GEM

Panchayati Raj Department Bihar Drinking Water ATM Tender Darbhanga 2025 Version 2

Bid Publish Date

21-Nov-2025, 7:26 pm

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

Location

DARBHANGA , BIHAR

Progress

Issue21-Nov-2025, 7:26 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Categories 4

WATER VENDING MACHINE VENDING MACHINE ATM MACHINE

Tender Overview

The procurement is issued by the Panchayati Raj Department Bihar for a Drinking Water ATM / Water Vending Machine Version 2 in Darbhanga, Bihar (846001). The BOQ shows no items listed, and the Estimated Value and EMD are not disclosed. Key tender mechanics include a 25% quantity variation right at award and during the currency of the contract, with delivery timing adjusted per the option clause. A successful bidder must establish a functional Service Centre in the state if carry-in warranty applies, or provide on-site warranty otherwise. The buyer requires Detailed Design Drawings within 7 days of award and will approve or request modifications within another 7 days; approved drawings guide supply and installation. Delivery/installation location is “AS PER BID REQUIREMENT.” This tender emphasizes post-award drawing approvals and conditional time extensions if Buyer delays occur. Unique clauses include post-award design approval and limited pre-dispatch inspection for specific scenarios, with the option for delivery schedule adjustments if drawings are delayed.

Technical Specifications & Requirements

  • Product category: Drinking Water ATM / Water Vending Machine Version 2
  • Quantity flexibility: up to 25% increase/decrease at contract placement and during currency, with minimum 30 days additional delivery time (or full original period if less than 30 days)
  • Service support: Must have a Functional Service Centre in the State of each consignee location (carry-in warranty) or establish within 30 days of award; payment contingent on evidence
  • Inspection: Pre-dispatch inspection not universally required; post-receipt inspection at site not specified
  • Design approvals: Submit Detailed Design Drawings within 7 days; Buyer to approve or request modifications within 7 days; delivery schedule may be refixed if Buyer delays approval
  • Installation: Actual delivery/installation at the bidder-specified address per bid requirement
  • Delivery terms: As per bid requirement; no explicit location provided in the tender text

Terms, Conditions & Eligibility

  • EMD/PBG: EMD submission method allowed via Account Payee Demand Draft in favor of GRAM PANCHAYAT MANOR; actual amount not disclosed
  • Delivery and acceptance: Delivery and installation scope per bid requirement; drawing approval governs fabrication and supply
  • Service obligations: Establish a state-wise service centre within 30 days if not existing; service centre evidence needed for payment release
  • Inspection: Optional nomination of inspection agency; pre-dispatch and post-receipt inspections governed by ATC
  • Warranty: On-site vs carry-in warranty dependent on product; service centre availability critical for warranty support
  • Option clause: Purchaser may adjust quantities by ±25% at contract or during currency; extended delivery time formula applies with minimum 30 days
  • Documentation: Compliance with buyer-specified terms and any subsequent draw approvals; all actions subject to bid requirements

Key Specifications

  • Product/service names: Drinking Water ATM / Water Vending Machine Version 2

  • Quantities: Variation up to 25% at contract and during currency (subject to delivery time adjustments)

  • Standards/certifications: Not specified in tender; specify as part of technical bid if available

  • Delivery/installation: Per bid requirement; address to be confirmed with bidder

  • Service requirements: Functional Service Centre in each consignee state; 30-day setup if not existing

  • Inspection: Nominated agency can conduct inspection; pre-dispatch inspection depends on ATC

  • Documentation: Detailed Design Drawings to be approved within 7 days of award; modifications within 7 days

Terms & Conditions

  • Quantity variation up to 25% with prorated delivery time changes

  • Functional service centres required in each consignee state or 30-day setup window

  • Detailed Design Drawings must be submitted within 7 days and approved within 7 days

Important Clauses

Payment Terms

Payment release contingent on submission of functional service centre evidence; EMD via DD to GRAM PANCHAYAT MANOR

Delivery Schedule

Delivery period may extend with option quantities; minimum 30 days added if the original period exceeds that threshold

Penalties/Liquidated Damages

LD provisions are not explicitly stated in provided text; subject to contract terms and approval of drawings

Bidder Eligibility

  • Must demonstrate capability to deliver Drinking Water ATM Version 2 equipment

  • Must have or commit to establishing a functional Service Centre in the state within 30 days of award

  • Must submit Detailed Design Drawings within 7 days of award and obtain Buyer approval within 7 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing relevant similar deployments (if requested)

4

Financial statements or turnover evidence (as applicable by terms)

5

EMD document (DD in favour of GRAM PANCHAYAT MANOR or equivalent online payment proof)

6

Technical bid documents demonstrating capability for Drinking Water ATM Version 2

7

OEM authorization or dealership certificate if bidding as an OEM/partner

8

Evidence of functional Service Centre or plan to establish within 30 days of award

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the Drinking Water ATM tender in Darbhanga Bihar 2025

Bidders must submit GST, PAN, experience/financial documents, and EMD via DD to GRAM PANCHAYAT MANOR; provide Detailed Design Drawings within 7 days of award and establish a state service centre within 30 days if not existing. Ensure compliance with the option clause allowing ±25% quantity changes.

What documents are required for the Bihar water vending machine bid

Required documents include GST certificate, PAN, valid experience certificates, financial statements, EMD submission, technical bid, OEM authorization if applicable, and evidence of a functional service centre or the plan to establish one within 30 days of award.

What are the key delivery conditions for the water ATM project in Darbhanga

Delivery time depends on the option clause; initial delivery starts after approval of drawings, with total added time calculated as (additional quantity/original quantity) × original period, minimum 30 days; installation details will be at the bid-required address.

How is payment processed for the Bihar drinking water ATM contract

Payment is released after submission of functional service centre evidence (if carry-in warranty applies); EMD must be provided via DD in favor of GRAM PANCHAYAT MANOR; exact payment milestones will be defined in contract terms.

What are the design drawing requirements for the water vending machine tender

Submit Detailed Design Drawings within 7 days of award; Buyer will approve or specify modifications within 7 days; non-approval delays can refix the delivery period without LD during the delay period.

What is the scope of service centre obligations in Bihar procurement

Bidder must have a Functional Service Centre in the State for each consignee location if carry-in warranty; otherwise establish one within 30 days of award, with documentary evidence required for payment release.

What is the quantity variation risk in this tender for water ATM

The purchaser may increase or decrease quantity up to 25% at bid award and during contract currency; delivery period adjusts proportionally, ensuring a minimum added time of 30 days for such variations.

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