GEM

Indian Army Water Purification & Conditioning Systems Maintenance Tender Ambala Haryana 2025

Posted

25 Oct 2025, 12:14 pm

Deadline

04 Nov 2025, 09:00 pm

Location

AMBALA , HARYANA

Progress

Issue25 Oct 2025, 12:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Option Clause allowing 25% quantity variation up to contract completion
  • • Mandatory pre-bid meeting governs technical evaluation
  • • Functional Service Centre required in State of each consignee location or established within 30 days of award
  • • Dedicated toll-free service number and escalation matrix required
  • • Data Sheet submission mandatory; mismatch risks bid rejection
  • • Financial integrity: no liquidation or bankruptcy; undertaking required
  • • Scope includes SITC, operator training, and statutory clearances (if any)

Categories 5

WATER VENDING MACHINE SERVICES WATER PURIFIER AND RO PLANT REVERSE OSMOSIS PLANT WATER PURIFICATION

Tender Overview

The Indian Army invites bids for maintenance services of water purification and conditioning systems in AMBALA, HARYANA. The scope covers Supply, Installation, Testing, Commissioning (SITC) of goods, plus training of operators and obtaining any statutory clearances. The option clause allows a ±25% quantity variation and extended delivery periods, with delivery timing based on the original delivery schedule. Bidders must submit a Data Sheet to align technical parameters with the offered products. A mandatory pre-bid meeting governs technical evaluation. The contract contemplates on-site or carry-in warranty considerations and requires a functional service presence in the relevant state.

  • Organization: Indian Army, Department of Military Affairs
  • Location: Ambala, Haryana (133001)
  • Category: Maintenance services for water purification and conditioning systems
  • Estimated scope: SITC, operator training, statutory clearances
  • Unique differentiator: Mandatory pre-bid meeting and explicit service centre/escalation requirements
  • Delivery/after-sales: Option for quantity variation, service support expectations, 30-day evidence for service centre readiness

Technical Specifications & Requirements

  • Data Sheet submission is mandatory and must match offered product specifications; mismatches may lead to bid rejection
  • Scope of supply includes SITC of goods and training of operators
  • Service Centre requirement: functional centre in the State of each consignee location or establish within 30 days of award; payment contingent on documentary evidence of centre
  • Support: dedicated toll-free service number; escalation matrix with contact numbers
  • ATC condition: pre-bid meeting is mandatory; technical evaluation tied to attendance

Terms, Conditions & Eligibility

  • Option clause allows ±25% quantity change during contracting and currency; extended delivery period applies with a defined calculation
  • Financial standing: bidder must not be in liquidation/court receivership; must upload an undertaking
  • Documentation to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified), Data Sheet of offered products
  • Data Sheet alignment: ensure technical parameters match; mismatches can lead to rejection
  • Payment & delivery terms: SITC scope with training; delivery timing linked to original order date; service centre evidence required for payment release
  • Warranty/after-sales: service centre availability and toll-free support are mandatory; escalation process must be provided
  • Pre-bid meeting mandatory for all bidders; technical evaluation based on attendance

Key Specifications

  • Product/service names: maintenance services for water purification and conditioning systems

  • Scope: SITC (Supply Installation Testing Commissioning) of goods plus operator training

  • EMD/Estimated value: not disclosed in provided data

  • Quality/standards: Data Sheet alignment with offered parameters; service centre and support requirements

  • Experience: demonstrated capability to provide SITC and maintenance services for water purification systems

Terms & Conditions

  • Delivery terms permit 25% quantity variation during contract and currency

  • Mandatory pre-bid meeting; technical evaluation based on attendance

  • Service Centre establishment within 30 days; documentary evidence required for payment

Important Clauses

Payment Terms

Payment release is contingent upon evidence of functional service centre or established facility and compliant service support arrangements; delivery timing tied to original order date

Delivery Schedule

Delivery period calculations linked to original delivery period; additional time computed as (increased quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in provided terms; implied adherence to contract delivery timelines and service commitments

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Able to provide PAN, GSTIN, and EFT mandate

  • Capable of establishing/operating a service centre within 30 days of award

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Data Sheet for offered products

6

Proof of functional Service Centre in the relevant state or plan to establish within 30 days

7

Details of pre-bid meeting attendance (if applicable)

8

Bidder undertaking on financial standing (no liquidation or bankruptcy)

Frequently Asked Questions

How to bid for the Indian Army water purification maintenance tender in Ambala?

Bidders must attend the mandatory pre-bid meeting, submit a Data Sheet aligned to offered products, provide PAN, GSTIN, cancelled cheque and EFT mandate, and establish a functional service centre within 30 days or prove readiness. The bid includes SITC, operator training, and statutory clearances as applicable.

What documents are required for the water purification tender in Ambala?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified), Data Sheet of offered products, service centre proof in Haryana, and an undertaking on financial standing indicating no liquidation or bankruptcy.

What are the delivery terms for quantity variation in this tender?

The purchase reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the contract currency, with delivery time calculated using the extended-period formula and a minimum of 30 days.

What is the scope of supply for the Indian Army water treatment maintenance tender?

Scope includes SITC of goods, installation, testing, commissioning, operator training, and provision of any statutory clearances required, with warranty/support as per terms and service centre commitments.

What are the service support requirements for this tender in Haryana?

Bidders must have a dedicated toll-free service number and an escalation matrix for service support; a functional service centre within Haryana is required or established within 30 days of award, with payment contingent on evidence.

What happens if the Data Sheet parameters do not match the offered product?

Mismatches between Data Sheet and offered product parameters can lead to bid rejection, so bidders must ensure exact alignment of technical parameters with the product specifications.

When is the mandatory pre-bid meeting for the Ambala water treatment tender?

The tender requires attendance at a mandatory pre-bid meeting; details would be provided in the bidding portal notice and are essential for technical evaluation and eligibility.

What standards or certifications are required for water purification maintenance bids?

While explicit standards are not listed, bidders should meet data sheet alignment, demonstrate service capability in Haryana, and provide necessary statutory compliance documentation and service commitments.