GEM

Shri G.S. Institute Of Technology And Science Indore Industrial Cooling Fan Tender 2025 IS 6272 Q3 Madhya Pradesh

Bid Publish Date

10-Nov-2025, 4:06 pm

Bid End Date

01-Dec-2025, 4:00 pm

Location

INDORE , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue10-Nov-2025, 4:06 pm
Corrigendum24-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

20

Bid Type

Two Packet Bid

Categories 3

FAN AIR COOLED ENGINE COOLING FAN

Tender Overview

The procurement notice issued by Shri G.S. Institute Of Technology And Science, Indore seeks Industrial Cooling Fans (Man Coolers) as per IS 6272 (Q3) for the Indore, Madhya Pradesh campus. The scope covers Supply, Installation, Testing and Commissioning of fans, with a flexible quantity clause allowing up to 25% increase/decrease at contracted rates. Delivery location is the SGSITS Indore campus at 23, Park Road, Indore 452003, MP. The arrangement emphasizes on-site service availability, and the option clause influences delivery timelines from the original order date, ensuring a minimum extension of 30 days. The bid must address the organization’s requirement for non-obsolescence (minimum 2-year market life) and GST considerations. A bespoke procurement clause highlights extended delivery periods aligned to quantity variations and the necessity for a functional local service presence.

Technical Specifications & Requirements

  • Product category: Industrial Cooling Fans (Man Coolers) as per IS 6272 with Q3 qualification.
  • Scope: Supply, Installation, Testing and Commissioning (SITC) of cooling fans.
  • Standards: Requires IS 6272 conformance; no other specifications provided.
  • Delivery: Addressed to Shri G.S. Institute of Technology and Science, Indore; delivery period tied to the original delivery order with option-based adjustments.
  • Service & Support: Must have a Functional Service Centre in the State of the consignee or establish within 30 days of award; toll-free service line mandatory.
  • Obsolescence clause: Offered products must have at least 2 years residual market life and not be end-of-life per OEM.

Terms, Conditions & Eligibility

  • Quantity fluctuation: Purchaser may adjust by up to 25% during contract and currency; additional time formula applies with minimum 30 days.
  • Delivery address: SGSITS, Indore (23, Park Road, Indore 452003, MP).
  • Financial standing: Bidder must not be in liquidation or similar distress; must upload a formal undertaking.
  • GST: Bidder to handle GST; reimbursement as actuals or applicable rate, whichever is lower.
  • Warranty/Support: On-site vs carry-in warranty conditions to be clarified; service centre and toll-free support required.
  • Documentation: Bid includes required commercial and technical documentation; OEM authorizations where applicable.

Key Specifications

  • Product/service: Industrial cooling fans (man coolers) compliant with IS 6272, Q3 grade

  • Quantity/scope: SITC of fans; exact quantities not specified

  • Est. value: Not disclosed in data; indicates scope sufficient for IS 6272 class equipment

  • Experience: Installation, testing, and commissioning experience for industrial cooling fans

  • Quality: Non-obsolescence requirement with minimum 2-year market life

Terms & Conditions

  • Quantity adjustment up to 25% at contract signing and during currency

  • Delivery to SGSITS Indore; timing linked to last date of original delivery order

  • Service centre availability in the state; establishment within 30 days if not existing

  • GST handling by bidder with reimbursement as actuals or lower applicable rate

  • Non-obsolescence and 2-year residual market life requirement

  • EMD and submission of complete commercial/technical bid documents

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or as per applicable rate (whichever is lower), subject to quoted GST percentage.

Delivery Schedule

Delivery period calculated from last date of original delivery order; option increases may extend time using (increased quantity / original quantity) × original delivery period with a 30-day minimum.

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to delivery schedule and SITC milestones.

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Non-obsolete product with at least 2 years of residual market life

  • Functional service centre presence or capacity to establish within 30 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IS 6272 fans supply/installation

4

Financial statements demonstrating financial stability

5

EMD submission documentation (amount not specified in data; provide as per tender guidance)

6

Technical bid documents confirming SITC capability

7

OEM authorization/authorizations for brands of industrial cooling fans

8

Proof of functional service centre or plan to establish within 30 days

9

Details of toll-free service support number

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

01-Dec-2025, 4:00 pm

Opening Date

01-Dec-2025, 4:30 pm

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

What are the eligibility criteria for Indore cooling fan tender in MP 2025

Bidders must demonstrate non-liquidation status, provide GST and PAN, supply experience with IS 6272 fans, have or establish a local service centre in Madhya Pradesh within 30 days of award, and ensure products meet 2-year market life before OEM end-of-life. Complete SITC capability required.

How to participate in Shri G.S. Institute Indore cooling fan bid 2025

Prepare technical bid showing IS 6272 compliance, submit commercial bid with GST details, provide OEM authorizations, and attach required experience certificates. Ensure service centre readiness in MP or plan establishment within 30 days post award; include EMD documentation as applicable.

What documents are required for Indore cooling fan tender submission

Submit GST certificate, PAN card, experience certificates for IS 6272 installations, financial statements, EMD submission, technical bid, OEM authorizations, and proof of functional service centre or establishment plan within 30 days.

What are the technical specifications for IS 6272 Q3 fans in this tender

The tender specifies Industrial Cooling Fans as per IS 6272 with Q3 qualification; no additional performance metrics or dimensions are provided in the data; bidders must ensure full IS 6272 compliance and related safety standards as applicable.

When is the delivery timeline for Indore cooling fan supply

Delivery is tied to the last date of the original delivery order with option-based extensions. If quantity increases, additional time is calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days, and may extend up to the original delivery period.

What are the GST considerations for this Indore procurement

GST will be charged by the bidder; reimbursement to bidders will be based on actuals or the lower applicable rate, limited to the quoted GST percentage. Bidder bears primary tax compliance responsibility.