GEM

Palakuzha Grama Panchayath Desktop Computer & Multifunction Machine Tender Ernakulam Kerala 2025

Posted

23 Oct 2025, 01:30 pm

Deadline

03 Nov 2025, 02:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue23 Oct 2025, 01:30 pm
AwardPending
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Quantity

7

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

Palakuzha Grama Panchayath (Local Self Government Department Kerala) seeks procurement of Entry and Mid Level Desktop Computers, Multifunction Machine MFM (V2), and Computer Monitors for the Ernakulam district (682001). The tender outlines basic product categories, with no explicit start/end dates or estimated value published. The scope appears to cover standard office computing equipment suitable for local administration, with emphasis on minimal configuration requirements and compatibility with common OA/office software. A distinctive aspect is the buyer’s strategic option clause allowing up to 25% quantity variation during contract execution, at contracted rates, and a defined extended delivery-time methodology. This signals flexible procurement planning and supplier readiness for incremental orders within the same bid outcome. The geographic focus and category mix indicate a standard public sector equipment purchase intended to modernize local governance facilities in Kerala. Bidder preparedness will hinge on meeting generic hardware baseline expectations and complying with the option-quantity mechanism.

Technical Specifications & Requirements

  • Product categories: Entry and Mid Level Desktop Computers, Multifunction Machine MFM (V2), Computer Monitors
  • Key attributes mentioned (no full BOQ): processor/OS RAM capacity, SSD/HDD storage, monitor availability and screen size, printer/printing capabilities, duplex printing, paper handling, and connectivity
  • OEM warranty requirement: On Site OEM Warranty (in Years); any specified minimum value or tier not listed
  • Printing capabilities: ISO/IEC 24734 performance for black/colour, A4/A3 print speeds, duplex features
  • Document handling: original document feeder, main paper trays, and scanning/copying features
  • Physical specs: screen size in cm, maximum resolution, brightness in nits; dimension/format alignment not fully detailed
  • Compliance: references to generic standards and OEM pre-loaded OS, with emphasis on factory-installed software and service support
  • Clarifications may be required on exact model numbers, brands, and ISI/ISO certifications if applicable

Terms, Conditions & Eligibility

  • Option clause permits ±25% quantity variation during and after contract, at contracted rates
  • Delivery period adjustments based on additional quantity and original delivery cycle, with minimum 30 days for extended time
  • Bidders must comply with the stated option clause and delivery computation formula
  • Specific EMD, GST, PAN, performance security and payment terms are not explicitly listed in available data
  • Section mentions basic terms; exact timelines, penalties, and warranty details require clarification before bid submission
  • Candidates should ensure capability to scale orders and align with local procurement rules in Kerala

Key Specifications

  • Product category: Entry and Mid Level Desktop Computers, Multifunction Machine MFM (V2), Computer Monitors

  • Delivery flexibility: up to 25% quantity variation at contracted rates

  • On-site OEM warranty terms to be provided

  • Printing and paper handling capabilities: duplex, ISO/IEC 24734 speed metrics

  • Connectivity and monitor specifications: screen size in cm, brightness, maximum resolution

Terms & Conditions

  • Option Clause: 25% quantity variation at contracted rates

  • Delivery timeline adjusts with added quantity, minimum 30 days

  • EMD, GST, PAN, experience, and financials required for bid submission

Important Clauses

Payment Terms

Not explicitly detailed in data; bidders should seek confirmation on advance, milestone, and final payment schedules during bid clarifications

Delivery Schedule

Delivery period extends proportionally with quantity changes; minimum 30 days; period begins after last original delivery order date

Penalties/Liquidated Damages

Not specified; bidders should request clarity on LD rates, penalty caps, and remedy periods in final bid documents

Bidder Eligibility

  • Proven experience in supplying desktop computers and multifunction devices to government bodies

  • Financial capability to handle incremental orders up to 25% beyond initial bid quantity

  • Ability to provide on-site OEM warranty and post-sale support in Kerala

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM DOS or Equivalent, Linux
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements (audited or bank-certified)

5

EMD/Security deposit documentation

6

Technical bid documents and OEM authorizations (if any)

Frequently Asked Questions

How to bid for Palakuzha Grama Panchayath computer procurement in Kerala 2025?

Bidders should prepare GST, PAN, and financials, plus experience certificates for similar procurements. Include OEM authorizations if required, and ensure demonstrable capability to support on-site warranty. Review the 25% quantity variation clause and align delivery timelines with extended periods. Specific documents and formats are requested in terms and conditions.

What documents are required for Ernakulam computer tender submission in Kerala?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD documentation, and technical bid documents. OEM authorizations may be needed for brand-specific items. Ensure proper bidder qualification and upload scanned copies with clear signatures as per T&C guidelines.

What are the technical specifications for desktop computers in this Kerala tender?

Specifics list desktop category and MFM V2 machinery plus monitors. Look for OS pre-installed by OEM, RAM capacity, SSD/HDD capacities, monitor screen sizes, brightness, and maximum resolution. Printing and duplex features may be relevant for multifunction devices, along with paper handling and connectivity requirements.

When is the delivery period for quantity changes under this Kerala tender?

Delivery time scales with the added quantity using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend delivery time within the original window as per option clause conditions.

What are the EMD and payment terms for the Ernakulam procurement bid?

Exact EMD amount is not specified in the available data; bidders should verify the EMD value in final tender documents. Payment terms are not detailed here; bidders must seek clarity during bid clarifications and review the terms for milestone or advance payments in the contract.

Which organisations and regions are involved in this tender in Kerala?

Organised by Palakuzha Grama Panchayath under the Local Self Government Department, Kerala. Focus is Ernakulam district, 682001, highlighting local government procurement of office computing equipment for municipal administration in the state.

What warranty and post-sale support are required for Kerala government equipment?

Tender specifies an On Site OEM Warranty period but does not state a duration. Bidders should confirm the minimum warranty duration (in years) and required post-sale support levels, including response times and service coverage across Ernakulam.

How should bidders address potential brand/OEM requirements for this bid?

If OEM authorizations are required, provide official authorization letters, OEM contact details, and service capabilities. Ensure that OS is pre-loaded by the Desktop OEM and that monitoring devices are compatible with the chosen models. Confirm any brand-specific compliance in the final bid.