GEM

Indian Army PD Procurement Tender Budgam Jammu & Kashmir 2025 - OEM Authorized Supplies

Posted

31 Oct 2025, 08:26 pm

Deadline

10 Nov 2025, 09:00 pm

Location

BUDGAM , JAMMU & KASHMIR

Progress

Issue31 Oct 2025, 08:26 pm
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for Procurement of PD at Budgam, Jammu & Kashmir (190007). The tender requires data sheets for offered products, ensures products are not obsolete with at least 5 years residual market life, and mandates OEM/authorized reseller installation and commissioning. Bidders must demonstrate prior government supplier experience and provide manufacturer authorization. GST/PAN documentation, EFT mandates, and NDA declarations are part of the submission. The scope emphasizes supplier capability, data sheet verification, and OEM accountability to align with defence procurement norms. The opportunity is differentiated by strict product life-cycle expectations and OEM-led deployment, with emphasis on compliance and traceability.

Technical Specifications & Requirements

  • Data Sheet of offered product(s) uploaded with bid; data must match product specifications.
  • Products must be non-obsolete with at least 5 years residual market life; OEM must not declare end-of-life before this period.
  • Experience: bidder or OEM (direct or via reseller) must have supplied same/similar category products to central/state govt or PSUs for 3 years prior to bid opening; provide copies of relevant contracts.
  • Installation/Commissioning/Testing/Configuration/Training to be conducted by OEM or OEM-certified resource or OEM-authorized reseller.
  • Manufacturer Authorization: bid must include OEM authorization details if using authorized distributors.
  • Data needed for bid: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified).
  • NDA declaration to be uploaded on bidder letterhead.
  • For hazardous items, follow regulatory precautions during transport, handling, and storage; include MSDS and batch details on packaging.

Terms, Conditions & Eligibility

  • GST implications are bidder’s responsibility; reimbursement as actuals or applicable rates with a ceiling equal to quoted GST percentage.
  • Data Sheet mismatch or non-conformity may lead to bid rejection.
  • Data Sheet alignment with technical parameters is mandatory; mismatch risks rejection.
  • Bidder must not be under liquidation or similar proceedings; provide undertaking in bid.
  • Native requirements include PAN, GSTIN, cancelled cheque, EFT mandate; OEM/Manufacturer authorization where applicable.
  • NDA must be submitted on bidder’s letterhead; non-disclosure is mandatory.
  • No BOQ items reported in the provided excerpt; focus is on compliance and OEM-led execution.

Key Specifications

  • Product life-cycle requirement: offered items must have at least 5 years residual market life

  • OEM/Authorized reseller must handle installation, commissioning, testing, and training

  • Data Sheet must exactly match bid product specifications; mismatches → rejection

  • 3 years govt/PSU supply experience required for bidder or OEM

  • GST/PAN are mandatory submission components; EFT mandate required

  • NDA to be uploaded on bidder letterhead

  • Hazardous material handling must include MSDS, batch number, MFD, weight, shelf life

Terms & Conditions

  • EMD amount not disclosed in snippet; ensure bid adheres to standard EMD practice

  • Manufacturer authorization required for OEM/distributor submissions

  • Data Sheet alignment and non-obsolescence life-cycle are critical

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or up to quoted rate; payment terms not specified in excerpt

Delivery Schedule

Installation/commissioning by OEM/OEM-certified resource; no exact timeline provided in excerpt

Penalties/Liquidated Damages

Not specified in excerpt; standard defence procurement LDs would apply per contract

Bidder Eligibility

  • No liquidation or bankruptcy status; undertaking to be uploaded

  • Minimum 3 years govt/PSU supply experience (direct or via reseller)

  • OEM authorization and installation capability by OEM-certified resources

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Data Sheet of offered product(s)

6

Experience certificates showing 3 years govt/PSU supply

7

Manufacturer Authorization / OEM authorization details

8

Non-Disclosure Declaration on Bidder Letter Head

9

Contract copies of similar supply to govt/PSU (where applicable)

10

Copy of applicable approvals for hazardous materials (if any)

Frequently Asked Questions

How to bid for Indian Army PD procurement in Budgam JK 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and NDA on letterhead. Upload Data Sheet matching offered product specifications, provide OEM authorization, and show 3 years govt/PSU supply experience with contract copies. Ensure products have at least 5 years residual market life and non-obsolescence as per OEM.

What documents are required for OEM authorization in this tender?

Submit Manufacturer/OEM authorization certificate, supplier details of OEM, and authorized reseller information. Include name, designation, address, email, and phone. If using distributors, provide complete OEM authorization coverage for the supplied items to guarantee installation and after-sales support.

What is the data sheet requirement for offered products in this bid?

A comprehensive Data Sheet must be uploaded, clearly matching technical parameters of the offered product. Any mismatch between data sheet and actual product may lead to bid rejection. Ensure all key specifications, performance metrics, and compliance notes are explicitly stated.

What are the key eligibility criteria for government tenders like this Indian Army bid?

Eligibility includes non-liquidation status, 3 years govt/PSU supply experience, OEM authorization, data sheets, PAN/GST, EFT mandate, and NDA. Bidders must show contracts for similar products across years and maintain compliance with regulatory handling for hazardous items if applicable.

When is the bid submission deadline for the Budgam procurement?

Deadline details are not provided in the excerpt. Bidders should monitor the official tender portal for the bid opening date, ensure all documents are uploaded, and confirm that the Data Sheet aligns with offered products before submission.

What standards or life-cycle requirements are specified for the products?

Products must be non-obsolete with at least 5 years residual market life; OEM must not declare end-of-life before that period. This demands careful product selection and a clear supply chain to guarantee ongoing availability for maintenance and support.

What are the key submission prerequisites for GST and payment terms?

Bidder must declare GST obligations; reimbursement is actuals or up to the quoted GST rate. Upload GSTIN and PAN; provide bank EFT mandate. Payment terms will likely follow standard govt defence norms after performance verification.

What is required for hazardous items in this tender?

If applicable, ensure regulatory precautions for transport, handling, storage, and safety are followed. Include MSDS, batch number, date of manufacture, gross/net weight, and shelf life on packaging to meet compliance.

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