apply; contingent on timely delivery of approved samples and conformance to specifications; failure may trigger contract termination.
  • Submission readiness: Ensure readiness for pre-dispatch or post-receipt inspection and compliance with Board of Officer recommendations.
  • Other terms: No tender ID or dates provided; bidder must comply with Buyer Added Terms and applicable ATC conditions.

Key Specifications

  • Product names: Starter Hub Sprag Clutch Assembly; 2 Cylinder Head Gasket 93MM; ORV Drive Belt; Seal Flange Lube Viton; Stator

  • Quantities: 5 items listed; exact quantities not provided

  • Standards: Not specified in tender data

  • Delivery: Flexible with option clause; minimum extension 30 days

  • Quality/Testing: Advance sample approval required; major deviations may lead to termination

Terms & Conditions

  • Option Clause: +/- 25% quantity; extended delivery period with calculated time

  • Advance sample: 5 days to submit; 5 days for buyer approval or modifications

  • Inspection: Board of Officer for post-dispatch or pre-dispatch if ATC chosen

Important Clauses

Payment Terms

Payment terms aligned to government procurement; exact terms not specified; ensure compliance with advance sample and inspection milestones

Delivery Schedule

Delivery period begins after original delivery order; extended time calculation: (Increase quantity / Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

LDs may apply for non-conformance or delays; termination possible for major deviations from contract specifications

Bidder Eligibility

  • Submit PAN and GSTIN with bid

  • Provide EFT mandate and cancelled cheque

  • Be prepared for advance sample approval within 5 days of award

  • Accept inspection by Board of Officer or nominated agency

  • Demonstrate ability to supply military-grade components without non-conformances

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Starter Hub Sprag Clutch Assembly Starter Hub Sprag Clutch Assembly 2 nos milangem 21
2 2 Cylinder Head Gasket 93MM 2 Cylinder Head Gasket 93MM 2 nos milangem 21
3 ORV Drive Belt ORV Drive Belt 1 nos milangem 21
4 Seal Flange Lube Viton Seal Flange Lube Viton 2 nos milangem 21
5 Stator Stator 1 nos milangem 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Vendor code creation documents

6

Any applicable OEM authorization (if required)

Frequently Asked Questions

How to bid for Indian Army starter hub clutch components tender in India 2025

Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents. Submit bids with 5-day advance sample, and be ready for Board of Officer inspection. Ensure supply aligns with approved sample and retain flexibility for 25% quantity changes during contract.

What documents are required for Indian Army procurement of clutch and gasket

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, and OEM authorizations if applicable. Prepare vendor code creation documents and any existing experience certificates for similar defense components.

What are the technical specs for 93MM cylinder head gasket in this tender

Technical specifics are not fully disclosed; the item is listed as 93MM cylinder head gasket. Suppliers should rely on OEM or BOQ-derived dimensions and ensure gasket meets application fit for the specific engine block and Viton sealing compatibility.

When is advance sample submission required for this Indian Army bid

Advance sample submission must be completed within 5 days of contract award. The buyer will approve or specify modifications within 5 days; failure to comply may push bulk production timelines and delivery milestones.

What is the delivery flexibility for quantity changes in this procurement

The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates. Additional time is calculated by a defined formula with a minimum 30 days extension.

What inspections are applicable for Indian Army stores procurement

Inspection can be Pre-dispatch at seller premises if ATC requires it, or Post Receipt Inspection at consignee site. Board of Officer may conduct inspections; non-conforming goods may trigger rejection or contract termination.

What is required for EFT mandate and vendor code creation in this tender

Submit a bank-certified EFT mandate along with PAN and GSTIN. Vendor code creation is a prerequisite for registration; ensure bank details, account type, and MICR/IFSC codes are accurate for payment processing.

Are there any explicit IS or MIL standards specified for these items

No explicit ISI/IS or MIL standards are listed in the available data. Bidders should confirm standard compliance with buyer during sample approval and reference any OEM or military-grade specifications that align with department requirements.