GEM

Uttar Pradesh Higher Education Department Jaunpur Modular Cold Rooms Tender 2025 - ISI/ISO Compliant, 22000 INR EMD

Posted

22 Oct 2025, 03:41 am

Deadline

10 Nov 2025, 02:00 pm

EMD

₹22,000

Location

JAUNPUR , UTTAR PRADESH

Progress

Issue22 Oct 2025, 03:41 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller with in-India after-sales support required for imported components
  • • 25% quantity variation permitted during order and currency of contract with formula-based delivery extension
  • • EMD via RTGS; exact bank details provided; proof of online transfer mandatory
  • • Scope includes training of operators (minimum 3 personnel) and complete installation, commissioning
  • • Warranty: compressor equipment and cold storage room warranty specified
  • • Delivery and installation to be completed after pre-installation coordination with the university
  • • Standby cooling units for redundancy indicated; detailed capacity and piping requirements

Tender Overview

Organisation: Uttar Pradesh Higher Education Department; location: Jaunpur, Uttar Pradesh 222001; category: Modular Cold Rooms (Q3) for storage and controlled temperature applications. EMD: ₹22,000; scope: Supply, installation, testing, commissioning, training of operators, and statutory clearances if any. Delivery commitments and option clauses permit up to 25% quantity variation during contract and extended periods with proportionate time, minimum 30 days. Unique focus on on-site training for at least 3 personnel and demonstration-based acceptance. This tender targets procurement of modular cold rooms for university facilities with predefined pre-installation coordination and vendor compliance.

Technical Specifications & Requirements

  • Product scope includes modular cold rooms with outer dimensions specified as Size - Outer Dimensions (feet x feet x feet) and a defined Temperature Range with RH control.
  • Cooling unit specifics: evaporating temperature, total cooling units, standby redundancy, nominal capacity for each unit (both chiller and freezer) at evaporating temperature, compressor type and sealing, and fan counts/sizes for evaporators and condensers.
  • Construction details: insulation type, panel thickness (external/internal), floor lamination, panel sheet thickness, door type, number of doors and adjustable shelves, rack material, and load-bearing capacity.
  • Display & controls: display features, display size, and parameters shown.
  • Power: power supply, warranty on compressor equipment, and general cold storage room warranty.
  • Quality & compliance: OEM/authorized seller with India-based after-sales support; ensure documents demonstrate service readiness; RTGS/PBI payment protocol and bid submission proof.

Terms, Conditions & Eligibility

  • Option clause allows quantity variation up to 25% during contract and extended delivery period with a defined recalculated delivery time.
  • Imported products require an OEM/authorized seller with registered India presence for after-sales; affidavit/certificate required.
  • EMD/PBG: submit via online RTGS with proof; specific bank details provided; include bid number and entity name in transfer details.
  • Scope of supply includes installation, testing, commissioning, operator training, and obtaining necessary statutory clearances.
  • Pre-installation coordination, installation by trained personnel, and training of at least 3 persons are mandatory; warranty support response within 24 working hours during warranty.

Key Specifications

  • Modular cold room with outer dimensions specified and temperature range with RH control

  • Nominal cooling capacity per unit at evaporating temp for chiller and freezer units

  • Number of cooling units and standby units for redundancy

  • Compressor type and sealing requirements

  • Evaporator/Condenser fan counts and sizes

  • Insulation type and minimum panel thickness (external/internal)

  • Door type and number of doors; adjustable shelves per rack; rack material and load-bearing capacity

  • Display features, display size, and parameters displayed

Terms & Conditions

  • EMD of ₹22,000; RTGS/online payment with transfer proof

  • 25% quantity variation rights during contract and extended delivery period

  • On-site installation by trained personnel with 3-person operator training

  • Warranty obligations for compressor equipment and cold storage room

  • OEM/Authorized Seller with India-based after-sales support for imported components

Important Clauses

Payment Terms

EMD via RTGS/online; include bid number and bidding entity; use Punjab National Bank account details provided

Delivery Schedule

Delivery period commences after final delivery order; option quantity time extension minimum 30 days; proportional calculation for extended period

Penalties/Liquidated Damages

Not explicitly listed; implied need for timely delivery per contract terms and warranty compliance

