GEM

Eastern Coalfields Limited Goods Supply Tender Bardhaman West Bengal 2025 ISI/BIS Certificates & 25% Quantity Option

Posted

18 Oct 2025, 10:24 am

Deadline

08 Nov 2025, 09:00 am

EMD

₹1,576

Value

₹11,06,243

Location

BARDHAMAN , WEST BENGAL

Progress

Issue18 Oct 2025, 10:24 am
AwardPending
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Quantity

54

Category

Item 1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Certification requirements: BIS licence, type test certificates, ISI/BIS alignment as per product specification
  • • Technical standards: BIS license and type test certificates; post-receipt inspection by Area Engineer E&M
  • • Special clauses: 25% quantity variation right; extension of delivery period with minimum 30 days
  • • Eligibility criteria: Submission of PAN, GSTIN, cancelled cheque, EFT mandate; online RTGS/NEFT payment
  • • Warranty/AMC: Not specified; inspection at consignee site indicates after-sales support may be required per item
  • • Penalties/Performance: LD/penalty terms not detailed; options clause governs delivery timelines

Tender Overview

The purchaser is Eastern Coalfields Limited under Coal India Limited for the supply of goods across 9 item categories in Bardhaman, West Bengal 713101. Estimated value is ₹1,106,243 with an EMD of ₹1,576. Scope is limited to the supply of goods; inspection includes post-receipt checks by Area Engineer E&M. The tender enforces a flexible quantity clause allowing up to ±25% quantity variation at contracted rates, with delivery timelines anchored to the last delivery order date and a minimum extension of 30 days. Bidders must ensure all required certificates and documents are uploaded for bid acceptance. The process requires hardcopy EMD delivery within 5 days of bid end/opening, or online RTGS/NEFT payments to the specified bank account. The tender emphasizes compliance with product certificates such as BIS licences and type test certificates.

Technical Specifications & Requirements

  • Product category: 9 item types (Item 1–Item 9 as per BOQ; specific quantities not disclosed).
  • Inspection: Post-receipt inspection at consignee site conducted by Area Engineer E&M; pre-dispatch inspection not universally applicable.
  • Certificates: Upload BIS license, type test and other product-specific certifications as per ATC/bid documents; non-submission leads to rejection.
  • EMD/PBG: EMD payable via Demand Draft to East N Coalfields Limited A/C Sodepur or online RTGS/NEFT to SBI, Asansol; proof of DD transfer required with bid; hardcopy to buyer within 5 days.
  • Scope: All costs included in bid price; delivery schedule linked to delivery order; option clause governs quantity and delivery extensions.

Terms, Conditions & Eligibility

  • EMD: ₹1,576; payment options include DD or RTGS/online; Bidder must provide EFT mandate duly certified by bank.
  • Delivery & Extension: Option to increase/decrease quantity by up to 25%; delivery period and extensions computed as (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Documentation: PAN, GSTIN, canceled cheque, EFT mandate; upload required certificates; failure to upload certs results in rejection.
  • Inspection: Pre-dispatch and post-receipt inspections as applicable; post-receipt inspection by Area Engineer E&M.
  • Compliance: Ensure BIS, type test, and other product certifications per specification; bidder to submit hardcopy EMD within 5 days.

Key Specifications

  • Item 1–Item 9: 9 item categories with quantity details in BOQ (not disclosed)

  • EMD: ₹1,576

  • Estimated value: ₹1,106,243

  • Delivery: Governed by last delivery order date with 25% quantity variation option

  • Certificates: BIS licence, type test certificate; ATC-specified documents

Terms & Conditions

  • Quantity may vary by ±25% at contracted rates

  • Payment via DD to East Coalfields Limited or RTGS/NEFT with EFT mandate

  • Post-receipt inspection by Area Engineer E&M; BIS/BIS-type tests required

Important Clauses

Payment Terms

EMD ₹1,576; payment via DD or online RTGS/NEFT to SBI Asansol; proof required with bid

Delivery Schedule

Delivery period tied to last delivery order; quantity variation allowed up to 25% with minimum 30 days extension

Penalties/Liquidated Damages

Not explicitly defined in provided terms; delivery extensions governed by option clause

Bidder Eligibility

  • Submit PAN, GSTIN, cancelled cheque, EFT mandate

  • Upload BIS licence and type test certificates as prescribed

  • Meet post-receipt inspection requirements and provide required documents

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Item 1 As per Tech Specs PDF attached 10 no [email protected] 30
2 Item 2 As per Tech Specs PDF attached 14 no [email protected] 30
3 Item 3 As per Tech Specs PDF attached 12 no [email protected] 30
4 Item 4 As per Tech Specs PDF attached 1 no [email protected] 30
5 Item 5 As per Tech Specs PDF attached 1 no [email protected] 30
6 Item 6 As per Tech Specs PDF attached 1 no [email protected] 30
7 Item 7 As per Tech Specs PDF attached 1 no [email protected] 30
8 Item 8 As per Tech Specs PDF attached 4 no [email protected] 30
9 Item 9 As per Tech Specs PDF attached 10 no [email protected] 30

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

BIS licence

6

Type test certificate

7

Other product-specific certificates as per ATC/bid document

8

Proof of online RTGS/NEFT payment or DD for EMD

9

Any OEM authorizations if applicable

Frequently Asked Questions

How to bid in the Bardhaman goods tender with BIS certificates?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and upload BIS license and type test certificates along with bid. Ensure RTGS/NEFT or DD payment for EMD ₹1,576 and provide hardcopy EMD within 5 days. Follow option clause for quantity variation up to 25%.

What documents are required for EMD submission in this tender?

Submit EMD via Demand Draft to East Coalfields Limited A/C Sodepur or online RTGS/NEFT to SBI Asansol. Include bid number, supplier name, and provide scanned proof; ensure PAN, GSTIN, cancelled cheque, and EFT mandate accompany the bid.

What are the delivery extension rules for quantity variation?

Quantity can vary by ±25% at contracted rates. Delivery extension is computed as (Extended quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original delivery period may be extended up to the original duration.

Which certificates are mandatory to upload for acceptance of bid?

Mandatory BIS licence, type test certificate, and any other product-specific approvals as per ATC/bid; absence leads to rejection. Ensure certificates match the exact item category nine items.

What is the estimated contract value and EMD for this tender?

Estimated value is ₹1,106,243; EMD amount is ₹1,576. EMD can be paid by DD or online RTGS/NEFT to the specified bank accounts, with proof uploaded on bid submission.

Where is the inspection conducted for received stores?

Post-receipt inspection is conducted at the consignee site by Area Engineer E&M; pre-dispatch inspection may apply if ATC specifies; ensure readiness for on-site verification.

What is the scope of supply for this tender?

Scope covers the supply of goods only, for nine item categories; bid price must include all cost components and comply with provided product certifications and inspection terms.

What is the payment terms arrangement for successful bidders?

Payment terms follow standard procurement practice; EMD, and post-acceptance payment will be processed as per contract; ensure submission of EFT mandate and bank details for timely payments.

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