Madhepura District Panchayats Repair, Maintenance & Installation Tender 2025 for Office Space & Library Furniture (100000)

Tender Overview

Organization: Madhepura District Panchayats, under the Department Of Panchayati Raj, invites bids for repair, maintenance, and installation of office space systems/equipment and related furniture. Estimated value: ₹100,000. Scope includes library books 300 pcs, chairs 12 pcs, tables 4x3 3 pcs, and racks 3 pcs as part of the project. Location: Madhepura District, Bihar (tender scope covers municipal office spaces and related infrastructure). The tender emphasizes service provision, with a single contract covering multiple small-scale installations and repairs. The absence of a formal BOQ indicates a-flexible specification approach and potential quantity adjustments. A key differentiator is the mixed scope combining furniture repair with space setup. Unique aspects include the issued contract quantity/duration option (up to 25%) and an excess settlement feature for additive invoicing.

Technical Specifications & Requirements

• No explicit technical specifications are published in the tender data. The BOQ shows zero items, while the scope references repair, maintenance, and installation for office space and furniture. Given the lack of standards, bidders should prepare for on-site assessment and providing service delivery for basic furniture installation (chairs, tables) and library setup (bookshelves and racks). The contract may require capabilities in basic carpentry, electrical safety checks, and vendor coordination for space optimization. A practical submission would include a methodology for furniture installation, risk controls, and a delivery plan aligned with 25% quantity/duration adjustment options.
• No EMD amount is disclosed; bidders should verify payment terms and security deposits during bid submission. Consider offering standard, transparent pricing for small-volume furniture works and a clear invoicing approach under excess settlement guidelines.

Terms, Conditions & Eligibility

• EMD: Not specified; bidders should confirm security deposit requirements during bid submission.
• Delivery & Extension: Quantity/duration may be adjusted up to 25% at issue and post-issuance, binding bidders to revised terms.
• Excess Settlement: Invoices may include additional charges up to a defined percentage; must declare applicability and attach supporting documents.
• Documents: Prepare standard prerequisites (GST, PAN, experience evidence, financials) to participate; verify organization-specific forms and authorizations.
• Warranty/Support: Not specified; propose post-installation support options and maintenance terms to strengthen bid."