GEM

Haryana Electronics & Information Technology Department Multifunction Machine MFM (V2) Tender 2025

Bid Publish Date

22-Nov-2025, 10:55 am

Bid End Date

02-Dec-2025, 11:00 am

Bid Opening Date

02-Dec-2025, 11:30 am

Location

REWARI , HARYANA

Progress

Issue22-Nov-2025, 10:55 am
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM mentions: Not specified
  • • Technical certifications required: ISO/IEC 24734 performance testing
  • • Special clauses: 25% quantity variation clause with calculated extended delivery period
  • • Eligibility criteria: Not explicitly stated; verify EMD, GST, turnover in pre-bid
  • • Warranty/AMC: Not specified; propose standard government warranty
  • • Penalties/LD: Not specified; include risk mitigation in bid
  • • Delivery: Flexible quantity scheduling with minimum 30 days extended period
  • • Installation/Connectivity: Ensure network and scanning/copying feeder compatibility

Categories 1

MACHINE

Tender Overview

The opportunity is issued by the Haryana Electronics And Information Technology Department for a Multifunction Machine MFM (V2) under the government procurement framework in Haryana. The tender defines generic printing capabilities with ISO/IEC 24734 speed testing for both monochrome and color outputs and includes auto duplex functionality. Although start/end dates and estimated value are not disclosed, bidders should prepare to deliver a comprehensive MFM solution meeting specified print, paper handling, and connectivity requirements. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, with delivery time recalculated from the final delivery order date. This requirement signals a flexible procurement approach suitable for scalable deployment within an IT/departmental ecosystem.

Technical Specifications & Requirements

  • Print Technology: Generic; Type of Printing: Generic; Print Paper Size: Generic; supports ISO/IEC 24734 speed testing in A4 Mono/Color and A3 Mono/Color.
  • Minimum print speeds (A4 Mono, A4 Colour, A3 Mono, A3 Colour) to be demonstrated according to ISO/IEC 24734.
  • Auto Duplexing: 2-sided printing/copying capability.
  • Original Document Feeder Type: For scanning and copying (as applicable).
  • Main Paper Trays: Number of trays to be specified; connectivity options to be provided.
  • Connectivity: Required network/USB/Ethernet interfaces to enable integration with government networks.
  • BOQ: No items listed; bidders should infer scope from the tender description and align with department requirements.

Terms, Conditions & Eligibility

  • EMD / Security: Not disclosed in provided data; bidders should verify exact amount and submission format.
  • Delivery Clause: Option to increase/decrease quantity up to 25% at contract rates; delivery period recalculated from the last delivery order date, minimum 30 days if extended.
  • Payment Terms: Not specified in data; confirm schedule upon bid submission.
  • Documentation: Prepare standard government bid documents, OEM authorizations, and connectivity/compatibility certifications; ensure compliance with department terms.
  • Warranty / Support: Not specified; bidders should seek clarification during tender response and propose warrantee terms aligned with government procurement norms.

Key Specifications

  • Product/service: Multifunction Machine MFM (V2) for government use

  • Quantities/Value: 25% quantity variation option (contracted rates), delivery period recalculation

  • Standards/Compliance: ISO/IEC 24734 print speed testing (A4 and A3, mono/color)

  • Performance: Auto duplexing; original document feeder for scanning/copying; number of main trays; connectivity options

  • Delivery/Installation: Flexible delivery schedule based on final delivery order date; extended period logic

Terms & Conditions

  • Option clause permits +/-25% quantity adjustment at contract rates

  • Delivery period recalculated based on final delivery order date with minimum 30 days

  • EMD and exact payment terms to be confirmed by issuing authority

Important Clauses

Option Clause

Purchaser may increase/decrease order quantity by up to 25% at contract rates; delivery period adjusted from last delivery date with minimum 30 days for extended quantity.

Delivery Schedule

Delivery timeline starts from the last date of the original delivery order; extended period follows the prescribed option calculation.

Payment Terms

Details to be provided by purchaser; bidders should await clarification and ensure compliance with typical government norms.

Bidder Eligibility

  • Proven experience in supplying and deploying multifunction printers/MFM systems for government or large organizations

  • GST registration and compliant financial statements

  • OEM authorization or authorized distributor for the proposed MFM solution

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFM or printing system deployments

4

Financial statements / turnover evidence

5

EMD/Security deposit documents (as specified by issuing authority)

6

Technical bid documents outlining print speeds, duplex capability, and connectivity

7

OEM authorization letter (if bidding through an OEM partner)

8

Any ISO/IEC 24734 related performance test reports or equivalents

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Multifunction Machine tender in Haryana 2025?

Bidders should prepare GST and PAN, EMD documents, OEM authorizations, and technical bid detailing print speeds per ISO/IEC 24734 (A4/A3, mono/color). Ensure 25% quantity variation readiness and outline delivery timelines starting from final delivery order date.

What documents are required for Haryana MFM tender submission?

Submit GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD/security deposit, technical bid with print speeds, electrical/connectivity compliance, and OEM authorization if bidding via partner.

What are the ISO 24734 requirements for this MFM tender?

Tender requires demonstration of minimum print speeds in A4 Mono/Color and A3 Mono/Color per ISO/IEC 24734; ensure duplex printing capability and accurate feeder specifications to meet departmental needs.

When is the delivery timeline for quantity variations in this tender?

Delivery periods begin from the last date of the original delivery order; with option to extend using the 25% quantity variation formula, minimum 30 days, and possible adjustments for extended period.

What is the eligibility for 25% quantity variation in Haryana MFM bid?

Bidders must plan for up to 25% more or fewer units at contracted rates; delivery schedule recalculated per order and rounded to a minimum 30-day extension where applicable.

What connectivity features are required for the MFM in this tender?

Proposals must include network connectivity (Ethernet/USB/Wi-Fi as applicable), scanning-to-network functionality, and compatibility with government IT infrastructure.

What is the essential warranty and service expectation for this Haryana tender?

Warranty terms are not explicit in data; bidders should propose standard government-mandated warranty periods and AMC options, with clear response times and spare parts availability.

What is the role of Original Document Feeder in the tender specification?

Original Document Feeder type is required for scanning and copying; bidders should specify feeder capacity, speed, media compatibility, and duplex handling in the technical bid.

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