GEM

Indian Air Force Smartphone (V2) Tender 2025 Maharashtra - 1 Year OEM Warranty ISO/IS Standards

Bid Publish Date

25-Nov-2025, 8:48 am

Bid End Date

02-Dec-2025, 9:00 am

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue25-Nov-2025, 8:48 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Tender Overview

The Indian Air Force invites bids for the supply of Smartphone (V2) devices under a government procurement process. The scope explicitly covers the supply of goods with a flexible quantity clause allowing up to a 50% increase over the bid quantity during contract execution. Warranty is defined as 1 year from final acceptance or post-installation testing, with OEM warranty certificates required at delivery. The bid entails adherence to the purchaser’s option to adjust quantity, and bidders must comply with the embedded delivery-time logic tied to both original and extended periods. No BOQ items are listed, signaling a procurement that hinges on product conformity and post-sale support capabilities. Unique elements include the requirement for a well-established maintenance and service network in India and acceptance of ATC terms that mandate an acceptance certificate for all bid terms.

Technical Specifications & Requirements

  • Product: Smartphone (V2) (Q2 category) with no published device specs in the BOQ. Bidder must ensure compatibility with standard government procurement expectations and OEM warranty coverage of at least 1 year.
  • Delivery & Logistics: Quantity timing is linked to the last date of the original delivery order; extended delivery calculations are provided and must accommodate minimum delivery windows. Service capability includes installation, commissioning, training, and after-sales support by an India-based service network.
  • Compliance: Bidders must upload required certificates and certification documents per ATC; OEM warranty documents must be provided at delivery. The scope remains “Only supply of Goods” with all costs included in the bid price.

Terms, Conditions & Eligibility

  • Quantity Flexibility: Purchaser may adjust quantity by up to 50% during both initial and currency of contract.
  • Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required at delivery.
  • Service Network: Demonstrable installation, commissioning, training, troubleshooting, and maintenance presence in India; upload service centre details near consignee locations.
  • Documentation: Upload certificates and documents sought in the Bid Document/ATC; acceptance certificate for bid terms required.
  • Payment & Penalties: Not specified; bidders must comply with standard ATC terms and provide all mandatory certificates.

Key Specifications

  • Product/service names: Smartphone (V2) under Q2 category

  • Estimated value: Not disclosed

  • Delivery terms: From last date of original delivery order with option-based extensions

  • Quality/standards: OEM warranty of 1 year; IS/ISO compliance not specified

  • Certifications: OEM warranty certificates required at delivery

  • Serviceability: Well-established installation, commissioning, training, troubleshooting, and maintenance service group in INDIA

  • Notes: No BOQ items listed; scope is strictly supply of goods

Terms & Conditions

  • Option Clause allows quantity variation up to 50% during contract and extended delivery periods

  • Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required at delivery

  • Delivery timing depends on original delivery date; extended periods governed by option clause

Important Clauses

Payment Terms

Not explicitly stated in the tender; bidders must comply with ATC terms and standard government payment norms.

Delivery Schedule

Delivery period commences from the last date of the original delivery order; additional time computed by (increased quantity ÷ original quantity) × original delivery period, min 30 days.

Penalties/Liquidated Damages

Not specified in the provided terms; ATC requires acceptance and compliance with bid terms.

Bidder Eligibility

  • Experience in supplying similar smartphone hardware

  • Demonstrated OEM warranty coverage and India-based service network

  • Compliance with acceptance certificate for bid terms and ATC certificates

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar smartphone supply

4

Financial statements (last 1-2 years)

5

EMD documents (as applicable per contract terms)

6

Technical bid documents

7

OEM authorizations and warranty certificates

8

Service-centre details and installation capabilities

9

Acceptance certificate for terms and conditions

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the smartphone tender in India Air Force 2025?

Bidders must submit GST, PAN, and financials, plus OEM authorizations and warranty certificates. Ensure compliance with the acceptance certificate for ATC terms, and demonstrate an India-wide service network. The bid price should include all costs for the supply of goods.

What documents are required for the IAF smartphone bid in 2025?

Required documents include GST registration, PAN, experience certificates for similar smartphone supply, last 1-2 years' financial statements, OEM authorization letters, and OEM warranty certificates. Attach service-centre details and installation capabilities for consignee locations.

What is the warranty period for smartphones in this tender?

The warranty is 1 year from final acceptance or after installation and commissioning, as applicable. OEM warranty certificates must be submitted at the time of delivery, and the bidder must ensure timely rectification of any breakdown during the warranty period.

What are the delivery time rules for quantity increases in this tender?

Delivery is based on the last date of the original delivery order. If quantity increases, the extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extension may occur up to the original delivery period.

Which organizations are required to have service centers for this smartphone bid?

Bidder must demonstrate a well-established installation, commissioning, training, troubleshooting, and maintenance service group in INDIA, with service centers near consignee destinations uploaded with the bid.

What standards or certifications must be included with the bid for smartphones?

OEM warranty certificates are mandatory; upload all certificates sought in the Bid Document/ATC. There is no explicit ISI/ISO standard specified in the provided data, but ensure compliance with OEM warranties and service capabilities.

How is the bid quantity variation communicated in the IAF tender?

The purchaser reserves the right to increase or decrease the quantity up to 50% of bid quantity at contract placement and during currency, at contracted rates; acceptance requires compliance with these ATC terms.

What is the scope of supply for this smartphone procurement?

Scope is strictly ‘Only supply of Goods’ for smartphones (V2) with the bidder including all costs in the bid price. Installation and maintenance are addressed via service capability requirements, not as separate supply lines.

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