GEM

Indian Army Leh Jammu & Kashmir 194101 - Automotive Spare Parts Tender 2025 for Connecting Rod, Head Gasket, Bearing, Fuel Pump, Valve Set, Thermostat Valve

Posted

31 Oct 2025, 07:10 pm

Deadline

11 Nov 2025, 08:00 pm

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue31 Oct 2025, 07:10 pm
AwardPending
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Quantity

14

Tender Overview

The procurement is issued by the Indian Army (Department Of Military Affairs) for automotive spares including Connecting Rod, Head Gasket, Bearing, Fuel Pump, Fuel Filter, Valve Set, Sleeve Assy, and Thermostat Valve in the locale of LEH, JAMMU & KASHMIR - 194101. The BOQ lists 8 items, with no explicit quantities or unit measures provided. The contract contemplates an option clause allowing up to 25% quantity variation and potential extension of delivery time proportional to the added quantity, with a minimum extension of 30 days. A 1-year warranty is mandated from final acceptance or installation completion. OEM turnover thresholds and post-sale service commitments are emphasized, including installation, commissioning, and service support within India.

This tender emphasizes supplier capability to deliver under challenging terrain, ensure OEM warranty, provide post-sales service, and supply items likely aligned with military vehicle or equipment maintenance. The inclusion of a sample submission requirement signals an emphasis on technical conformity and reliability for the 8 listed items.

Key Specifications

  • Product categories: Connecting Rod, Head Gasket, Bearing, Fuel Pump, Fuel Filter, Valve Set, Sleeve Assy, Thermostat Valve

  • Quantity: Not specified in BOQ; 8 items total

  • Warranty: 1 year from final acceptance or installation completion

  • Certificates: OEM warranty certificates required at delivery

  • Service: Installation, commissioning, training, troubleshooting, maintenance in India

  • Samples: Required to be submitted with bid as per ATC

Terms & Conditions

  • Quantity variation up to 25% at contract placement and during currency

  • OEM turnover evidence required; three-year financials or CA certificate

  • 1-year OEM warranty; service centers listed near consignee locations

  • Sample submission mandatory; installation/commissioning support

  • Delivery schedule linked to original delivery period with minimum 30 days extension

Important Clauses

Payment Terms

Not specified in extracted terms; bidders should verify in bid document with terms such as advance or milestone-based payments

Delivery Schedule

Delivery period can extend with option clause; extension proportional to (increased quantity / original quantity) Ă— original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in excerpt; confirm LD terms and performance bonds in official ATC

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • OEM turnover criteria met (three-year turnover evidence required)

  • Authorized OEM or dealer for the offered parts with installation capability in India

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CONNECTING ROD CONNECTING ROD 1 pieces jco@184fwc 15
2 HEAD GASKET HEAD GASKET 2 pieces jco@184fwc 15
3 BEARING BEARING 2 pieces jco@184fwc 15
4 FUEL PUMP FUEL PUMP 1 pieces jco@184fwc 15
5 FUEL FILTER FUEL FILTER 3 pieces jco@184fwc 15
6 VALVE SET VALVE SET 2 pieces jco@184fwc 15
7 SLEEVE ASSY SLEEVE ASSY 1 pieces jco@184fwc 15
8 THERMOSTAT VALVE THERMOSTAT VALVE 2 pieces jco@184fwc 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (OEM/Authorized dealer if applicable)

4

Audited financial statements or CA certificate showing turnover

5

Proof of OEM authorization or authorized dealership

6

Technical bid documents and conformity certificates

7

EMD/Payment security deposit proof (as specified in the bid)

8

Sample submission certificates for required items

9

Installation, commissioning & maintenance service capability proofs

10

Address of service centers near consignee locations

Frequently Asked Questions

How to bid for automotive spare parts tender in Leh for 2025?

Bidders should prepare OEM authorization, GST, PAN, and three-year turnover documents; ensure OEM warranty compliance and service network across India. Submit samples as required by ATC; comply with the 25% quantity variation clause and verify delivery timelines with the last date of the original order.

What documents are required for Indian Army vehicle parts bid 2025 Leh?

Required documents include GST certificate, PAN card, audited turnover certificates or CA certificate, OEM authorization, technical bid and conformity certificates, EMD proof, sample submission certificates, and service capability details for installation and maintenance in India.

What is the warranty requirement for the Army spare parts tender?

The contract requires a 1 year warranty from final acceptance or after installation; OEM warranty certificates must be provided at delivery, and service centers must be listed near consignee locations to enable maintenance and troubleshooting.

What is the delivery extension rule in this Army tender?

Delivery can extend up to an additional period calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, with a minimum extension of 30 days; extension may be allowed up to the original contract period as per option clause.

What are the samples submission requirements for the Army tender in Leh?

Bidders must submit item samples as advised by buyer ATC terms; ensure samples reflect the 8 listed items and conform to OEM specs; failure to provide samples could disqualify the bid.

Which organizations’ standards apply to OEM turnover for Army parts tender 2025?

The OEM must demonstrate a minimum average annual turnover as per the bid document (data shows an 8/10 criterion); provide three-year audited financials or CA certificate indicating turnover for the relevant period.

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