GEM

UP Police Department Hand Held Explosive Detector Tender Lucknow 2025 ISI QR V2 Compliance

Bid Publish Date

19-Nov-2025, 6:10 pm

Bid End Date

29-Nov-2025, 7:00 pm

Bid Opening Date

29-Nov-2025, 7:30 pm

EMD

₹4,72,500

Value

₹4,72,50,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue19-Nov-2025, 6:10 pm
AwardPending
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Quantity

15

Bid Type

Two Packet Bid

Categories 2

SPECTROSCOPIC EQUIPMENT DETECTOR

Tender Overview

The Uttar Pradesh Police Department (Home Department, Lucknow) invites bids for Hand Held Explosive Detectors (HHED) conforming to MHA QR (V2). Estimated value is ₹47,250,000 with an EMD of ₹472,500. Location is Lucknow, Uttar Pradesh 226001. Procurement requires submission of a detailed Data Sheet and OEM authorization, with installation/commissioning by OEM-certified personnel. Bidders must demonstrate 3 years of regular GOVT sector supply experience for similar products and comply with End User Certificate procedures. A 25% quantity variance option exists during and after contract award, per the buyer’s clause, with delivery calculations based on original quantities and periods. Unique scope includes training provisions for number of employees.

Technical Specifications & Requirements

  • Product: Hand Held Explosive Detector (HHED) per MHA QR (V2) guidelines
  • Data Sheet: Must be uploaded; cross-check against bid technical parameters
  • Installation/Commissioning: To be carried out by OEM or OEM-certified resource or authorized reseller
  • Training: Scope includes training of specified number of employees; delivery of training material and sessions
  • End User Certificate: If requested by buyer, provided in buyer’s standard format
  • Non-toxicity: All items to be nonhazardous; if toxic, MSDS provided
  • Documentation: Manufacturer Authorization/Certificate required for OEM access; proofs of compliance
  • Experience: Minimum 3 years of supplying similar Govt/PSU products; relevant contracts to be submitted

Terms, Conditions & Eligibility

  • EMD: ₹472,500 (exact payment mechanics to be clarified in terms)
  • Quantity variance: Up to 25% increase/decrease at contract delivery; extended delivery period applies with calculated time formula
  • Data Sheet validation: Any mismatch may lead to bid rejection
  • End User Certificate: To be provided in the buyer’s standard format
  • Installation/Training: Per OEM-certified personnel; OEM authorization required for distributors
  • Manufacturer Authorization: Required when bidding via authorized dealers
  • Product safety: Items must be non-toxic; MSDS may be included where applicable

Key Specifications

  • Product/service: Hand Held Explosive Detector (HHED) per MHA QR (V2)

  • Estimated value: ₹47,25,0000

  • EMD: ₹472,500

  • Experience: minimum 3 years Govt/PSU supply of similar items

  • Installation/Training: OEM-certified resource or authorized reseller

  • Data Sheet: mandatory upload and cross-verification with product specs

  • End User Certificate: provided in Buyer’s format if requested

  • Safety: Non-toxic materials; MSDS if toxic

Terms & Conditions

  • 25% quantity variance clause on bid quantity and extended period

  • Data Sheet alignment required to avoid bid rejection

  • OEM authorization and OEM-certified installation/training required

Important Clauses

Payment Terms

EMD ₹472,500; terms to be clarified; option clause allows quantity variation up to 25% with staged delivery

Delivery Schedule

Delivery commencement from last date of original delivery order with adjusted time if option exercised; minimum 30 days per extended period

Penalties/Liquidated Damages

Not specified in provided terms; implied adherence to tender clauses and delivery commitments

Bidder Eligibility

  • 3 years GOVT/PSU supply experience for similar HHED or security equipment

  • Financial stability; not under liquidation or bankruptcy

  • OEM authorization to supply HHED; installation by OEM-certified personnel

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing Govt/PSU supply of similar HHED or protection equipment for 3 years

4

Financial statements or turnover proof (to assess financial standing)

5

EMD submission document (online payment receipt or bank guarantee as specified)

6

Data Sheet of the offered HHED product

7

Manufacturer Authorization Form / OEM authorization details

8

End User Certificate (if requested by Buyer) in Buyer’s standard format

9

Technical bid documents and product specifications alignment

10

Any additional device certifications or MSDS for non-toxic declarations

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for HHED tender in Lucknow Uttar Pradesh 2025?

Bidders must meet eligibility: 3 years Govt/PSU supply experience, provide Data Sheet alignment, OEM authorization, and End User Certificate if requested. Submit EMD ₹472,500 and ensure non-toxic product compliance; installation must be performed by OEM-certified personnel. Follow the 25% quantity variance clause and deliver within stipulated extended periods.

What documents are required for the HHED procurement bid in Lucknow?

Submit GST, PAN, 3-year Govt/PSU experience contracts, financial statements, EMD proof, Data Sheet, OEM authorization, and End User Certificate in the buyer's format. Include training scope documents and MSDS if applicable for non-toxic detectors.

What are the 3-year govt supply experience criteria for HHED bids?

Bidder or OEM must have regular supply contracts for similar security equipment to Central/State Govt or PSUs for at least 3 years prior to bid opening, with contract copies showing year-by-year delivery across each year.

What are the delivery terms for quantity adjustments in this HHED tender?

The purchaser may increase/decrease quantity up to 25% at contract placement or during the currency, using the specified formula. Delivery timelines extend from the last date of the original delivery order with minimum 30 days when extensions apply.

Which OEM authorization is required for bidding on HHED in UP?

Authorized distributors must furnish Manufacturer Authorization forms detailing OEM name, address, email, and phone; installation and training must be performed by OEM-certified personnel or OEM-authorized resellers.

What standards or certifications are expected for HHED in this procurement?

Tender specifies MHA QR (V2) compliance; ensure HHED meets the stated standard and provide Data Sheet that aligns with product parameters, including MSDS if applicable for toxicity considerations.

What is the EMD amount and its payment method for this bid?

EMD is ₹472,500. Payment method details to be clarified in the tender; ensure submission with bid as online receipt or bank-based security as prescribed.

How is training and installation handled for HHED equipment?

Installation, commissioning, testing, and training must be carried out by OEM-certified personnel or OEM-authorized resellers; training scope must be detailed in the bid, including number of employees trained and training materials.

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