GEM

E-municipalities Uttar Pradesh LED Luminaire Tender IS 10322 Part 5/Section 3 2025

Bid Publish Date

28-Nov-2025, 6:02 pm

Bid End Date

08-Dec-2025, 7:00 pm

EMD

₹22,000

Location

SANT KABEER NAGAR , UTTAR PRADESH

Progress

Issue28-Nov-2025, 6:02 pm
AwardPending
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Quantity

300

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM-specific certifications including ISO 9001 & 14001, NABL, BIS for drivers, MOA & Certificate of Incorporation.
  • • Technical standards: IS 10322 (Part 5 / Section 3) for LED luminaires; LM79/80 tests; IP66/Eye Safety as applicable.
  • • Special clauses: 25% quantity option during contract; delivery extensions calculated as (additional/original) × original delivery period with 30-day minimum.
  • • Eligibility: positive net worth; no liquidation; functional in-state service center; OEM authorization and local support center.
  • • Warranty/Support: OEM warranty certificate required; service center/toll-free support; escalation matrix for service.
  • • Penalties: not explicitly stated; performance-based delivery and service commitments implied by ATC terms.

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh. Product: LED luminaire for road and street lights, conforming to IS 10322 (Part 5 / Section 3) (Q3). Estimated Value: not disclosed; EMD: ₹22,000. Location: Sant Kabir Nagar, Uttar Pradesh. Tender emphasizes option quantity up to 25% and extended delivery timelines, requiring bidders to accept fluctuating orders at contracted rates. The procurement targets municipal urban lighting upgrades with compliance to IS 10322 standards. A decisive differentiator includes mandatory service infrastructure and testing/compliance requirements in ATC terms.

Technical Specifications & Requirements

  • Standards: IS 10322 (Part 5 / Section 3); mandatory LM79/LM80 type tests; TM Certificate; Eye Safety Certificate; ISO 9001 & 14001 of OEM; NABL LAB certification; BIS of Drivers; Factory License of OEM; UPPWD AAA Cat approval.
  • Documentation & Certifications: NABL certificate, OEM MOA, incorporation certificates, GSTR-1/3B returns; warranty certificate; local area service center; OEM warranty. Dedicated service support line and escalation matrix required.
  • Delivery & Compliance: carry-in/off-site warranty terms, 30-day center establishment if not present; option for 25% quantity variation during contract; delivery period adjustments subject to minimum 30 days.
  • Eligibility: Positive net worth; no liquidation or bankruptcy; existence of functional service centers in-state;OEM authorization and local service capability.

Terms, Conditions & Eligibility

  • EMD: ₹22,000; must be submitted as prescribed in bid terms.
  • Delivery: Delivery period as per option clause with extended periods; minimum 30 days for added quantities.
  • Service & Support: Functional Service Centre in each consignee state; toll-free support; escalation matrix.
  • Financial & Legal: OEM net worth positive; no insolvency; mandatory undertakings to be submitted; local area service center; GST compliance with latest returns.

Key Specifications

    • Product: LED luminaire for road and street lighting (V2) conforming to IS 10322 (Part 5 / Section 3) (Q3)
    • EMD: ₹22,000
    • Delivery: Option clause allows up to 25% quantity variation; minimum 30 days for extended delivery
    • Testing/Certification: LM79/LM80 Type Test, TM Certificate, Eye Safety Certificate, NABL lab certification
    • OEM Standards: ISO 9001 & 14001; BIS for drivers; Factory License of OEM; MOA of OEM

Terms & Conditions

  • Option Clause allowing 25% quantity variation at contracted rates with adjusted delivery periods.

  • Functional Service Centre required in-state; establishment within 30 days if not existing at bid time.

  • Dedicated toll-free service line and escalation matrix must be provided by bidder/OEM.

Important Clauses

Payment Terms

Details not explicitly provided; standard practice implies milestones post-delivery and acceptance; EMD ₹22,000 eligible for adjustment per contract.

Delivery Schedule

Delivery period may extend per option clause with minimum 30-day increment for added quantities; commencement from last original delivery order date.

Penalties/Liquidated Damages

Not explicitly stated; ATC clauses imply penalties for non-compliance with delivery and service commitments.

Bidder Eligibility

  • Positive net worth per last audited financial statement

  • Not under liquidation, receivership, or bankruptcy

  • Functional in-state service center or ability to establish within 30 days

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for LED luminaires or similar projects

4

Latest financial statements and evidence of turnover

5

EMD submission document for ₹22,000

6

Technical bid documents and OEM authorizations

7

NABL/MOC/HSE certifications and ISI/BIS certificates for drivers

8

ISO 9001 & 14001 certificates of OEM

9

Factory License of OEM, MOA & Certificate of Incorporation

10

GSTR-1 and GSTR-3B returns for the last year

11

UPPWD AAA Cat approval copy

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaire tender in Sant Kabir Nagar UP 2025

Bidders must meet eligibility criteria including positive net worth, non-liquidation status, and in-state service capability. Submit GST, PAN, OEM authorizations, NABL/IS0 certifications, and EMD ₹22,000. Ensure IS 10322 compliance and provide LM79/80 testing certificates with bid.

What documents are required for LED luminaire bid in UP

Required documents include GST registration, PAN, financial statements, EMD submission proof, OEM MOA and incorporation, NABL certification, ISO 9001/14001, BIS driver certificates, and factory license. Also include GSTR-1/3B for recent years and AAA Cat approval copy.

What are the technical specifications for IS 10322 LED luminaires

Luminaires must comply with IS 10322 (Part 5 / Section 3) Q3, with LM79/LM80 type test results, LM tests from NABL-accredited labs, eye-safety certification, and OEM ISO certifications. Ensure IP ratings and warranty terms per OEM.

When is the delivery deadline and extension rules for quantities

Delivery can be extended under the option clause up to 25% additional quantity at contracted rates. The extended period uses a minimum 30-day increment calculated as (additional/original) × original delivery period, starting from the last original delivery order date.

What is the role of service centers in this tender

Bidder must have a functional service center in the state of each consignee location. If not present, establish within 30 days of award; payment release contingent on documentary evidence of service center functionality.

What certifications are mandatory for OEM in this UP bid

Mandatory certifications include ISO 9001 & 14001 for the OEM, NABL lab testing, BIS driver certification, OEM MOA and incorporation certificates, factory license, and warranty certificates. Ensure existence of local service capability and escalation matrix.

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