GEM

Indian Coast Guard Digital Camera with Accessories Tender 2025 Defence Procurement

Posted

29 Oct 2025, 03:20 pm

Deadline

10 Nov 2025, 04:00 pm

Location

PORBANDAR , GUJARAT

Progress

Issue29 Oct 2025, 03:20 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

DIGITAL CAMERA CAMERA

Tender Overview

The Indian Coast Guard, a Defence Department entity, invites bids for the supply of a digital camera with accessories and related services. The scope covers supply, installation, testing, and commissioning at consignee locations, with an option clause allowing up to 25% quantity variation at contracted rates. OEM-certified installation, training, and post-sales support are required, with warranty set at 2 years from final acceptance. Emphasis on OEM or OEM-authorised resellers for on-site tasks and established service networks within India. Competitive evaluation will consider technical compliance, delivery capability, and after-sales arrangements. This procurement targets robust imaging equipment suitable for field operations and surveillance needs, with formal guarantees on service response and maintenance presence.

Technical Specifications & Requirements

  • Product category: digital camera with accessories (as per tender title).
  • Scope includes Supply, Installation, Testing, and Commissioning of the camera system.
  • Delivery/installation responsibility must be fulfilled by OEM or OEM-certified resources; training included if scoped.
  • Warranty: 2 years from final acceptance; OEM certificates required at delivery.
  • After-sales: dedicated toll-free service line and regional service centres; carry-in warranty in State where consignee is located.
  • No BOQ items are listed; attention to OEM service capability and spare parts availability is essential to qualify.
  • Terms specify GST applicability to be borne by bidder, with reimbursement as per actuals or applicable rate, whichever is lower.
  • Quantity flexibility and delivery timeframe are defined by the option clause; minimum time extension rules apply.

Terms, Conditions & Eligibility

  • Warranty period: 2 years from final acceptance or post-installation completion.
  • Delivery/Installation: OEM-certified resources required; on-site configuration and training included.
  • Service: Dedicated toll-free support; functional service centres in consignee state.
  • GST: Bidder bears GST obligations; reimbursement as per actuals or applicable rate (whichever is lower).
  • Financial health: Bidder must not be under liquidation or similar proceedings; an undertaking must be uploaded.
  • Option clause: Up to 25% quantity variation during contract at contracted rates; delivery period adjusts accordingly with minimum 30 days.
  • Documentation: OEM authorizations, installation/training certificates, and service centre details to be submitted with bid.
  • Payment terms: Not explicitly stated; GST handling and warranty servicing are highlighted as key conditions.

Key Specifications

  • Product/service: digital camera with accessories

  • Scope: Supply, Installation, Testing, Commissioning

  • Warranty: 2 years from final acceptance

  • OEM/certified installation requirement

  • Service presence: toll-free support and service centres in consignee state

  • GST: bidder bears GST; reimbursement as actuals or applicable rate (lower)

  • Option clause: quantity variation up to 25% at contracted rates

Terms & Conditions

  • EMD not specified in data; bidders must review GST and payment terms in tender

  • Delivery period governed by option clause with minimum 30 days extension only

  • OEM/OEM-certified resources required for installation, training, and commissioning

Important Clauses

Payment Terms

GST borne by bidder; reimbursement as actuals or applicable rate; no explicit advance/milestone terms provided

Delivery Schedule

Delivery period linked to last date of original delivery order; optional extension based on quantity variation with minimum 30 days

Penalties/Liquidated Damages

No explicit LD amount specified; adherence to delivery and post-installation support implied

Bidder Eligibility

  • Not under liquidation or court receivership; must upload an undertaking

  • Must have OEM authorization or OEM-certified reseller status

  • Evidence of established service centres within India and toll-free service support

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in digital camera supply/installation

4

Financial statements demonstrating financial standing

5

EMD/Security deposit documentation (as applicable)

6

OEM authorization letter or OEM-certified reseller agreement

7

Technical compliance certificates and installation training certificates

8

Details of service centres and toll-free support contact

Frequently Asked Questions

How to bid for the digital camera tender in India Coast Guard 2025

Bidders must submit GST registration, PAN, and experience certificates, plus OEM authorization. The bid requires supply, installation, testing, commissioning, and a 2-year OEM warranty. Ensure service centre details and toll-free contact are provided; comply with the option clause permitting up to 25% quantity variation.

What documents are required for the coast guard camera procurement 2025

Required documents include GST registration, PAN, financial statements, experience certificates for similar projects, OEM authorization, installation/training certificates, and evidence of service centres. Submit toll-free service contact details and any OEM-supported warranty certificates with the bid.

What are the technical specifications for the digital camera tender India

No explicit technical specs are provided; bidders must ensure OEM-certified installation readiness, 2-year warranty, and post-sales service capability. Emphasis on reliable imaging equipment suitable for field operations and compatibility with installation, configuration, and training tasks.

What is the delivery timeline and option clause for this bid

Delivery terms include an option to increase quantity up to 25% at contracted rates. The extended delivery period uses the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Delivery commences from the last date of the original delivery order.

How is GST handled for the coast guard camera tender 2025

GST is the bidder’s responsibility; reimbursement will be as per actuals or applicable rates, whichever is lower, capped by the quoted GST percentage. Ensure GST compliance and provide any GST-related documentation in the bid.

What constitutes OEM warranty requirements for this procurement

The successful bidder must provide OEM warranty certificates at delivery, with a 2-year warranty from final acceptance or post-installation completion. Confirm availability of service centres and a dedicated service line; installation/training must be by OEM-certified personnel.

What are the service and support expectations for bidders

Bidders must offer a dedicated toll-free support line and maintain functional service centres in the consignee state. Ensure after-sales service coverage for maintenance and troubleshooting, with clear escalation paths and response times documented in the bid.