GEM

HPCL Hire Transport Vehicles Tender 7-Seater Midsize AC Extra KM Rajasthan 2025

Bid Publish Date

19-Nov-2025, 2:12 pm

Bid End Date

02-Dec-2025, 3:00 pm

Value

₹18,64,800

Latest Corrigendum Available

Progress

Issue19-Nov-2025, 2:12 pm
Corrigendum29-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 3

TRANSPORT VEHICLE SERVICES

Tender Overview

Hindustan Petroleum Corporation Ltd seeks HIRING OF VEHICLES specifically 7 SEATER AC MID SIZE, including EXTRA KM provisions. Estimated value is ₹1,864,800 with no BOQ items listed. Tender scope focuses on transportation service provision for HPCL requirements without explicit start/end dates. The procurement emphasizes flexible quantity/duration adjustments up to 25% at contract issuance and post-award, binding bidders to revised terms. Location details are not disclosed in the data provided, but the organization name and service category indicate a government-adjacent corporate procurement context. The absence of technical specifications suggests reliance on supplier capacity, fleet availability, and service quality commitments. A key differentiator is the explicit option clause allowing contract variability, which bidders must plan for in pricing and capacity planning.

Technical Specifications & Requirements

  • Product/Service: Vehicle hire for 7-seater AC midsize with extra KM capability.
  • Quantity/Scale: Not specified; contract may permit up to 25% quantity/duration adjustment.
  • Estimated Value: ₹1,864,800 overall.
  • Standards/Certifications: Not specified in the tender; bidders should rely on standard fleet compliance and insurance norms.
  • Delivery/Service Scope: Provision of transport services; no installation or on-site modality described.
  • Experience: Not enumerated; bidders should demonstrate fleet availability and prior vehicle hire experience.
  • Notes: No BOQ items; no detailed technical specs provided.

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data.
  • Delivery Timeline: Not defined; contract duration may be adjustable per 25% clause.
  • Payment Terms: Not detailed; suppliers should prepare for standard government-like payment cycles.
  • Documents: Common submissions likely include GSTIN, PAN, fleet registration, insurance, and experience proof; OEM/agency authorizations not specified.
  • Penalty/Warranty: Not specified; bidders should inquire for SLAs and penalties in final contract.
  • Eligibility: No explicit requirements; prepare to demonstrate fleet capacity, driver compliance, insurance, and past performance.

Key Specifications

  • Product/service names: 7-seater AC midsize vehicle hire with extra KM option

  • Quantities: Not specified; contract may vary up to 25% at issue

  • Estimated value: ₹1,864,800

  • Experience: Demonstrated fleet availability and prior vehicle-hire contracts

  • Quality/Compliance: Standard fleet insurance and registration; no explicit standards listed

Terms & Conditions

  • Contract quantity/duration can vary up to 25% at issue and post-award

  • EMD not specified; bidders should confirm whether EMD is required

  • Delivery timeline and acceptance criteria not defined in available data

Important Clauses

Payment Terms

Not specified in data; bidders should seek final terms outlining payment cycle and milestones

Delivery Schedule

No fixed delivery dates; contract duration flexibility up to 25% at issue and post-award

Penalties/Liquidated Damages

No LD details provided; bidders should negotiate SLAs and related penalties

Bidder Eligibility

  • Demonstrate fleet availability for 7-seater AC midsize vehicles

  • Provide valid fleet insurance and ongoing compliance documentation

  • Submit prior experience in similar vehicle-hire contracts

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Historical Data

Required Documents

1

GST Certificate

2

Permanent Account Number (PAN) Card

3

Fleet registration certificates for vehicles to be deployed

4

Vehicle insurance documents (comprehensive/third-party as applicable)

5

Experience certificates or references for similar vehicle-hire contracts

6

Financial statements or proof of financial capacity

7

Letters of authorization or OEM authorizations for fleet providers (if applicable)

Corrigendum Updates

1 Update
#1

Update

29-Nov-2025

Extended Deadline

02-Dec-2025, 3:00 pm

Opening Date

02-Dec-2025, 3:30 pm

Frequently Asked Questions

How to bid for HPCL vehicle hire tender 2025 in Rajasthan?

Bidders should prepare fleet readiness, confirm 7-seater AC midsize availability, and submit GST and PAN along with fleet insurance. Ensure capability to absorb up to 25% contract quantity/duration changes and provide past experience in similar transport services to meet HPCL procurement criteria.

What documents are required for HPCL vehicle hire tender submission in India?

Submit GST registration, PAN, fleet registration certificates, vehicle insurance, and references from prior 7-seater vehicle hires. Include financial statements and any OEM authorizations if applicable, ensuring all documents are valid and up-to-date for HPCL procurement.

What are the key technical specifications for the HPCL 7-seater AC vehicle hire?

The tender specifies a 7-seater AC midsize vehicle with extra KM. No IS/ISO standards are listed. Bidders should guarantee vehicle comfort, air conditioning performance, and service reliability while ensuring compliant insurance and registration as per local regulations.

When is the HPCL transport hiring contract expected to start in 2025?

Exact start date is not disclosed in the data; bidders should confirm project timelines with HPCL during bid submission and plan for flexible deployment to accommodate potential contract quantity adjustments up to 25%.

What are the payment terms for HPCL vehicle hire contracts in 2025?

The tender data does not specify payment terms. Bidders should request standard government-style payment terms during final negotiations, typically milestone-based or monthly payments, contingent on service acceptance and uptime guarantees.

Are there penalties or SLAs for HPCL vehicle hire contracts in 2025?

Penalty details are not provided in the data. Proponents should negotiate explicit SLAs for uptime, vehicle readiness, and on-time pickup, plus potential liquidated damages aligned with service levels in the final contract.

What is the estimated value and scope for HPCL transport services in 2025?

Estimated value is ₹1,864,800 across the contract. The scope covers 7-seater AC midsize vehicle hire with extra KM allowances, and a flexible quantity/duration clause up to 25% at award and post-award.

What fleet compliance credentials are mandatory for HPCL vehicle hiring?

Bidders must provide valid fleet registrations, comprehensive/third-party vehicle insurance, and evidence of prior experience with similar transport contracts, ensuring all vehicles comply with local regulatory standards.

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