Bidder Eligibility

  • Experience in supply, installation, and commissioning of modular cold rooms

  • Turnover & financial stability capable of supporting project scale

  • Presence in India for after-sales service of imported components

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
TYPE / SIZE / TEMPERATURE Application Forensic, laboratories, Hospitality, Pharmaceutical, Horiculture, Floriculture, Sericulture, Biotechnology, Dairy and Food Processing
TYPE / SIZE / TEMPERATURE Type Chiller (Positive Temperature Condensing unit)
TYPE / SIZE / TEMPERATURE "Size - Outer Dimensions (feet x feet x feet)" 6x5x8
TYPE / SIZE / TEMPERATURE Cold Room set Temperature Range(Degree C) (+ 2 to + 8)
TYPE / SIZE / TEMPERATURE RH Range 61 to 80
COOLING UNIT Evaporating Temperature -3.0
COOLING UNIT Total Number of Cooling Units 1, 2
COOLING UNIT Standby units (for Redundancy) 1
COOLING UNIT "Nominal cooling Capacity of each unit of the Chiller @ evaporating Temp (BTU/hr) 6000
COOLING UNIT "Nominal cooling Capacity of each unit of the Freezer @ evaporating Temp (BTU/hr) 6000, 9000, 12000, 18000, NA FOR CHILLER TYPE
COOLING UNIT Type of Compressor Reciprocal
COOLING UNIT Compressor Sealing Fully Hermetical
COOLING UNIT Number of Fans in each evaporator unit 1
COOLING UNIT Size of Evaporator Fans 12.0
COOLING UNIT Number of Fans in each Condersor unit 1
COOLING UNIT Size of Condensor Fans 16.0, 14.0
COOLING UNIT Length of Refregirant Piping inclusive in the scope of supply Upto 10 meter
CONSTRUCTION Insulation Type Poly Urethane Foam
CONSTRUCTION Insulation Panel Thickness (Minimum) 60, 80, 100, 120, 150
CONSTRUCTION Floor Lamination Anti Skid GI Sheet
CONSTRUCTION External Panel lamination Material Pre-Painted Galvanized Iron Sheet (PPGI)
CONSTRUCTION Internal Panel lamination Material Pre-Painted Galvanized Iron Sheet (PPGI), Stainless Steel Sheet - Gr-304
CONSTRUCTION External Panel Sheet Thickness 0.5, 0.4
CONSTRUCTION Internal Panel Sheet Thickness 0.5, 0.4
CONSTRUCTION Cold Storage Door Type Swing / Hinge Door, Flush Type
CONSTRUCTION Number of Doors 1
CONSTRUCTION Number of adjustable shelfs in each Rack 4
CONSTRUCTION Rack Material SS
CONSTRUCTION Load bearing capacity of Rack 50, 75 Or higher
DISPLAY / CONTROL / INTERFACE Display Features LCD, Bcklit LCD, LED, Backlit LED, TFT, Touch Screen Display, Monochrome Display, Colour Display
DISPLAY / CONTROL / INTERFACE Diplay Size 7.0 - 12.0 Or higher
DISPLAY / CONTROL / INTERFACE "Parameters Displayed (Select only the Displayed parameters)" Temperature, RH, Barometric Pressure
SALIENT FEATURES "salient Features (Select applicable features only)" Food safe and CFC free refrigerants used, Micro-processor based electronic control panel board, Power Panel with necessary accessories, Defrost controls available for Negative Temperature Units, NA
POWER Power Supply Single Phase, 230 ± 10% V AC
WARRANTY Warranty on Compressor Equipment 3, 5, 7 Or higher
WARRANTY Warranty of Cold Storage Room 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar modular cold room supply/installation

4

Financial statements (last 2-3 years)

5

EMD payment proof (RTGS transfer receipt)

6

Technical compliance certificates (as applicable)

7

OEM authorization/authorized dealer certificate for imported components

8

Pre-installation coordination plan and training plan

9

Any statutory clearances required by local authorities

Frequently Asked Questions

How to bid for modular cold room tender in Jaunpur Uttar Pradesh 2025

Bidders must submit GST, PAN, experience certificates, financials, and EMD proof via RTGS to the specified Punjab National Bank account. Include OEM authorization for imported components and detailed installation/commissioning plans. Ensure compliance with after-sales service requirements and the 25% quantity variation clause.

What documents are required for Jaunpur modular cold room procurement

Required documents include GST certificate, PAN, 2-3 years of financial statements, experience certificates for similar projects, EMD payment proof, OEM authorization, technical bid documents, and a pre-installation coordination plan plus training plan for 3 personnel.

What are the key technical specifications for the cold room in UP tender

Specifications cover outer dimensions, temperature range with RH control, cooling unit capacity (chiller and freezer) at evaporating temp, standby units, compressor type, fan counts/sizes, piping length, insulation type and panel thickness, door type, number of doors, shelves, rack load capacity, and display features.

When is delivery expected under the Jaunpur cold room contract

Delivery period begins after last delivery order; option quantity extension may add time using the specified formula, with a minimum extension of 30 days; ensure readiness for pre-installation coordination and on-site training.

What is the EMD amount for the UP modular cold room bid

EMD is ₹22,000; submission must be via RTGS/online with clear proof and include bid number in transaction details for verification by VBSPU Finance Officer.

What warranty provisions apply to the compressor and cold room

Warranty covers compressor equipment and the cold storage room; service response must be within 24 working hours during the warranty period; academic testing and acceptance based on demonstrated accuracy and reliability.

Who qualifies as an OEM/authorized seller in this tender

Imported components require an OEM or authorized seller with a registered Indian office to provide after-sales support; submit the corresponding certificate and ensure on-site training and commissioning by trained personnel.

What are the payment terms for supply and installation

Payment terms are linked to acceptance after installation and commissioning; EMD required; bid price includes all costs; ensure compliance with RTGS payment submission and provide proof with bid.